Introduction to Archie

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Introduction to Archie for authors and editors
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In order to access Archie, you will need an
individual user account.
To request a user account, contact your Managing
Editor.
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The Archie Interface
At the top are three tabs that allow you to
switch between the main sections of the System
(Organizer, Resources, and Search) and a Quick
Search box
Beneath is a blue menu bar displaying the menus
relevant to the selected tab.
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The Organizer Tab
The Organizer tab contains the Calendar and
Messages systems.
The Calendar can be used for entering events
relevant to you or your Group. Events can either
be personal or shared within your Group
Under Messages, each user has a list of messages
generated within the system
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The Search Tab

• The Search tab allows you to search Archie for
  people, entities, and documents
• The results of your searches can be viewed,
  exported, or printed.

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The Resources Tab

• The Resources tab displays the Resources explorer
• On the left is a tree view, which is used to
  navigate through the folders
• On the right is a folder view showing the
  contents of the currently selected folder.

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The Resources Tab
Each person has a Properties sheet which provides
contact information and other details. To open an
individuals Properties, double-click on the
persons name in the folder view or right-click
and choose Properties.
The People folder contains all the people
affiliated with a Review Group and who are
categorized by the role they play in the Group -
their Entity role.
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The Resources Tab
The Module folder contains the Review Groups
module text
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The Resources Tab
The Reviews folder contains a listing of all your
Groups reviews. They are placed in subfolders in
accordance to their stage, that is Vacant Title,
Registered Title, Protocol, or Full Review.
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In the subfolder view, moving from left to right,
the columns show
Every review has a Properties sheet, which can be
opened by double-clicking the title of the review
in the Reviews folder or by right-clicking and
choosing Properties
The title of the review
The Contact Author
The review number
The publication status which is indicated by
various circular icons
Authoring or Editorial phase
The availability of the review for check out (if
you see the padlock icon it means that the review
has been checked out by a user and is not
available)
The date last modified
The type of the review
The reviews general status (Active, Withdrawn,
or Inactive).
The stage of the review
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The Reviews property sheet

• The review Properties sheet summarizes
  information about the review under the following
  tabs
• General Includes Title Stage overall Phase
  (Authoring versus Editorial) publication and
  modification information availability for check
  out, and, if checked out, by whom.

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The Reviews property sheet

• People Indicates which people have been
  assigned specific Document roles in relation to
  the review.

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The Reviews property sheet

• Topics Shows where the review fits into the
  Groups Topics list.

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The Reviews property sheet

• History Details the history of the review,
  listing the current and previous versions, with
  the most recent version at the top

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The Reviews property sheet

• Advanced Displays information about the
  reviews status (Active, Withdrawn, Inactive),
  Next Stage Expected, etc

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The Reviews property sheet

• Notes Can be used to create and read private or
  shared notes about a review.

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The Review Groups Properties sheet
Your Review Group has a Properties sheet, which
you can open by right-clicking the name of the
Group in the Resources tree view and choosing
Properties.
The Properties sheet provides basic information
about the Group organized under the following
tabs
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The Review Groups Properties sheet

• General Contains contact details for the Group

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The Review Groups Properties sheet

• Support Describes internal and external sources
  of financial support.

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The Review Groups Properties sheet

• Info Provides information about when the Group
  was registered with the Collaboration its Parent
  entity and the Publisher ID used to identify the
  Groups reviews in The Cochrane Library

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The Review Groups Properties sheet

• Topics Displays the Groups Topics List and
  shows which reviews fall under each topic.

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The Review Groups Topic List
Your Groups Topics List can also be viewed as a
Report in Archie. To view the List, right-click
the name of your Group in the Resources tree view
and choose Reports gt Topics List.
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The viewer for this Report includes a number of
unique options across the top, including Show
reviews, Show authors, and Show links to The
Cochrane Library, which you can tick to display
additional information. You can also print the
Topics List
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The Review Groups Publication Repot
Archie produces Publication Reports for each
Review Group, which can be viewed in Summary or
Detailed form. To view your Groups Report,
right-click the name of your Group in the
Resources tree view and choose Reports gt
Publication Report gt Summary/Detailed.
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The pull-down menu in the upper left of the
viewer allows you to select any Issue of The
Cochrane Library the viewer will then display
the Publication Report for that Issue.
You can print the Summary or Detailed Publication
Report by clicking the print icon button in the
upper left corner of the viewer, or save a copy
(in HTML format) using the download option
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Reading your review in Archie
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Reading your review in Archie
To read your review in Archie, locate it in the
Review folder or
enter the title of your review in the Quick
Search box in the upper right hand corner of the
opening screen and click the icon
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Reading your review in Archie
To read the latest version of the review, right
click on the title choose View click on Latest
Version
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Reading your review in Archie
To read the older versions of the review double
click the title to open its Properties click the
History tab highlight the version to read and
then click View
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Comparing versions of reviews in Archie
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Comparing versions of reviews in Archie
To compare the latest version with an earlier
version or the protocol, open the review
Properties (double-click on the title or
right-click and choose Properties) go to History
tab
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Comparing versions of reviews in Archie
The latest version will be highlighted by
default press Ctrl button highlight version
for comparison gt click Compare
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Comparing versions of reviews in Archie
You can print or save this 'comparison' document
using the icon buttons in the upper left corner
of the viewing screen.
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Checking the review from Archie to RevMan 5
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• To edit a review, you will first need to check
  your review out of Archie.
• When you have finished editing your review, you
  need to check it back into Archie.

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Checking the review from Archie to RevMan 5
To check out the review from Archie open RevMan
5 use File menu gt Check out
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Checking the review from Archie to RevMan 5
Highlight the review and then click OK
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Checking the review back in to Archie from RevMan
5
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• You can only check your review into Archie from
  RevMan 5 if the version you edited was checked
  out from Archie.
• After completing your edits, it is important that
  you check the review back in.
• The checked in draft will become the latest
  version. Previous versions will be retained.

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Checking the review back in to Archie from
RevMan 5
To check the review in to Archie from RevMan 5
use File menu gt Check in to open the Check in
Wizard
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Checking the review back in to Archie from
RevMan 5
If this is a version for sharing with your review
team, describe the version (e.g., your name
edits) click Finish Send an email to your
co-authors to let them know they can now view
your version in Archie if they have a user
account.
If this is a version for submitting for editorial
approval, describe the version (e.g., your name
edits) click Next
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Checking the review back in to Archie from
RevMan 5
Check Submit for editorial approval click Next
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Checking the review back in to Archie from
RevMan 5
Check if all the tasks have been completed, click
Next
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Checking the review back in to Archie from
RevMan 5
Enter text in the Message to Cochrane Review
Group box to communicate with your Managing
Editor. This replaces a message you would
otherwise have sent in an email. Click Finish.
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Editing the contact details in Archie
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Editing the contact details in Archie

• Click your name on the upper right hand corner
  to reveal the Properties for your contacts
  record
• Go to the General tab to view your contact
  details

Click the edit button next to your address on the
General tab
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Editing the contact details in Archie
When you click OK after editing your contact
details, an automatic message will be sent to
your Managing Editor to inform them of the edits
you have made.
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If you have any questions or problems when using
Archie or accessing your reviews, please contact
your Managing Editor