Wellingtone Project Management

1
Wellingtone Project Management
Driving Down Project Costs with Enterprise
Project Management
Recruitment
Training
Consultancy
2
Wellingtone Project Management

• Specialist Project Management company
• 12 years experience
• UK wide, based Windsor
• Clients in all industries
• Sponsor research at The Centre for Project
  Management, LMU
• Contribute editorial to Project Manager Today
• Present at APM, PMI, BCS events Project
  Challenge

3
Our Clients

• EDS
• GE Money
• GlaxoSmithKline
• Johnson Johnson
• Westinghouse Rail
• The Collinson Group
• London Underground
• Parsons Group International
• UCB Homeloans
• Maginus

• Interserve
• Salford County Council
• Dept for International Development
• The Environment Agency
• Land Securities
• Cheshire Constabulary
• Monsoon Accessorize
• Ladbrokes
• Sonus Network
• Newcastle Futures

• Clarks
• Infratec
• People to Places
• News International
• The Boots Company
• Save The Children
• Oxford University
• Columbus Insurance
• Apple
• NHS

4
Wellingtone Project Management
The Benefits of EPM Vince Hines BSc MAPM MACostE
MIoD PRINCE2 Practitioner Microsoft Certified
Technology Specialist Wellingtone Project
Management
5
EPM Users
Since the implementation of Project Portfolio
Server 2007, activities such as reporting and
monitoring that used to take weeks to complete
can now be done with the click of a button. Not
only has the solution made operations more
efficient, it has made them more effective.
Sean Maguire, Canaccord Capital Inc. The
Microsoft Office EPM Solution has paid for itself
many times over in less than a year. Its
flexibility gave us the ability to fit the
solution within our organisation and receive
immediate benefits. Jeffrey Roe, IT PMO,
Milwaukee Journal Sentinel Review times have
been cut, reports are automatic, and information
gathering has been speeded up. Our project
directors are saving 20 to 25 percent of their
time due to Office Project Server 2007. Oscar
Araya Fernández, Department of Strategy Project
Mgt, BNCR We saved 500 hours on this project
alone. I will have earned back the fee paid to
use Office Project Server 2007 on this project 40
times over by the time we are finished. Greg
Lush, Vice President and CIO, The Linc
Group Previously, it was really difficult to
estimate time expenditure and resources. Now the
process is much easier because there is
cohesiveness between the production schedule and
the sequence of operations. The system helps us
control and stipulate timelines for the orders we
receive from departments and branches. Eva
Sand, Department of Communication, Sydbank
6
What is EPM?
Consistent Reporting Informed Decision Making
Project Proposals
Consistent Project Management
PSO Methodology
Project Approval
People Money Equipment
7
Project Management Maturity

• Capability Maturity Model (CMM)
• Capability Maturity Model Integration (CMMI)
• Programme and Project Management Maturity Model
  (P3M3)
• PRINCE2 Maturity Model (P2MM)

8
What Drives the Need for EPM?

• Drive to project-centric organisational structure
• Challenges for Organisations
• Defining the implementation of business strategy
  through programmes and projects
• Prioritising the right projects based on limited
  resource
• Building proven processes to handle ever-changing
  business needs
• Ensuring appropriate project governance

• Challenges for Projects
• Bridging the gap between Project Managers and
  business unit owners
• Ensuring accountability ownership of
  deliverables
• Achieving competitive advantage through efficient
  working
• Enabling effective communication among dispersed
  teams
• Achieve the same with less

9
Typical Project Management Issues
0
10
20
30
40
50
60
70
80
Allocating Resources
60
2
Late/Over Budget
22
Too Many/Wrong Projects
48
3
Inconsistent Approaches
63
1
Project Manager Competency
37
Project Visibility
37
Economic Pressures
36
SOURCE Project ManagementThe State of the
Industry
10
Typical EPM Process

• Project Approved PM Appointed
• PM uses generic template pre-defined workspace
  to quickly build project documents
• Work is allocated to team members
• Project Workspace enables collaboration
• Team members manage their workload and report on
  progress
• Senior managers access real time dashboards
• Line managers review resource needs and work
  allocation

11
Benefits of EPM with Microsoft
(1) Quicker Consistent Project Start-up New
project teams develop through the Tuckman stages
Forming, Storming, Norming, Performing. Well
supported teams move to the later stages quicker.
Do your projects benefit from a library of
generic project templates resources? Do your
project teams spend time setting up shared
drives, document types, reporting
structures? (2) Improved Work
Allocation Successful Project Management requires
everyone to understand their role
responsibilities on each project. Do you project
team members have a clear list of tasks, with
target completion dates? Do your project team
members work based on the current live
schedule? Can your team members send updates on
progress that the PM can approve to update the
schedule?
12
Benefits of EPM with Microsoft
(3) Improved Team Collaboration Teams often work
with multiple copies of documents with confusion
over project folders shared drive locations.
Energy is spent administrating rather than
delivering the project. Do your project teams
have a clear location for all project
documents? Can your documents be checked in / out
have version control? Can you link documents
directly with project tasks? Does each project
benefit from a predefined list of document types
templates? (4) Better Resource Management It
can take 3 months to get a new resource fully
up-to-speed. Finding out you need extra
resources in a couple of weeks is too late
expensive. Do you know what resources your
projects need next week, month, 6 months? Which
resource types or individuals are
over-stretched? Can resource / line managers
assess the workload of their direct reports?
13
Benefits of EPM with Microsoft
(5) Informed Decision Making Project teams PMOs
often spend considerable effort each month
delivering project reports, rag status and
progress updates. The main task of many PMOs is
simply collating project data for senior
managers. Is all your project data stored in one
place? Can your senior managers access real-time
dashboard reporting at any time? Are RAG status
based on how the PM feels, rather than
quantitative data? Is there visibility on
projects, their relative priority and progress?
(6) Benefits of Portfolio Server 2007 Portfolio
Server manages the project proposal submission
and selection process. Employ a structured
transparent approach to project selection,
eliminating the emotional political drivers
that often interfere with the process. Structured
approach for submission of proposed projects /
ideas Achieve consensus on strategic goals
their relative priority Align each proposal with
strategic goals, level of risk, cost
benefit Enables apples-to-apples comparison
14
Software for Each Type of User
Project Managers
Line of Business Systems
Executives Portfolio Analysts Project
Managers Application Managers
Executives Resource Managers Team Members
14
15
The Benefits to Users
Executives

• Extensive portfolio management capabilities
• Greater visibility into entire portfolio from
  proposals to projects
• Web access to top-line dashboard views

Project Managers

• Powerful desktop client to build and manage
  complex project plans
• Easier reporting and timesheet tracking for
  project resources
• Use issues, risks, and project templates to help
  build project
• management methodology to suit organisation

Team Members

• Single interface to track time and progress on
  various tasks no double entry
• More visibility and control on day-to-day work
• Alignment with companys strategy

16
The Microsoft EPM Solution

• Microsoft EPM is an end-to-end collaborative
  project and portfolio environment
• Based on familiar technology
• Leverages existing applications
• Builds on existing Microsoft Office Project
  capabilities
• Considers the needs for portfolio and project
  management
• Designed for all user types Project Managers,
  Resource Managers, Executives, Team Members,
  Partners Clients
• Extensively supported
• Mature product suite
• Microsofts 3rd Windows Product (Desktop 1984,
  Server 2000)
• Over 20 million users worldwide
• Over 5,000 EPM customers (largest 40,000 users)
• 95 share of the desktop market

17
Implementation Approach
lt40 User Scale Implementations
Configuration Training
PM Approach Config Definition
Production

• Migrate project data
• Rollout to all users
• Increase functionality

• 3-10 days
• Admin training
• User training

• 1-3 days
• Define config to
• suit your needs

gt40 User Scale Implementations
PM Methodology Improvement
Proof of Concept
Production
Pilot

• 1-3 Project Manager
• 5 - 20 resources
• Key functionality

• 2-5 Project Managers
• 20 - 40 resources
• Increased functionality

• All Project Managers
• All projects
• All resources

18
Hosted Solution

• Eliminate any direct investment in hardware
  software
• Eliminate the need to involve Infrastructure / IT
• Full configuration ready solution within 5
  working days
• Fully scalable, pay for what you use
• No long term commitment, 30 days notice
• Free 30 day trial of non-configurable environment
• Proof of Concept environment 950 / mth (50
  users)
• Ask for a quote to meet your hosting needs

19
Next Steps

• Register to attend our next joint seminar with
  Microsoft (12-Nov).
• Arrange an on-site demonstration
• We can help you develop your Business Case
  Calculate your ROI