e-pay payroll system

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e-pay payroll system
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What is e-pay

• A Payroll written specifically for Gibraltar
• Meets all regulatory requirements
• No investment required in software
• Runs on a standard PC with an internet connection
• Internet connection can be dial up or broadband
  to the local ISP
• No software installation on PC
• No technical knowledge required

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Costs

• No software charge
• No maintenance charges
• No hardware costs
• Fixed charging structure based on the number of
  employees in a company
• Provides simple budgeting for this important
  company activity

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Accessibility

• Accessibility from any PC that has an internet
  connection
• Uses industry standard virtual private networking
• Written for W3C browsers
• 24 hours per day availability, 7 days per week

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Security

• Hosted on one of the most advanced and latest IBM
  e-server machines
• No virus contamination even if the machine
  accessing it does have a virus
• Server security meets US Defense Department
  Standard
• Is NOT written on a windows based platform
• VPN access using standard encryption algorithm
• Users cannot access core application systems only
  their individual area
• User may change access password if considered
  compromised
• Automatic backup security

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First time Operation

• Two secure log-ons to identify the user
• Set up company detail including
• Name and Address
• Employer Reference
• Payment details
• Overtime parameters
• Payroll processing type
• Standard Allowances and Deductions
• Enter individual employee details (conversion
  from existing system can be provided)
• Name and address
• Salary details
• Tax reference and code
• Social Insurance Code
• Start Date
• Date of Birth, Nationality, Gender

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Processing

• Start monthly/weekly process
• Weekly hours defaulted in from individual
  employee records
• Enter variable payment information e.g. overtime,
  allowances and deductions
• Advance payments can be made at anytime
• Complete run and update records
• Review and print reports and payslips
• Payslips printed on standard A4 no additional
  stationery required
• Standard reports provided
• Basic Pay
• Overtime
• Allowances
• Deductions
• Income Tax
• Social Insurance

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Recoverability

• Previous runs can be reversed and removed from
  the system, if update is done in error
• Ability to make one off payments to correct any
  omissions
• Reports and payslips can be reprinted at any
  time. There is currently no timescale for removal

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Income Tax/Social Insurance

• All reporting requirements for Income Tax and
  Social Insurance provided at period end
• Payment reconciliation