Zone Chairman

1
Zone Chairman

• Prepared by
• Richard Duncan
• Lions Clubs international
• District 410C

2
Introduction

• The object of this session is to give the
  prospective Zone Chairman an overview of the
  responsibilities of the position

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Topics of Discussion

• We will go through the following areas
• Introduction to Zone Chairman
• Responsibilities of a Zone Chairman
• The District organisation
• Working with Clubs
• DGs Advisory Committee
• Zone meetings

4
INTRODUCTION

• The Zone Chairman should be a past President of a
  club or have served for at least three years on
  the board of directors, and he or she must be a
  member of a club within the Zone.
• You have been appointed as Zone Chairman because
  you have leadership abilities.
• In your Zone, you will be dealing with Lions of
  many personalities, capabilities and likes and
  dislikes.
• Your work as Zone Chairman can be one of the most
  meaningful and successful experiences of your
  life time.
• You should have an active interest in the affairs
  and health of each club in the Zone

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INTRODUCTION CONTINUED

• Your role as a Zone Chairman is very important to
  the association. As a leader you will motivate,
  counsel, and communicate with volunteers from all
  walks of life who have chosen, just like you, to
  be members of clubs which belong to one of the
  worlds largest service organization, the
  International Association of Lions Clubs.
• By keeping the district officers informed of the
  clubs activities and by encouraging the clubs to
  support district, multiple district, and
  international programs, the Zone chairman will be
  able to foster a spirit of communication and
  unity among all Lions

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Keys to this position

• Lions Code of Ethics
• TO SHOW my faith in the worthiness of my vocation
  by industrious application to the end that I may
  merit a reputation for quality of service.
  
• TO SEEK success and to demand all fair
  remuneration or profit as my just due, but to
  accept no profit or success at the price of my
  own self-respect lost because of unfair advantage
  taken or because of questionable acts on my part.
  
• TO REMEMBER that in building up my business it is
  not necessary to tear down anothers to be loyal
  to my clients or customers and true to myself
• TO HOLD friendships as an end and not a means. To
  hold that true friendship exists not on account
  of the service performed by one to another, but
  that true friendship demands nothing but accepts
  service in the spirit in which it is given.
• ALWAYS to bear in mind my obligations as a
  citizen to my nation, my state and my community,
  and to give them unswerving loyalty in word, act
  and deed. To give them freely of my time, labor,
  and means.
• TO AID others by giving my sympathy to those in
  distress, my aid to the week, and my substance to
  the needy.
• TO BE CAREFUL with my criticism and liberal with
  my praiseto build up and not destroy.

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Keys to this position

• LIONS CLUB OBJECTS
• TO CREATE and foster a spirit of understanding
  among the peoples of the world.
• TO PROMOTE the principals of good government and
  good citizenship
• TO TAKE an active interest in the civic,
  cultural,social and moral welfare of the
  community
• TO UNITE the clubs in the bonds of friendship,
  good fellowship and mutual understanding.
• TO PROVIDE a forum for the open discussion of all
  matters of public interest provided, however,
  that partisan politics and sectarian religion
  shall not be debated by club members.
• TO ENCOURAGE service-minded people to serve their
  community without personal financial reward,and
  to encourage efficiency and promote high ethical
  standards in commerce, industry, professions,
  public works and private endeavors.
• MISSION STATEMENT
• TO CREATE AND FOSTER a spirit of understanding
  among all people for humanitarian needs by
  providing voluntary services through community
  involvement and international cooperation.

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Working with Clubs

• No other district officer has a closer
  relationship with the individual clubs as does
  the Zone chairman. He/She should work with the
  clubs as an advisor and help them identify the
  specific needs of a particular club. To do so, a
  Zone chairman should visit each club in the Zone.
  The Zone Chairmans visits will reinforce his
  role as a counselor and as a resource person, and
  will also give him/her the opportunity to
  identify the strong clubs as well as the weak
  clubs

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The Zone Chairman's responsibilities

• A Zone Chairman is the District administrative
  officer representing his/her Zone.
• He/She under the direction of the District
  Governor or Region Chairman and is accountable to
  them. TO..

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• To further the purposes and objectives of the
  International Association of Lions Clubs
• To work closely with all district officers
• To attend regularly scheduled meetings of the
  district
• To serve as chairman of Zones District
  Governors Advisory Committee and hold three
  meetings annually
• To visit regularly the meetings of each club in
  the Zone in the first and third quarter of the
  term in office and to report these visits to the
  Region Chairman and to Cabinet
• To be informed about the activities and the
  well-being of all the clubs in the Zone and to
  suggest and implement methods for assisting all
  clubs within the Zone, especially clubs in status
  quo, young clubs, and clubs with problems
• To initiate the exchange of ideas on programs,
  projects, activities, and fund raising methods in
  the clubs
• To make sure that every club within the Zone
  respects its constitution and bylaws.

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• To promote club representation at international,
  multiple district and district conventions by the
  full quota of delegates to which clubs are
  entitled.
• To represent any club in the Zone which has a
  problem with the district, the multiple district,
  or international headquarters
• To recommend qualified Club President Excellence
  Award and sign the application form
• To perform other functions and duties as required
  by the district constitution as well as the
  international Board of Directors and policies
  which effect the success of the International
  Association of Lions Clubs within the District

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As a motivator

• Recognise the efforts of the club officers and
  offer them help
• Promote enthusiasm among lions for their clubs
  community service projects.
• Encourage team spirit and unity among club
  members and also clubs.
• Point out the importance of respecting other
  Lions members
• Encourage participation in district events,
  conferences and training.
• Encourage members to accept leadership challenges

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As a Counselor

• Offer direction and support to clubs
• Inform clubs of resources available from the
  association and the community
• Listen to the concerns of the clubs
• Offer amicable resolutions to misunderstandings
  and problems
• Provide guidance to misunderstandings and
  problems
• Provide guidance to weak clubs and those in
  Status quo.
• Encourage strong successful clubs to set higher
  goals

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As a communicator

• Inform clubs of district and multiple district
  events and training opportunities
• Provide suggestions on how clubs can participate
  in district events
• Report the clubs activities to the required
  district officers
• Promote the objectives of the International
  Association of Lions Clubs

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Strong clubs

• Well organised
• Enthusiastic members who take pride in their club
• Steady membership growth
• Numerous service projects
• Successful fundraisers
• Strong public relations
• Pay dues on time and seldom have past due
  accounts.

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Weak clubs

• Members lack initiative, unity and are
  indifferent to each other
• Poor membership retention
• poor service activities
• No growth, do not attend district region or zone
  functions
• Delinquent accounts
• Face possibility of being placed in status quo

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Assisting weak clubs

• Diplomacy is most important when assisting weak
  clubs. Creating unity and harmony among club
  members may help the club become stronger.
  Identifying the main problems, listening
  attentively to the concerns of the members of the
  club, giving constructive advice will bring
  stability and strength to the weak clubs

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Preperation BEFORE YOU TAKE OFFICE

• Talk to predecessor
• Confer with DG elect
• Appoint Zone Secretary
• Set date and venue for 1st meeting
• Improve own skills
• Know the constitution
• Know your duties and responsibilities
• Set goals

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Duties

• Keep informed on all clubs
• Visit all clubs
• Guide clubs on all projects.
• Promote attendance to conventions etc.
• Chair Zone meeting (3)
• Report on Zone meetings
• Follow up
  
  M .R.s
  
  Payment
• Attend Report to all cabinet meetings

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Zone Chairman

• D.Gs Advisory Committee
• Zone Meeting
• Club Visits
• Cabinet Meeting

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Zone Meeting

• Minimum 3
• 1st - 60 Days from Int.Convention.
• 2nd - November
• 3rd - March
• 4th - (Optional) June.

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Zone Meeting

• Information -From District Chairman -From
  Cabinet -From Clubs
• problem solving
• interaction
• Socialise

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Zone MeetingPreparation

• Notice Agenda to all clubs
• Appoint Secretary
• Arrange venue - Club to host
• Arrange social - hosting club
• Arrange accommodation if required
• Arrange meeting requirements -seating -Gong
  Gavel -Flag -Flipchart Etc.

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Zone MeetingFormat

• D.G.s A.C.M.
• Membership meeting
• General Zone Meeting

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Zone MeetingDGs A.C.M.

• Prior to General Zone Meeting
• Presidents, Secretaries Treasurers
• Presidents Submit Report on Finance membership
• Discuss Problems Solutions

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Zone MeetingMembership Meeting

• Prior to general zone meeting
• Region Chairman as chairman Where there is no
  Region Chairman incorporate in DGs A.C.M.
• Club membership directors
• Discuss Membership program
• Membership Directors submit report

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Zone Meeting

• Presidents report on all activities
• All members attend
• Lions information-By District Chairmen
• Two way Communication - From Clubs - From
  District

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Zone Meeting

• Minutes and reports to - All Clubs -
  Dist.Governor - Reg. Chair.
• Notice of next meeting
• Calendar of club events
• Advisory committee report To - District
  Governor - Cabinet Secretary

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(No Transcript)
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Club Visits

• Promote D.G.s goals
• Promote - Mid Year Conference - District
  Convention - Zone Meetings - District
  Projects - Membership Program
• Compliment On Achievements
• Give Constructive Advice
• Notify D.G.of any problems
• Complete Visitation Report

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Cabinet MeetingAfter the meeting

• Report to clubs in zone
• Follow up on action requests
• Send in expense claim

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Zone ChairmanSummary of duties

• Hold at least 3 meetings
• Visit all clubs
• Report on - Zone meetings - Club
  visits - Weak clubs
• Promote - All district projects -
  Harmony - Attendance at Convention -
  Membership
• Follow up - M As - Dues
• Attend all cabinet meetings