Flexibility on Funds Availability

1
Imagine PA Budget Team Non-Act 57 Agreement
ProcessMay 20, 2002
2
PROCESS CHARACTERISTICS SYSTEM REQUIREMENTS

• A legal obligation exists with a known entity
• Outside the scope of SAP Procurement
• (SAP MM module)
• The commitment consumes available budget
  and standard availability control rules are
  followed.
• Financial documents (e.g. Accounts Payable)
• must liquidate the budgetary commitment

3
SAP FM SOLUTION
Transaction FMZ1 Create Funds Commitment

• Creates a document only in the SAP Funds
• Management (FM) module for budget
• Carries a vendor code on each line item for
• integration with Procurement and Finance
• Consumes available budget
• Invokes Availability Control

4
SAP FM SOLUTION
Transaction FMZ1 Create Funds Commitment

• MM documents (PRs and POs) cannot
• reference the funds commitment document
• FI documents (Accounts Payable) can
• reference the document and liquidate the
• commitment using the Earmarked Funds
• field in the line item

5
WORKFLOW

• The system allows the originator of a
• Funds Commitment only to park, not post
• Parking triggers Workflow to a chain of
• approvers defined on the User ID of the
• originator
• Value adjustments and other changes are
• restricted to Comptroller roles

6
AGENCY ROLES
Transaction FMZ1 Create Funds Commitment is
included in the following Agency roles

• Agency Financial Reviewer-Accounts Payable
• Agency Financial Reviewer-Grants
• Agency Financial Reviewer-Project System

NOTE The related Processor roles were deleted by
the Finance team after determining that Processor
and Reviewer roles were transactionally
identical. Positions mapped to Processor roles
were automatically remapped to Reviewer roles.
7
Questions