PUPIL COUNT RECONCILIATION

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PUPIL COUNT RECONCILIATION

• Wisconsin Department of Public Instruction

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Why reconcile the September pupil count to
January pupil count?

• Approximately 25 of Wisconsin school districts
  are audited for membership each year
• Of those 25 of school districts, 60-70 of the
  audits result in an adjustment to the count
• Most of those adjustments are identified in the
  reconciliation from September pupil count to
  January pupil count

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Why reconcile the September pupil count to
January pupil count?

• In the past, school districts were not asked to
  provide this information unless they were audited
  for membership
• Requested by auditor
• Districts always should have been performing this
  procedure when reporting the data to DPI
• Prove out the counts
• Accuracy of reporting

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NEW WITH JANUARY, 2008 PUPIL COUNT

• Beginning with the January, 2008 pupil count
  report, all districts are required to have on
  file a reconciliation of changes between the
  September and January pupils counts which
  includes additions and subtractions between these
  dates.

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NEW WITH JANUARY, 2008 PUPIL COUNT

• The reconciliation may be done using the DPI
  worksheet
• The worksheet is currently available at
• http//www.dpi.state.wi.us/sfs/membrpt2.html -
  Click on Reconciliation of September Count to
  January Count
• http//www.dpi.state.wi.us/sfs/break.html - Click
  on Reconciliation of September Count to January
  Count
• The worksheet will also be available in January
  at
• https//www2.dpi.state.wi.us/safr/ - Go into your
  districts January pupil count where there is a
  link to the worksheet.
• The January pupil count data will not pull into
  worksheet until the district January PI-1563 has
  been filed
• The completed worksheet is to be kept on file at
  the district office and provided to DPI or
  auditor upon request

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New Reconciliation Worksheet
http//www.dpi.state.wi.us/sfs/membrpt2.html
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Reconciliation of September Pupil Count to
January Pupil Count

• Save the reconciliation to your computer
• The reconciliation must be kept on file in the
  district office
• If your district is selected for a membership
  audit, the reconciliation and all supporting
  documentation will be required to be examined and
  tested by your auditor
• DPI may request reconciliation and supporting
  documentation

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QUESTIONS

• Kathy Guralski
• 608-266-3862
• kathryn.guralski_at_dpi.state.wi.us
• Lori Ames
• 608-266-3464
• lori.ames_at_dpi.state.wi.us

• Karen Kucharz
• 608-267-9707
• karen.kucharzrobbe_at_dpi.state.wi.us
• Brad Adams
• 608-267-3752
• brad.adams_at_dpi.state.wi.us