Getting Ready for YearEnd Projections and MidYear Reviews

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Getting Ready for Year-End Projections and
Mid-Year Reviews

• Presented by Office of Planning, Budget and
  Analysis and HSC Budget Office

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Projections What am I trying to do?

• You are projecting what your ending YTD activity
  and balances will be at 6/30/09. You are not
  creating budgets. You are creating projected
  actuals.

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Mid-Year Reviews What are they?

• Each campus and VP unit has its own procedure.
  Generally speaking, at a mid-year review,
  you/your organization are presenting to the
  organization responsible for monitoring the
  overall budget to actuals. Your presentation
  should address
• Your mid-year actuals compared to your budget.
• Mid-year actuals as a percentage of your budget.
• Your projected actuals including projected ending
  balances at 6/30/09

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What do I need to do to get ready for projections
and mid-year reviews?

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STEP 1-Get BANNER ReadyMake sure your indices
are reconciled.Make sure you have processed
material budget revisions, pcard reallocations,
and journal vouchers.Make sure you have
processed all HR paperwork epans and PZAREDS
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STEP 2-Get YOU ReadyMake sure you have the
correct access role Department Budget
Developer.Attend the forums/training sessions
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STEP 3-Get YOUR DEPARTMENT ReadyMake sure your
Dean/Director/Chair are informed.Make sure
important dates are on your calendar and your
Deans/Directors/Chairs calendarWith your
Dean/Director/Chair, compile a list of
commitments that are not in Banner including
salary encumbrances.
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As we said before, each campus and VP unit has
its own procedure. They, along with the
respective budget office, will contact your
organization with information on training,
procedures and scheduling.
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FY 2009 Year-end Projections and Mid-year Review
contact list Main Campus and
Branches-Norma Allen, OPBA 277-7630
njallen_at_salud.unm.edu School of
Medicine-SOM-Kristen Gates 272-2321
kgates_at_salud.unm.edu All other HSC units-Vanessa
Hawker, HSC Budget Office 272-2584
vhawker_at_salud.unm.edu
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Banner Budget Planner-Projections System--DEMO
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Questions???