Title: VP1 CROSSWALK
1VP1 - CROSSWALK
- IMPROVED PAYMENT VOUCHERS!
2VP1 Crosswalk
- What is Crosswalk ?
- What has improved ?
- What resources are available ?
3? What is Crosswalk ?
- CROSSWALK is a software program which
translates Purchasing information into accurate
Accounting transactions! - VP1-Crosswalk will automatically create
transactions on the VP1 documents!
4Requistion Items in PointPlus display Recommended
Object Codes
CLICK ON VIEW
5Commodity Code First Account Price per Item
Recommended Object Code
6? What has improved ?
- VP1 Cover Sheet Sections more descriptive
- Section 2 includes quantities from the Purchase
Order - Section 3 creates transactions with accurate
object codes
7VP1 Cover Sheet displays a new section
- gtgt Select a Document or a new ACTION and press
ENTER to continue.ltlt - DEFINE PURCHASE ORDER PAYMENT
REQUEST - VP1 Year 03 04 - Command VP1 Account __________ Misc
_______________ Month OCT -
- Status -- COVER SHEET --
Document ID ___________ - Action ___ Summary
- Created 10/07/03 ACBOB
Category -
- Format _____ Voucher Date ______
Voucher Nbr - P.O.Nbr __________ Type
Partial/Complete _ Dep Req _______________ - Separate Check _
Check Distribution _ - Goods/Service Received Begin ______ End ______
Invoice Receive Date ______ - Requested Pmt Date ______ Requested Pmt
Reason _________________________ - Vendor ID ______________
- Address
-
-
- SECTIONS _ 1. Voucher Description and
Comments - _ 2. Items Billed to be Paid
8Section 1 is the same
- -------------------------------------------------
---------------------------- -
- For Instructions on how to enter
information press PF6 - Comments to be printed on voucher description
Page 1 of - ____________________________________
________________ - ____________________________________
________________ - Invoice information and comments to be printed
on check stub -
- Comments Invoice Number
Amount - _________________________ ___________________
______ _______________ - _________________________ ___________________
______ _______________ - _________________________ ___________________
______ _______________ - _________________________ ___________________
______ _______________ - _________________________ ___________________
______ _______________ - _________________________ ___________________
______ _______________ - _________________________ ___________________
______ _______________ - _________________________ ___________________
______ _______________ - _________________________ ___________________
______ _______________ - _________________________ ___________________
______ _______________
9Section 2 is NEW
- -------------------------------------------------
---------------------------- - gtgtEnter the Item quantity to be billed for this
Purchase Order.gtgt -
- Document ID P0VP1952688
Purchase Order Nbr 2003B01588 - Voucher Nbr
-
- Please select all of the items that will be
paid for by this voucher by - filling in the quantity billed for each item.
-
- Item Description Obj
Qty.Outstanding Qty. Billed - ---- ------------------------- ----
--------------- -------------- - 1 PERVASIVE SQLV8 20 WIN C/ 1307
1.0000 ______________ - 2 PERVASIVE SQLV8 WORKGROUP 1307
1.0000 ______________ - 3 AE PCANYWHERE 10.5 HR, P 1307
10.0000 ______________ - 4 CR 9, PROFESSIONAL FULL P 1307
1.0000 ______________ - 5 CRYSTAL REPORTS 9 PROFESS 1307
1.0000 ______________ - 6 UPGRADE-V BACKUP EXEC NT/ 1307
1.0000 ______________ -
______________ -
______________
10Quantities based onthe Purchase Order
Nbr Class Item
Quantity Unit Unit Price
Item Total 1 920 14 1.0000
EACH 1761.0000 1761.00
PERVASIVE SQLV8 20 WIN C/S FULL PACKAGE, PART
P8-150673-01
2 920 14
1.0000 EACH 25.0000
25.00 PERVASIVE SQLV8 WORKGROUP
SINGLE SEAT, PART P8-130058-01
3 920 14 10.0000 EACH
82.0000 820.00 AE
PCANYWHERE 10.5 HR, PART 10004507
4 920 14
1.0000 EACH 360.0000
360.00 CR 9, PROFESSIONAL FULL
PRODUCT, PART VRPXR90GLP
5 920 14 1.0000
EACH 23.0000 23.00
CRYSTAL REPORTS 9 PROFESSIONAL MEDIA, PART
VRPMP90GLP
- -------------------------------------------------
---------------------------- - gtgtEnter the Item quantity to be billed for this
Purchase Order.gtgt -
- Document ID P0VP1952688
Purchase Order Nbr 2003B01588 - Voucher Nbr
-
- Please select all of the items that will be
paid for by this voucher by - filling in the quantity billed for each item.
-
- Item Description Obj
Qty.Outstanding Qty. Billed - ---- ------------------------- ----
--------------- -------------- - 1 PERVASIVE SQLV8 20 WIN C/ 1307
1.0000 ______________ - 2 PERVASIVE SQLV8 WORKGROUP 1307
1.0000 ______________ - 3 AE PCANYWHERE 10.5 HR, P 1307
10.0000 ______________ - 4 CR 9, PROFESSIONAL FULL P 1307
1.0000 ______________ - 5 CRYSTAL REPORTS 9 PROFESS 1307
1.0000 ______________ - 6 UPGRADE-V BACKUP EXEC NT/ 1307
1.0000 ______________ -
______________ -
______________
11Enter Quantities Received
- -------------------------------------------------
---------------------------- - The Items billed have been updated. Press ENTER
to continue. -
- Document ID P0VP1952688
Purchase Order Nbr 2003B01588 - Voucher Nbr
-
- Please select all of the items that will be
paid for by this voucher by - filling in the quantity billed for each item.
-
- Item Description Obj
Qty.Outstanding Qty. Billed - ---- ------------------------- ----
--------------- -------------- - 1 PERVASIVE SQLV8 20 WIN C/ 1307
1.0000 1.0000 - 2 PERVASIVE SQLV8 WORKGROUP 1307
1.0000 1.0000 - 3 AE PCANYWHERE 10.5 HR, P 1307
10.0000 8.0000 - 4 CR 9, PROFESSIONAL FULL P 1307
1.0000 1.0000 - 5 CRYSTAL REPORTS 9 PROFESS 1307
1.0000 ______________ - 6 UPGRADE-V BACKUP EXEC NT/ 1307
1.0000 1.0000 -
______________ -
______________
12Section 3 Quantities will generate transactions
- ------------------------------------------------
----------------------------- - gtgtEnter any addition, updates or remove account
number to delete an entryltlt - Action ___ Begin at account __________
Document ID P0VP1952688 - Begin at item ____
- Voucher Date 080503 Voucher Nbr.
Entries 6 -
- Item Description Qty
Billed Price/Item - Account D/C Ty Obj Amount
DTN Receive Beg/End - Inv Recv Invoice Number
Interest Flag/Reason Due Date - ------------------------------------------------
--------------------------- - N/A SHI/GOVERNMENT SOLUTIONS
- 2904109150 C EN 0200 3,347.00
_______ 080103 080103 - 080103 _________________________
_ __ 083103 - 1 SHI/GOVERNMENT SOLUTIONS
1.0000 1761.00 - 2904109150 D EX 1307 1,761.00
_______ 080103 080103 gt - 080103 _________________________
_ __ 083103 - 2 SHI/GOVERNMENT SOLUTIONS
1.0000 25.00 - 2904109150 D EX 1307 25.00
_______ 080103 080103 gt - 080103 _________________________
_ __ 083103
13Additional transactions may also be added
- -------------------------------------------------
---------------------------- - gtgt Please enter an invoice number. ltlt
- Action ___ Begin at account __________
Document ID P0VP1952688 - Begin at item ____
- Voucher Date 080503 Voucher Nbr.
Entries 6 -
- Item Description Qty
Billed Price/Item - Account D/C Ty Obj Amount
DTN Receive Beg/End - Inv Recv Invoice Number
Interest Flag/Reason Due Date - ------------------------------------------------
--------------------------- - 4 SHI/GOVERNMENT SOLUTIONS
1.0000 360.00 - 2904109150 D EX 1307 360.00
_______ 080103 080103 gt - 080103 _________________________
_ __ 083103 - 6 SHI/GOVERNMENT SOLUTIONS
1.0000 358.00 - 2904109150 D EX 1307 358.00
_______ 080103 080103 gt - 080103 _________________________
_ __ 083103 - N/A SHI/GOVERNMENT SOLUTIONS
- 2904109150 D EX 1314 10.00
_______ 080103 080103 - 080103 ABC2500 / FREIGHT________
_ __ 083103
14Section 4 is the same
- -------------------------------------------------
---------------------------- - gtgt CODE SCHEME CH OF ACCT DOES NOT EXIST ltlt
- Action ___ DEPARTMENT CODES
Section 04 of 04 - -----------------------------------------------
-------------------------- - Transaction Date 080503 Month ___
Start at Account __________ -
Audit Codes? N - ACCT NBR LEDGER DESCRIPTION
TYPE AMOUNT D/C -
- DTN TAG A TAG B COMMENTS
- 1 2904109150 SHI/GOVERNMENT SOLUTIONS_ EN
3,347.00 C - 141 ___ 94200 _______
_________ ______________ - _______ _ _ ___________________
_____________________ - 2 2904109150 SHI/GOVERNMENT SOLUTIONS_ EX
1,761.00 D - 141 ___ 94200 _______
_________ ______________ - _______ _ _ ___________________
_____________________ - 3 2904109150 SHI/GOVERNMENT SOLUTIONS_ EX
25.00 D - 141 ___ 94200 _______
_________ ______________ - _______ _ _ ___________________
_____________________ - 4 2904109150 SHI/GOVERNMENT SOLUTIONS_ EX
656.00 D
15VP1 is ready to approve
- gtgt Select a Document or a new ACTION and press
ENTER to continue.ltlt - DEFINE PURCHASE ORDER PAYMENT
REQUEST - VP1 Year 03 04 - Command VP1 Account __________ Misc
2003B01866_____ Month OCT -
- Status CREATED -- COVER SHEET --
Document ID P0VP1937044 - Action ___ Summary DELL DIRECT SALES LP
- Created 10/07/03 by ACBOB KIRK, JAMES T
Category -
- Format 01___ Voucher Date 100703
Voucher Nbr - P.O.Nbr 2003B01866 Type 1
Partial/Complete P Dep Req 100-SERVERS____ - Separate Check _
Check Distribution U - Goods/Service Received Begin 100103 End
100603 Invoice Receive Date 100603 - Requested Pmt Date ______ Requested Pmt
Reason _________________________ - Vendor ID 17426168047007 DELL DIRECT SALES LP
- Address ONE DELLWAY
-
- ROUND ROCK , TX 78682000199
- SECTIONS X X 1. Voucher Description and
Comments - X X 2. Items Billed to be Paid
16? What resources are available ?
- PF6 Help for each VP1 screen
- Help on the web
- Other Assistance
17Press PF6 for on-line help
- Press PF6 for help in each section
- -------------------------------------------------
---------------------------- - gtgt You have view only for this voucher and
items. gtgt -
- Document ID P0VP1999997
Purchase Order Nbr 2003135261 - Voucher Nbr L522419
-
- Please select all of the items that will be
paid for by this voucher by - filling in the quantity billed for each item.
-
- Item Description Obj
Qty.Outstanding Qty. Billed - ---- ------------------------- ----
--------------- -------------- - 1 TIRE GAUGES AND RELATED I 1836
48.0000 ______________ - 2 TIRE GAUGES AND RELATED I 1836
25.0000 ______________ -
______________ -
______________ -
______________ -
______________ -
______________
18A Help Screen will appear
- Press PF6 for help in each section
- -------------------------------------------------
---------------------------- - gtgt You have view only for this voucher and
items. gtgt -
- Document ID P0VP1999997
Purchase Order Nbr 2003135261 - Voucher Nbr L522419
-
- Please select all of the items that will be
paid for by this voucher by - filling in the quantity billed for each item.
-
- Item Description Obj
Qty.Outstanding Qty. Billed - ---- ------------------------- ----
--------------- -------------- - 1 TIRE GAUGES AND RELATED I 1836
48.0000 ______________ - 2 TIRE GAUGES AND RELATED I 1836
25.0000 ______________ -
______________ -
______________ -
______________ -
______________ -
______________
Help for Command VP1
Screen 2__ of 3
Qty. Billed
shows the number of items to be paid on this
voucher.
HOW TO USE
1. When you first create a VP1
document, the items quantities
are generated from the purchase order
information.
2. Under "Qty. Billed" enter the
number of items you have
been billed for, that you have also received.
Normally this will match
the outstanding quantities, or be some lesser
number.
3. Once you've entered this
information, press ENTER again.
The information
you've entered will be displayed in the next
section, on the line items.
19Help on the web
- Commodity Class Code information
- https//utdirect.utexas.edu/acct/gen/crosswalk/in
dex.WBX
20Enter a Commodity Code to view allowable object
codes
21You may also CLICK on a commodity code list
Then CLICK on a Commodity Code
22Allowable object codes are displayed per account
amount
23Help on the web
- PointPlus Help
- https//utdirect.utexas.edu/pointplus/help/help_to
c.html
24Other Resources
- Accounts Payable vp1-crosswalk_at_lists.cc.utexas
.edu - Office of Accounting Help Line
- 471-8802
-
25Other Resources
http//www.utexas.edu/business/accounting/ap/vp1cr
osswalk.html