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Title:

VP1 CROSSWALK

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'CROSSWALK' is a software program which translates Purchasing information into ... 1 TIRE GAUGES AND RELATED I 1836 48.0000 _| 2 TIRE GAUGES AND RELATED I 1836 25.0000 ... – PowerPoint PPT presentation

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Title: VP1 CROSSWALK


1
VP1 - CROSSWALK
  • IMPROVED PAYMENT VOUCHERS!

2
VP1 Crosswalk
  • What is Crosswalk ?
  • What has improved ?
  • What resources are available ?

3
? What is Crosswalk ?
  • CROSSWALK is a software program which
    translates Purchasing information into accurate
    Accounting transactions!
  • VP1-Crosswalk will automatically create
    transactions on the VP1 documents!

4
Requistion Items in PointPlus display Recommended
Object Codes
CLICK ON VIEW
5
Commodity Code First Account Price per Item
Recommended Object Code
6
? What has improved ?
  • VP1 Cover Sheet Sections more descriptive
  • Section 2 includes quantities from the Purchase
    Order
  • Section 3 creates transactions with accurate
    object codes

7
VP1 Cover Sheet displays a new section
  • gtgt Select a Document or a new ACTION and press
    ENTER to continue.ltlt
  • DEFINE PURCHASE ORDER PAYMENT
    REQUEST - VP1 Year 03 04
  • Command VP1 Account __________ Misc
    _______________ Month OCT

  • Status -- COVER SHEET --
    Document ID ___________
  • Action ___ Summary
  • Created 10/07/03 ACBOB
    Category

  • Format _____ Voucher Date ______
    Voucher Nbr
  • P.O.Nbr __________ Type
    Partial/Complete _ Dep Req _______________
  • Separate Check _
    Check Distribution _
  • Goods/Service Received Begin ______ End ______
    Invoice Receive Date ______
  • Requested Pmt Date ______ Requested Pmt
    Reason _________________________
  • Vendor ID ______________
  • Address


  • SECTIONS _ 1. Voucher Description and
    Comments
  • _ 2. Items Billed to be Paid

8
Section 1 is the same
  • -------------------------------------------------
    ----------------------------

  • For Instructions on how to enter
    information press PF6
  • Comments to be printed on voucher description
    Page 1 of
  • ____________________________________
    ________________
  • ____________________________________
    ________________
  • Invoice information and comments to be printed
    on check stub

  • Comments Invoice Number
    Amount
  • _________________________ ___________________
    ______ _______________
  • _________________________ ___________________
    ______ _______________
  • _________________________ ___________________
    ______ _______________
  • _________________________ ___________________
    ______ _______________
  • _________________________ ___________________
    ______ _______________
  • _________________________ ___________________
    ______ _______________
  • _________________________ ___________________
    ______ _______________
  • _________________________ ___________________
    ______ _______________
  • _________________________ ___________________
    ______ _______________
  • _________________________ ___________________
    ______ _______________

9
Section 2 is NEW
  • -------------------------------------------------
    ----------------------------
  • gtgtEnter the Item quantity to be billed for this
    Purchase Order.gtgt

  • Document ID P0VP1952688
    Purchase Order Nbr 2003B01588
  • Voucher Nbr

  • Please select all of the items that will be
    paid for by this voucher by
  • filling in the quantity billed for each item.

  • Item Description Obj
    Qty.Outstanding Qty. Billed
  • ---- ------------------------- ----
    --------------- --------------
  • 1 PERVASIVE SQLV8 20 WIN C/ 1307
    1.0000 ______________
  • 2 PERVASIVE SQLV8 WORKGROUP 1307
    1.0000 ______________
  • 3 AE PCANYWHERE 10.5 HR, P 1307
    10.0000 ______________
  • 4 CR 9, PROFESSIONAL FULL P 1307
    1.0000 ______________
  • 5 CRYSTAL REPORTS 9 PROFESS 1307
    1.0000 ______________
  • 6 UPGRADE-V BACKUP EXEC NT/ 1307
    1.0000 ______________

  • ______________

  • ______________

10
Quantities based onthe Purchase Order

Nbr Class Item
Quantity Unit Unit Price
Item Total 1 920 14 1.0000
EACH 1761.0000 1761.00
PERVASIVE SQLV8 20 WIN C/S FULL PACKAGE, PART
P8-150673-01


2 920 14
1.0000 EACH 25.0000
25.00 PERVASIVE SQLV8 WORKGROUP
SINGLE SEAT, PART P8-130058-01



3 920 14 10.0000 EACH
82.0000 820.00 AE
PCANYWHERE 10.5 HR, PART 10004507



4 920 14
1.0000 EACH 360.0000
360.00 CR 9, PROFESSIONAL FULL
PRODUCT, PART VRPXR90GLP



5 920 14 1.0000
EACH 23.0000 23.00
CRYSTAL REPORTS 9 PROFESSIONAL MEDIA, PART
VRPMP90GLP
  • -------------------------------------------------
    ----------------------------
  • gtgtEnter the Item quantity to be billed for this
    Purchase Order.gtgt

  • Document ID P0VP1952688
    Purchase Order Nbr 2003B01588
  • Voucher Nbr

  • Please select all of the items that will be
    paid for by this voucher by
  • filling in the quantity billed for each item.

  • Item Description Obj
    Qty.Outstanding Qty. Billed
  • ---- ------------------------- ----
    --------------- --------------
  • 1 PERVASIVE SQLV8 20 WIN C/ 1307
    1.0000 ______________
  • 2 PERVASIVE SQLV8 WORKGROUP 1307
    1.0000 ______________
  • 3 AE PCANYWHERE 10.5 HR, P 1307
    10.0000 ______________
  • 4 CR 9, PROFESSIONAL FULL P 1307
    1.0000 ______________
  • 5 CRYSTAL REPORTS 9 PROFESS 1307
    1.0000 ______________
  • 6 UPGRADE-V BACKUP EXEC NT/ 1307
    1.0000 ______________

  • ______________

  • ______________

11
Enter Quantities Received
  • -------------------------------------------------
    ----------------------------
  • The Items billed have been updated. Press ENTER
    to continue.

  • Document ID P0VP1952688
    Purchase Order Nbr 2003B01588
  • Voucher Nbr

  • Please select all of the items that will be
    paid for by this voucher by
  • filling in the quantity billed for each item.

  • Item Description Obj
    Qty.Outstanding Qty. Billed
  • ---- ------------------------- ----
    --------------- --------------
  • 1 PERVASIVE SQLV8 20 WIN C/ 1307
    1.0000 1.0000
  • 2 PERVASIVE SQLV8 WORKGROUP 1307
    1.0000 1.0000
  • 3 AE PCANYWHERE 10.5 HR, P 1307
    10.0000 8.0000
  • 4 CR 9, PROFESSIONAL FULL P 1307
    1.0000 1.0000
  • 5 CRYSTAL REPORTS 9 PROFESS 1307
    1.0000 ______________
  • 6 UPGRADE-V BACKUP EXEC NT/ 1307
    1.0000 1.0000

  • ______________

  • ______________

12
Section 3 Quantities will generate transactions
  • ------------------------------------------------
    -----------------------------
  • gtgtEnter any addition, updates or remove account
    number to delete an entryltlt
  • Action ___ Begin at account __________
    Document ID P0VP1952688
  • Begin at item ____
  • Voucher Date 080503 Voucher Nbr.
    Entries 6

  • Item Description Qty
    Billed Price/Item
  • Account D/C Ty Obj Amount
    DTN Receive Beg/End
  • Inv Recv Invoice Number
    Interest Flag/Reason Due Date
  • ------------------------------------------------
    ---------------------------
  • N/A SHI/GOVERNMENT SOLUTIONS
  • 2904109150 C EN 0200 3,347.00
    _______ 080103 080103
  • 080103 _________________________
    _ __ 083103
  • 1 SHI/GOVERNMENT SOLUTIONS
    1.0000 1761.00
  • 2904109150 D EX 1307 1,761.00
    _______ 080103 080103 gt
  • 080103 _________________________
    _ __ 083103
  • 2 SHI/GOVERNMENT SOLUTIONS
    1.0000 25.00
  • 2904109150 D EX 1307 25.00
    _______ 080103 080103 gt
  • 080103 _________________________
    _ __ 083103

13
Additional transactions may also be added
  • -------------------------------------------------
    ----------------------------
  • gtgt Please enter an invoice number. ltlt
  • Action ___ Begin at account __________
    Document ID P0VP1952688
  • Begin at item ____
  • Voucher Date 080503 Voucher Nbr.
    Entries 6

  • Item Description Qty
    Billed Price/Item
  • Account D/C Ty Obj Amount
    DTN Receive Beg/End
  • Inv Recv Invoice Number
    Interest Flag/Reason Due Date
  • ------------------------------------------------
    ---------------------------
  • 4 SHI/GOVERNMENT SOLUTIONS
    1.0000 360.00
  • 2904109150 D EX 1307 360.00
    _______ 080103 080103 gt
  • 080103 _________________________
    _ __ 083103
  • 6 SHI/GOVERNMENT SOLUTIONS
    1.0000 358.00
  • 2904109150 D EX 1307 358.00
    _______ 080103 080103 gt
  • 080103 _________________________
    _ __ 083103
  • N/A SHI/GOVERNMENT SOLUTIONS
  • 2904109150 D EX 1314 10.00
    _______ 080103 080103
  • 080103 ABC2500 / FREIGHT________
    _ __ 083103

14
Section 4 is the same
  • -------------------------------------------------
    ----------------------------
  • gtgt CODE SCHEME CH OF ACCT DOES NOT EXIST ltlt
  • Action ___ DEPARTMENT CODES
    Section 04 of 04
  • -----------------------------------------------
    --------------------------
  • Transaction Date 080503 Month ___
    Start at Account __________

  • Audit Codes? N
  • ACCT NBR LEDGER DESCRIPTION
    TYPE AMOUNT D/C

  • DTN TAG A TAG B COMMENTS
  • 1 2904109150 SHI/GOVERNMENT SOLUTIONS_ EN
    3,347.00 C
  • 141 ___ 94200 _______
    _________ ______________
  • _______ _ _ ___________________
    _____________________
  • 2 2904109150 SHI/GOVERNMENT SOLUTIONS_ EX
    1,761.00 D
  • 141 ___ 94200 _______
    _________ ______________
  • _______ _ _ ___________________
    _____________________
  • 3 2904109150 SHI/GOVERNMENT SOLUTIONS_ EX
    25.00 D
  • 141 ___ 94200 _______
    _________ ______________
  • _______ _ _ ___________________
    _____________________
  • 4 2904109150 SHI/GOVERNMENT SOLUTIONS_ EX
    656.00 D

15
VP1 is ready to approve
  • gtgt Select a Document or a new ACTION and press
    ENTER to continue.ltlt
  • DEFINE PURCHASE ORDER PAYMENT
    REQUEST - VP1 Year 03 04
  • Command VP1 Account __________ Misc
    2003B01866_____ Month OCT

  • Status CREATED -- COVER SHEET --
    Document ID P0VP1937044
  • Action ___ Summary DELL DIRECT SALES LP
  • Created 10/07/03 by ACBOB KIRK, JAMES T
    Category

  • Format 01___ Voucher Date 100703
    Voucher Nbr
  • P.O.Nbr 2003B01866 Type 1
    Partial/Complete P Dep Req 100-SERVERS____
  • Separate Check _
    Check Distribution U
  • Goods/Service Received Begin 100103 End
    100603 Invoice Receive Date 100603
  • Requested Pmt Date ______ Requested Pmt
    Reason _________________________
  • Vendor ID 17426168047007 DELL DIRECT SALES LP
  • Address ONE DELLWAY

  • ROUND ROCK , TX 78682000199
  • SECTIONS X X 1. Voucher Description and
    Comments
  • X X 2. Items Billed to be Paid

16
? What resources are available ?
  • PF6 Help for each VP1 screen
  • Help on the web
  • Other Assistance

17
Press PF6 for on-line help
  • Press PF6 for help in each section
  • -------------------------------------------------
    ----------------------------
  • gtgt You have view only for this voucher and
    items. gtgt

  • Document ID P0VP1999997
    Purchase Order Nbr 2003135261
  • Voucher Nbr L522419

  • Please select all of the items that will be
    paid for by this voucher by
  • filling in the quantity billed for each item.

  • Item Description Obj
    Qty.Outstanding Qty. Billed
  • ---- ------------------------- ----
    --------------- --------------
  • 1 TIRE GAUGES AND RELATED I 1836
    48.0000 ______________
  • 2 TIRE GAUGES AND RELATED I 1836
    25.0000 ______________

  • ______________

  • ______________

  • ______________

  • ______________

  • ______________

18
A Help Screen will appear
  • Press PF6 for help in each section
  • -------------------------------------------------
    ----------------------------
  • gtgt You have view only for this voucher and
    items. gtgt

  • Document ID P0VP1999997
    Purchase Order Nbr 2003135261
  • Voucher Nbr L522419

  • Please select all of the items that will be
    paid for by this voucher by
  • filling in the quantity billed for each item.

  • Item Description Obj
    Qty.Outstanding Qty. Billed
  • ---- ------------------------- ----
    --------------- --------------
  • 1 TIRE GAUGES AND RELATED I 1836
    48.0000 ______________
  • 2 TIRE GAUGES AND RELATED I 1836
    25.0000 ______________

  • ______________

  • ______________

  • ______________

  • ______________

  • ______________

Help for Command VP1
Screen 2__ of 3


Qty. Billed
shows the number of items to be paid on this
voucher.

HOW TO USE


1. When you first create a VP1
document, the items quantities
are generated from the purchase order
information.

2. Under "Qty. Billed" enter the
number of items you have
been billed for, that you have also received.
Normally this will match
the outstanding quantities, or be some lesser
number.


3. Once you've entered this
information, press ENTER again.

The information
you've entered will be displayed in the next
section, on the line items.
19
Help on the web
  • Commodity Class Code information
  • https//utdirect.utexas.edu/acct/gen/crosswalk/in
    dex.WBX

20
Enter a Commodity Code to view allowable object
codes
21
You may also CLICK on a commodity code list
Then CLICK on a Commodity Code
22
Allowable object codes are displayed per account
amount
23
Help on the web
  • PointPlus Help
  • https//utdirect.utexas.edu/pointplus/help/help_to
    c.html

24
Other Resources
  • Accounts Payable vp1-crosswalk_at_lists.cc.utexas
    .edu
  • Office of Accounting Help Line
  • 471-8802

25
Other Resources
http//www.utexas.edu/business/accounting/ap/vp1cr
osswalk.html
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