Umalusi

1
Umalusis presentation to the Education and
Training Portfolio Committees on the 2009/10

Strategic plans and Budgets

• 23 June 2009
• Cape Town

2
Overview

• Umalusi mandate 2001
• Umalusi amended mandate 2009
• Vision, mission, goals
• Key Result Areas
• 2009/10 Plan and Budget
• Three Year Budget Forecast
• Conclusion

3
Umalusi Mandate 2001

• To ensure that continuous enhancement of quality
  is achieved in the delivery and outcomes of the
  general and further education and training
  sectors of the national education and training
  system
• To develop a quality assurance framework for the
  general and further education bands of the NQF
• (Monitor qualifications and standards quality
  assure assessment at exit points certificate
  learner achievements accredit private providers
  monitor and report on PDEs)
• To regulate the relationship between the National
  DOE, SAQA and other ETQA bodies, providers and
  the Council

4
Umalusi Amended Mandate 2009

• As a new Quality Council to develop and manage a
  sub-framework of qualifications for general and
  further education and training framework
• To develop and quality assure qualifications and
  curriculum
• To quality assure assessments at exit points
• To certificate learner achievements
• To quality assure provision and accredit private
  providers of education and training, and
  assessment
• To conduct research related to the sub-framework
  and
• To advise the Minister

5
Vision Mission

• Umalusi Council and staff are committed to
  continuous
• improvement of quality and standards in general
  and
• further education and training and as leaders
  with
• expert knowledge in the sector, to develop and
• secure standards by
• quality assuring qualifications and curricula
• confirming that assessment is fair, valid and
  reliable,
• quality assuring the provision of education,
  training and assessment providers,
• in order to issue learners with certificates that
  are
• credible.

6
Goals

• To
• Promote quality and appropriate standards
• Maintain and improve educational standards
  through quality assurance of qualifications and
  curriculum, assessment, and provision of
  education, training and assessment,
• Continuously develop in-depth knowledge and
  expertise in mandated areas through rigorous
  research,
• Report on the quality of education, training and
  assessment
• Issue appropriate and credible certificates
  learner achievement in terms of specific
  qualifications and subjects,
• Provide reliable and credible leadership and
  guidance in quality management and in the
  assurance of standards,
• Ensure financial efficiency and sustainability of
  the organisation, and
• Determine expectations and appropriately respond
  to these within the parameters of Umalusis
  mandate.

7
7 Key Result Areas

• Improving and maintaining the system for quality
  assuring assessment for certification
• Establishing and implementing a system for
  evaluation and accreditation of providers
• Establishing and maintaining a system to certify
  and quality assuring qualifications and
  curriculum
• Research, diagnose and report on quality in
  general and further education and training
  supported by statistical analysis.
• Developing and maintaining management support
  structures and governance
• Ensuring that Information Technology systems are
  established, maintained and improved
• Ensuring that finance, human resources and
  administrative support systems are maintained and
  improved

8
Quality Assurance of Assessments 2009/10
Outcomes Performance Indicators
Quality assurance of assessment maintained and improved Question papers moderated- Question papers externally moderated for multiple examinations across assessment bodies NSC , SC, NCV (including ISATS), GETC (adults), N3 Marking standardized- Marking moderated and reported on across qualifications as above Moderation of CASS- NSC - Sample of subjects across provinces to cover all national subjects - ABET Sample of learning areas across provinces -all learning areas Sample across independent assessment bodies NCV Sample of at least 50 across levels 2, 3 and 4 - ICASS Assessment body systems evaluated.
9
Quality Assurance of Assessments 2009/10
Outcomes Performance Indicators
Quality assurance of assessment maintained and improved cont. Monitoring of exams- Exams monitored and reports produced for multiple examinations across assessment bodies Moderation of Common Tasks for Assessment ( CTAs)- GET schools- 18 learning areas IEB-GET-10 learning areas Quality assurance of GEC pilot
Standards for assessment articulated and maintained Resulting policy implemented for 2009 Results standardized and resulting systems verified for all exams. Resulting systems fully operational for new qualifications (NSC and NCV) Post-examination analysis conducted and reports disseminated to stakeholders
10
Evaluation and Accreditation 2009/10
Outcomes Performance Indicators
Accreditation and monitoring system for providers of education and training maintained and extended Provisional accreditation and monitoring - Maintain provisional accreditation and monitoring of private institutions and their qualifications across schooling, FET colleges and AET Centres Provider site visits- Site visits based on evaluation and monitoring cycle Individual site visit reports concluded Monitoring reports- Monitoring as per monitoring cycle reports concluded Policy development Review policy and instruments Stakeholder relationships - Provider workshops conducted across sectors Provider Forum meetings conducted Provider conference hosted Continued communication between DoE and PDEs and Umalusi to align registration accreditation quarterly meetings with provider organisations maintained
11
Evaluation and Accreditation 2009/10
Outcomes Performance Indicators
Accreditation and monitoring system Cont. Prepare and present sector specific reports Implement full accreditation pilot independent schools
Accreditation and monitoring system for assessment bodies maintained and extended Monitoring of new and existing assessment bodies- Monitoring of public assessment system (NCV) DoE improvement plans Monitoring undertaken (state of readiness to administer exams for NSC) Public system, IEB and OAER Extension of provisional accreditation to other private assessment bodies
12
Qualifications, Curriculum Certification 2009/10
Outcomes Performance Indicators
Umalusi develops and maintains the qualifications sub-framework Umalusi qualifications framework policy is developed and submitted for regulation Umalusi qualifications-development and standard-setting policy is shared with internal and external stakeholders Strategy to manage transitional arrangements for existing qualifications at GFET level on the NQF is established.
Qualifications and curricula developed, evaluated and approved Develop standards for alternative NSC for adults Evaluation of Level 4 qualifications (NCV, NSC, SETA qualification and Provider qualification) Develop model for more flexible NCV Cross-unit projects GETC Foundation Phase curriculum evaluated Continue evaluation of NSC subjects and extended to NCV curricula
13
Qualifications, Curriculum Certification 2009/10
Outcomes Performance Indicators
Umalusi certifies learner achievement Ensure learner certification processes are maintained and improved for SC, NSC, GETC, NCV, N3 etc New certification systems for NC(V)4 are tested and usable for the 2009 results
Umalusi maintains and improves verification processes. Verification processes are maintained and improved
14
Statistical Information and Research
2009/10
Outcomes Performance Indicators
Report on quality in GFET Quality Indicator reporting piloted Databases developed and maintained
Research planned, conducted, managed, and findings shared in the organization Maintaining standards research extended for NSC and include NCV GETC curriculum evaluation (Curricula comparisons Kenya, Singapore and Canada) - foundation Research on equivalence setting Jointly with HESA Best practice in assessment of practical work

15
Statistical Information and Research
2009/10
Outcomes Performance Indicators
Stakeholders are engaged with through conferences and published documents 3 Research Forums meetings conceptualized, planned, and conducted 2008 Maintaining Standards Report launched across provinces Seminar series conducted with CEPD
Support provided across organisation Statistical analysis support provided across units i.e. standardisation Resource Centre maintained and improved Staff capacity built through quality promotion meeting Strategic support provided through research into educational policy

16
Management Support Structures 2009/10
Outcomes Indicators
Organisational planning and implementation and review of plans Co-ordinated plans, reports and policies vetted and approved by Council ( 4 Council, 4 Exco, 3 Audit committee meetings planned) Networking with stakeholders
Stakeholder relations established and managed Meetings with political structures, educational institutions, other statutory bodies Engagement and collaborative work with other bodies
Public relations programme implemented Internal and external communications managed Enhanced participation in public debate Umalusi media profile improved Corporate identity strengthened
Organizational governance is maintained Governance meetings conducted Council programmes adhered to Key matters presented to Council / Committees and information sharing
17
Corporate Services Information
Technology 2009/10
Outcomes Indicators
IT systems established, maintained and improved Gap analysis done for the M.I.S Website maintained Developed system to accredit new assessment bodies for non-DoE qualifications.
Certification IT programme effectively supported (programme link to QCC unit) Maintained system per policy Participated in IT steering committee for the new FETC system Development according to project plan for NCV levels 2-4 Developed system for National senior certificate candidates Developed system for certification of new assessment bodies for DoE qualifications.
Adequate computer hardware and software in place to support operations Equipment procured and installed as required ( Disaster recovery plan) Software procured and properly licensed SLA managed with designated providers Effective utilization of IT resources ensured in a secure environment Effective network support in place
18
Corporate services Finance
Administration 2009/10
Outcomes Indicators
Finance and accounting systems maintained and improved Internal controls, risk management, internal and external auditing, reports to committees, Council and PFMA requirements met to ensure no audit qualification
Accounting for, and collection of revenue 90 debt collected
Payments made for goods and services Creditors paid timeously per agreement Organisation adequately resourced
Surplus funds invested Surplus funds invested with CPD per Investment Policy
Fixed assets registered, labeled and monitored Register, label and monitor assets Count and verify assets on an annual basis
Building and security systems maintained and improved Alterations effected to accommodate organisational requirements (Capex R 2 m) Security / access control systems improved
19
Corporate Services Human
Resource Management and Development 2009/10
Outcomes Indicators
Human resources managed Human resource policies and procedures implemented and improved Appointment of staff in line with HR policies HR Administration monitored and audited
Staff development processes in place Staff performance managed Staff development strategies and plan implemented Identified skills and competency short-comings Training programmes implemented Submit workplace skills plan / report to ETDP Seta Conduct monthly internal training sessions for the admin cadre
General services provided Reception, telephone and cleaning services maintained and improved
20
Income Budget 2009/10
Accreditation Fees 2 000 000
Certification Fees 18 900 000
Department of Education Grant 16 494 000
Interest 2 000 000
Reserve Funds 10 449 713
Verification Fees 4 000 000
R 53 843 713 R 53 843 713
As approved by the Minister of Education on 12 March 2009 As approved by the Minister of Education on 12 March 2009
21
Expenditure Budget 2009/10
Quality Assurance of Assessment 9 000 000
Evaluation and Accreditation 3 425 000
Qualifications, Curriculum and Certification 3 750 710
Statistical Information and Research 1 675 000
Management Support Structures 1 552 419
Corporate Services Information Technology 4 386 804
Corporate Services Finance 5 327 322
Corporate Services HRM Development 24 726 458
R 53 843 713 R 53 843 713
22
3 Year Budget Forecast
2009/10 2010/11 2011/12
R 53 843 713 R 69 861 474 R 79 013 549
Y/Y Percentage Increase Y/Y Percentage Increase Y/Y Percentage Increase
22 29 13
23
Total Income 2000/1 (actual) to 2011/12 (budget)
YEAR INCOME BUDGET DoE GRANT GRANT
2000/01 R 6 150 786 0 0
2001/02 R 7 027 948 0 0
2002/03 R 13 757 861 R 1 513 000 11
2003/04 R 18 076 902 R 3 050 000 17
2004/05 R 23 547 626 R 12 869 000 55
2005/06 R 28 603 979 R 7 690 000 27
2006/07 R 32 972 345 R 10 286 000 31
2007/08 R 36 013 566 R 12 652 000 35
2008/09 R 46 434 369 R 16 044 000 35
2009/10 R 53 843 713 R 16 494 000 31
2010/11 R 69 861 474 R 17 350 000 25
2011/12 R 79 013 549 R 18 391 000 23
24
2009-2012
YEAR BUDGET DoE GRANT GRANT USE OF UMALUSI RESERVE FUNDS ( R 24 m)
2009/10 R 53 843 713 R 16 494 000 31 R 10 449 713 (19 )
2010/11 R 69 861 474 R 17 350 000 Shortfall - R 15 779 818 25 Request total (47) R 7 042 156 ( 10)
2011/12 R 79 013 549 R 18 391 000 Shortfall - R 24 860 001 23 Request total ( 55) R 3 560 548 ( 5)
25
External Audit Comments
AUDIT MATTER REMARK
Matters that could affect the audit opinion None
Debtors with credit balances Will not be offset against debtors book. To be investigated and correctly allocated
Provision for impairment of debtors Outstanding debt is collectable as most clients are government departments and FET institutions. Therefore minimal provision of R 97K
Difference between GL and VIP system Annual difference R 3,5K. Electronic interface to be investigated
Review of useful lives of assets required Will be reviewed annually
26
Conclusion

• Challenges include
• The financial sustainability of the organisation
  through increased funding from DoE / NT
• Possible funding model,
• Move from certificate fee structure to a QA levy,
  and
• Increase baseline allocation.
• Taking on the increased mandate
• The finalization of the standards setting
  function from SAQA to Umalusi and the required
  resources, and
• The ongoing mapping and integration of all
  organisational processes to culminate in an
  effective Risk Management Strategy including
  Knowledge Management, MIS, Records System and
  Retention Strategy.

27
THANK YOU

• Thanks to the portfolio committee chairperson
  Ms F Chohan and honorable members for
  the opportunity to present Umalusi.
• Your support will be highly appreciated.