Research, Evaluation and Accountability Test Coordinator

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Research, Evaluation and AccountabilityTest
Coordinators Training Series

• Preparing Your Schools
• FCAT Retake Documents
• For Return

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As You Receive FCAT SSS TEST MATERIALS From The
Test Administrators, Do The Following
___1. Verify that all distributed secure
materials have been returned. Notify the
district coordinator immediately if any secure
materials are missing and complete the necessary
investigation. ___ 2. Make copies of and file
the records of required administration
information collected by each test
administrator. (Page 19 of the manual) ___ 3.
Make copies of and file the security checklists
with the records of security numbers from each
test administrator. ___ 4. Make copies of and
file the Retake FCAT Security Log(s). ___ 5.
Make copies of and file the Seating Charts.
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• ___ 6. Separate the Retake test materials into
  stacks as follows
• Your Schools Retake Documents To Be Scored
• By Grade Level and document type
• Fall Reading SSS Retake Test and Answer Book
• Fall Mathematics SSS Retake Test and Answer Book
• Your Schools Retake Documents Not To Be Scored
  Materials
• All NOT TO BE SCORED documents which includes
• Unused test and answer books and used test and
  answer books with the DNS bubble gridded
• Includes unused non-preidentified and
  preidentified documents and any documents with
  the DNS bubble gridded

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___ 7. If a test is NOT TO BE SCORED, verify
that the DNS bubble has been gridded. If a DNS
bubble has been gridded by mistake, verify that
the DNS bubble has been erased and the UNDO
bubble has been gridded, and place the document
in the appropriate stack of TO BE SCORED
materials.
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• ___8. Complete a separate
• RETAKE DOCUMENT COUNT FORM for each document
  type and grade level tested.
• Verify that you have included all documents from
  make-up sessions before you complete the forms.
• DO NOT combine documents for more than one
  document type or grade level under the same form.
• The Count Form is scannable and must not be
  photocopied.
• Place the completed RETAKE Count Form on top of
  the first stack of TO BE SCORED documents.

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• __9. Complete the SSS Answer Document RETURN
  SUMMARY as instructed below.
• Every completed RETAKE DOCUMENT COUNT FORM must
  have an entry on the ANSWER DOCUMENT RETURN
  SUMMARY.
• Transfer the information from each RETAKE
  DOCUMENT COUNT FORM to the ANSWER DOCUMENT
  RETURN SUMMARY, making sure that the Number of
  TO BE SCORED Documents Returned for each grade
  level and document type is correct.
• Complete only one ANSWER DOCUMENT RETURN SUMMARY
  for your regular print documents.
• Verify that the number of To Be Scored documents
  returned and the number of documents indicated
  on the RETAKE DOCUMENT COUNT FORMS match the
  entries on the ANSWER DOCUMENT RETURN SUMMARY.

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• ___10. Complete the preidentified RETAKE
  ANSWER DOCUMENT RETURN SUMMARY FORMS which
  have been provided for your school.
• The following information has been preidentified
  on all Summary Forms.
• District Name and Number
• School Name and Number
• Grade Level and Subject Tested

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Complete SSS Paper Bands

• __11. Each grade level and document type must
  be paper banded separately. You may use more
  than one Paper Band per grade level, if
  necessary. Follow these steps for each paper
  band you use
• Grid the appropriate administration (Fall).
• Grid the appropriate document type.
• Write the school name and district/school
  number at the bottom of the paper band.
• Count the number of TO BE SCORED documents that
  will be banded in each paper band. Write that
  number under Number of To Be Scored Documents
  Contained in This Paper Band.
• Under Number of banded Stacks per Retake
  Document Count Form, number each paper band 1 of
  n, etc., where n is the schools total number of
  banded stacks per Retake Document Count Form.
• Place a paper band around each stack of TO BE
  SCORED documents. Make sure that the Retake
  Document Count Form is under the paper band on
  top of the stack labeled 1 of n. Be sure that
  the band securely holds the documents. Do not
  use staples, paper clips, or tape.

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You Will Be Preparing The Following Types Of
Boxes For Return To The District Coordinator
Retakes TO BE SCORED Test and Answer Books RED
Labels NOT TO BE SCORED Materials YELLOW
Labels VI Test Materials if applicable WHITE
Labels District Coordinator Box Create your
own Label It is your responsibility to package
the materials correctly for processing and score
reporting. Mispackaged materials will delay
reporting of student results.
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Packing The Boxes Red Label Retakes

• Answer Document Return Summary
• 2. First banded stack containing a Retake
  DOCUMENT COUNT FORM, and TO BE SCORED test and
  answer books for one grade level and document
  type
• 1. Additional banded stacks, each containing
  TO BE SCORED test and answer books for one grade
  level and document type

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Sealing The Boxes
Points To Remember 1. Make sure the packing
tape does not cover the label. 2. Labels are
scannable and should not be photocopied. 3. Do
not place labels over the meeting point of the
two flaps.
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Labeling The Boxes
Place the CORRECT COLORED LABEL on the top of
each box.
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Packing NOT TO BE SCORED Materials Yellow Labels

• 1. Place all NOT TO BE SCORED secure materials
  in boxes. This would include
• Unused Test and Answer Books
• Used Test and Answer Books with the DNS bubble
  gridded
• 2. Seal the box(es).
• 3. Place a YELLOW LABEL on the top of each box
• Use the space on the labels marked Box __ of __
  to number the boxes 1of n, 2of n, etc., where n
  is the schools total number of boxes with yellow
  labels.
• Return the yellow-labeled shipment to the
  District Coordinator.

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Preparing LARGE PRINT and BRAILLE Materials For
Return WHITE Label

• Complete the following as soon as testing has
  ended
• Verify that all distributed secure materials have
  been returned. If any secure materials are
  missing, notify the district coordinator
  immediately.
• Make copies of the records of required
  administration informatin collected by test
  administrators and file the copies
• Make copies of all FCAT Security Logs and file
  the copies
• Verify that each student grid sheet has been
  completed correctly or has a student label
  affixed.

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Preparing LARGE PRINT and BRAILLE Materials For
Return (continued)

• Check each Large Print and Braille Materials
  Return Envelope and verify that each envelope
  contains documents for one student only.
• Ensure that the students name and
  district/school number appear in the appropriate
  locations.
• If a test is TO BE SCORED, verify that DNS bubble
  has not been gridded. If the DNS bubble has
  been gridded by mistake, erase the DNS bubble and
  grid the UNDO bubble. If test is NOT TO BE
  SCORED, verify that the DNS bubble has been
  gridded.

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Preparing LARGE PRINT and BRAILLE Materials For
Return (continued)

• Complete a Retake Document Count Form for each
  grade level/document type for each student using
  large print or braille materials.
• Make sure that each students envelope contains
  the following materials for each subject tested
• Completed Retake Document Count Form
• Large Print Retake Test and Answer Book
• Completed Retake Document Count Form
• Regular Print Test and Answer Book
• _Braille Test Book
• Braille Answer Sheets containing student
  responses (separated by subject)
• Note
• Although documents for more than one SUBJECT may
  be placed in the same envelope, do not place
  documents for more than one STUDENT in the same
  envelope.
• DO NOT place NOT TO BE SCORED materials in a
  Large Print and Braille Materials Return Envelope.

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Complete The LARGE PRINT And BRAILLE Materials
Return Envelope

• Verify the completed information on the outside
  of each student envelope and seal the envelope.
• Complete the Large Print and Braille Answer
  Document Return Summary according to the
  directions on the form, and place it on top of
  the Return Envelope in the first box of large
  print and braille materials.
• Return all Large Print and Braille test materials
  in the original boxes in which they arrived.
  Seal the boxes. Page 71
• _Place a WHITE label anywhere on the top of each
  box. Labels should not be photocopied.

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Packing District Coordinator Only Box

• 1. Place all non-secure materials in the
  box(es). This would include
• Original Security Checklists
• Original Fall Retake FCAT Security Log
• Original Records of Attendance
• Original Seating Charts
• Original Test Group Code Rosters
• _Original Student Pre-ID Roster
• _Math Reference Sheets
• Large Print and Braille scripts, Braille paper
  that does not contain student responses
• 2. Seal the box(es) and Write District
  Coordinator on the top of the box(es)

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NON-SECURE MATERIALS

• 1. Test Administration Manuals (Store at your
  school site until Retakes test results are
  received for all students)
• 2. Unused paper bands (trash)
• Unused Retake Document Count Forms (trash)
• Unused Answer Document Return Summary Forms
  (trash)
• 5. Plastic bags from the return materials kit
  (trash)
• Memos and packing slips from CTB (trash)
• 7. Unused return labels (trash)
• 8. Unused student pre-id labels (shred)

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QUESTIONS
Nereida Gonzalez Testing Technician 407-518-2902
gonzalezn_at_osceola.k12.fl.us