Bez tytulu slajdu

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CITY OF POZNAN
Organisation work with EU projects in Poznan
City Hall
Marta Krause, Szymon Oscislowski
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PRESENTATION PLAN

• Key elements of success
• Organisation work with EU projects in Poznan City
  Hall
• EU funds in Poland
• Achievements

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REGIONS OF OBJECTIVE 1 SIMILARITY OF POLAND AND
BULGARIA

• Low GDP per capita
• Cohesion
• EU funds for improving infrastructure
• Operational programmes

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KEY ELEMENTS OF SUCCESS

• Human resources
• Management approach
• Organisational structure
• Financial capacity
• Common awareness and knowledge
• Strategic planning

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HUMAN RESOURCES

• Quantity
• Quality
• Investing in people
• Motivation system
• Good co-operation between people engaged into
  entire process

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MANAGEMENT APPROACH

• Awareness
• Decisiveness
• Quick access
• Lobbying
• Co-ordination

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ORGANISATIONAL STRUCTUREProject Cycle

• A) Project preparation
• problem definition
• objectives
• tasks
• results
• budget and timetable
• management and implementation structure
  people resources
• B) Project submission
• C) Signing a contract

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ORGANISATIONAL STRUCTUREProject Cycle

• D) Project implementation and financial
  clearance
• people
• formal assignment of the leader and
  implementing team
• Procedures and contracts
• financial budgetary service
• Internal/external audits
• Partnership contracts
• Contacts with Implementing Institutions

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ORGANISATIONAL STRUCTURE4 solutions

• centralised
• decentralised
• outsourcing
• mixed

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ORGANISATIONAL STRUCTURECentralised

• whole project in one place
• better control, no need for horizontal
  coordination
• more time for Departments/Units to do their
  usual job
• detachment of Dep/Units from the responsibility
  for project and raising the money externally
• weakening internal competition between
  Dep/Units
• possible lack of ideas/content for developing
  projects
• need to employ and train more people in the Unit
  for Eur. Funds

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ORGANISATIONAL STRUCTUREDe-centralised

• high level of responsibility with the
  Dep/Units
• better internal competition
• capacity and knowledge competences builiding
  in the whole institution
• problems with communication between all actors
• problems with coordination and sharing
  responsibilities between Unit for Eur. Funds and
  Dep/Units (project leaders)
• big problems with coordination of
  inter-departmental projects

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ORGANISATIONAL STRUCTUREOutsourcing

• all the job done externally
• specialised body (no need to train and employ
  additional people in the municipality)
• all dangers connected with detached institution
  (communication, control, tendency to act too
  independently)
• No possibility in the 2004-6 programming period
  in Poland to pay from structural funds as a of
  amounts raised

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FINANCIAL CAPACITY

• co-financing
• pre-financing
• budgetary reserve
• outsourcing

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COMMON AWARENESS KNOWLEDGE

• common understanding for the whole process (on
  high and technical levels)
• all Dep/Units should be used to raising money
  externally for every new idea/project, this shall
  be automatic
• convincing all Dep/Units and employees that
  despite many problems external money is very
  important and needed

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STRATEGIC PLANNING

• specifying development priorities and measures
• concentration of resources and efforts,
• relevance to regional and national strategic
  plans and OPs
• coherent branch programmes

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INTERNAL PROCEDURES
information
Fundraising Unit
monitoring
verification
consulting
identigfication
departments Municipal institutions Programme
teams CDP
Budget Dept.
preliminary projects
timetable
project preparing
Project manager Project team
submitting applications
agreement
Project Commitee/PIP Commitee
recommendation
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POZNANCapacity building

• Project Leaders Club
• Thematic meetings every 6-8 weeks (with internal
  or external experts)
• Platform for discussion and best practices
  exchange
• Intranet site
• Project Management in Poznan Municipality - Manual

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KEY ELEMENTS OF INFRASTRUCTURE PROJECT
1. Technical documentation 2. Property
ownership 3. Permission for building 4.
Environmental impact (if required) 5.
Environmental decision issued by an responsible
institution (NATURA 2000) 6. (Pre-) feasibility
study
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KEY ELEMENTS OF SOCIAL PROJECT
1. Good problem description 2. Suitable partners
and good identification of their interests 3.
Project for target group not for the project 4.
Strong coordination and sound financial management
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INSTRUMENTS

• Pre-accession funds
• Structural funds
• Cohesion Fund
• Initiatives
• Community programs

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STRUCTURAL FUNDS

• ERDF
• ESF
• EAGGF
• FIFG

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ALLOCATION OF STRUCTURAL FUNDS AND COHESION FUND
IN POLAND IN THE PROGRAMMING PERIOD 2004 -
2006 INCLUDING NATIONAL CO-FINANCING

• 14.891,5 million euro

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SYSTEM OF IMPLEMENTATION IN POLAND

• National Development Plan 2004-2006
• 5 Sectoral Operational Programmes
• Integrated Regional Operational Programme
• Technical Assistance Programme

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SYSTEM OF IMPLEMENTATION IN POLAND
FUND
PROGRAMME
SOP Competitiveness
ERDF
SOP Human Resources
ESF
SOP Rural Development
EAGGF
SOP Transport
ERDF
SOP Fisheries
FIFG
Integrated Regional Operational Programme
ESF ERDF
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SUBMISSION AND IMPLEMENTATION
Project confirmation
Agreement
Technical and Financial assessment
Decision
Formal assessment
Regional Steering Commitee
Monitoring and evaluation
Public procurement
Payment for invoices
Beneficiary
Applying for reimbursement
Preparing project
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PROJECTS SUPPORTED BY EUROPEAN FUNDS IN POZNAN

• 1. Pre-accession funds - 9 projects
• total cost 140 million euro
• European co-financing 57 million euro
• 2. Integrated Regional Operational Programme - 13
  projects
• total cost 29 million euro
• European co-financing 17 million euro
• 3. SOP Transport - 3 projects
• total cost 68,5 million euro
• European co-financing 37,5 million euro
• 4. SOP Human Resources - 3 projects
• total cost 1,3 million euro
• European co-financing 1,1 million euro
• 5. Community Initiatives - 2 projects
• total cost 6,1 million euro
• European co-financing 6 million euro
• 6. Community programmes - 8 projects
• total cost 1,2 million euro
• European co-financing 0,8 million euro

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PROJECTS SUPPORTED BY EUROPEAN FUNDS IN POZNAN
total cost of the projects 246,1 million
euro european co-financing 119,4 million
euro
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NEW EU INITIATIVES
SUPPORT FOR MAs AND BENEFICIARIES IMPLEMENTING
EUROPEAN PROJECTS

• JESSICA
• JASPERS
• JEREMIE

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THANK YOU FOR YOUR ATTENTION