Promotion and Tenure at OLLU

1
Promotion and Tenure at OLLU

• A workshop for OLLU faculty members
• February 26, 2007

2
Mission Statement

• The mission of Our Lady of the Lake University,
  an independent, Catholic institution sponsored by
  the Congregation of Divine Providence, is
• To provide excellent teaching through traditional
  and innovative educational programs
• To develop its diverse, intercultural student
  bodies in Christian, person-centered learning
  communities, and
• To graduate individuals who are competent and
  committed to service.

3
Introduction

• Purpose
• Provide information regarding the process to
  apply for promotion and/or tenure
• Answer questions participants have about the
  process

4
Topics of Discussion

• Who
• What
• When
• Where
• Why
• How

5
Promotion Who?

• Full-time faculty members who have completed at
  least four years of full-time service at OLLU in
  current rank
• Optional
• First Year at current rank 2003-04

6
Tenure Who?

• Full-time probationary (tenure track) faculty in
  the last year of their probationary appointments
  (usually the 7th year)
• Mandatory
• First year of probationary contract 2001-02

7
What?

• Members of the Promotion and Tenure Council
  conduct a peer review of appropriate
  documentation of accomplishments in the three
  service requirement areas
• Service to students
• Service to the University and civic communities
• Service to one or more academic disciplines

8
What (cont.)

• Service to students contributions to the
  effectiveness of instruction and learning through
  teaching, advising, evaluation, direction of
  student research, curriculum development,
  sponsorship of student organizations, etc.

9
What (cont.)

• Service to the University and civic communities
  contributions to academic governance and
  administration, e.g., committee work,
  administrative activities, writing of training or
  service grant requests, public activities,
  co-curricular activities that directly benefit
  the institution and the community at large

10
What (cont.)

• Service to one or more academic disciplines
  contributions through research, publication,
  creative performance, leadership in professional
  organizations, etc.

11
When?

• Key Dates/Time line
• May 25, 2007 Written declaration of intent to
  apply received in Office of Academic Affairs
  (OAA)
• September 17, 2007 Promotion/tenure portfolio
  received in OAA
• September 28, 2007 PT Council begins review of
  portfolio
• November 30, 2007 PT Council recommendations to
  VPAA

12
When (cont.)

• December 19, 2007 Vice President of Academic
  Affairs (VPAA) recommendations to Executive Vice
  President
• January, 2008 Presidents promotion decisions
  tenure recommendations to Academic Affairs,
  Enrollment Management, Student Life Committee
  of Board of Trustees
• March, 2008 BoT meeting Tenure recommendations
  considered BoT informed of promotion decisions
• April, 2008 Promotion decisions announced to
  faculty

13
Where?

• Q Where do you talk about your strengths?
• A Everywhere.
• Make no assumptions.
• Make your case!!
• Provide appropriate documentation!!

14
Why?

• Recognition
• Rewards
• Promotion
• To Assistant Professor--1,500
• To Associate Professor--2,000
• To Professor--3,000

15
How?

• Criteria for Service
• Quantitative Measures Amount or degree of
  contribution in each area of service
• Qualitatively Measurable Effectiveness of
  contribution in each area of service to carrying
  out the mission, goals and objectives of the
  University

16
How (cont.)

• Standards for service (actual and projective)
• Excellent performs better than the majority of
  peers OLLU?
• Competitive performs as well as most colleagues
• Acceptable performs at a minimally acceptable
  level.

17
How (cont.)

• Minimum Requirements in Standards within Three
  Areas of Service for Promotion/Tenure

18
Appropriate Documentation

• Curriculum vita with complete, academic
  references for all presentations and publications
• Student course evaluations (all courses taught
  for last three years including institution
  aggregate and student written comments) or other
  appropriate student evaluations
• Peer review of teaching portfolio
• Classroom observation report from peer
• Student advisor evaluations
• Committee service evaluations
• Evaluation by dean and one other current or
  recent supervisor (annual Faculty Workload
  Projection Form Evaluation for past 3 years)

19
Appropriate Documentation (cont.)

• Recommendations from two faculty colleagues
  (currently teaching in same college/school/unit)
• Additional letters of recommendation,
  commendation and/or support
• Self evaluation
• Professional development activities
• Evidence of publications, reports, proposals

20
Appropriate Documentation (cont.)

• Reviews of published work, evaluations of grant
  proposals and reports, peer comments on
  manuscripts
• Certificates, citations, award letters
• Relevant administrative memos, directives,
  correspondence
• Scholarly activity reports (required for last
  three years) e.g., creative performance, media
  interviews or coverage, etc.
• Other

21
Appropriate Documentation (cont.)

• Evidence in support of Scholarly
• Activity Reports
• Citations for published papers
• Copies of non-refereed publications
• Copies of tables of contents of books or
  proceedings (with authors names indicated)
• Letters acknowledging service to a professional
  organization or publication

22
Self Evaluation Format

• Recommendations from PT Council
• 3-5 pages
• Use headings
• Specify service standard achieved in each category

23
Portfolio Format

• Portfolio must be presented in one 2 binder with
  each section clearly identifiedprovide a table
  of contents.
• Do not use page protectors (unless there is a
  document, such as a license, that cannot be
  three-hole punched).
• Do not include Thank You notes.

24
Aids Available

• Sample promotion portfolio
• Review and advice from Colleague(s)
• Review and feedback by VPAA

25
QUESTIONS?