Like Topsy '

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Like Topsy .

• how CAUL became CEIRC
• the rise of the library consortium
• Diane Costello

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Overview

• Why form consortia?
• Australia
• CAUL/CEIRC
• Gaining consensus
• The trends
• Multi-national consortia
• Other consortial efforts

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Why form a Consortium?

• Reduce costs - Discount for volume
• Increase access - To all titles owned by the
  consortium to publishers list to aggregators
  packages
• Reduce work
• Information gathering
• Trial coordination
• Licence negotiation
• Price negotiation

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Principles

• Better price and/or conditions than possible as a
  single institution
• Entry level which allows the largest number to
  participate
• Advantages for larger institutions
• Information gatheringhttp//www.caul.edu.au/datas
  ets/offers.htm http//www.caul.edu.au/datasets/ip.
  htm
• Simplify administration

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and the Publishers?

• Single point for wide distribution of information
• Single point of contact for negotiations
• Single invoice
• but
• Maintain (or increase) bottom line

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Australia

• CAVAL - Victoria
• USLA - South Australia
• QULOC - Queensland
• WAGUL - Western Australia
• UNILINC - New South Wales
• ACTUAL - Australian Capital Territory
• CASL/NLA Consortia and Licensing Working Group -
  MoU March 2001

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CAUL

• 38 AVCC member libraries
• University/Chief/Principal Librarian
• voluntary, subscription-based
• 1928 - first meeting
• 1965 - Committee formed
• 1992 - Council named
• 1995 - full-time executive officer.

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CAUL Environment

• Publicly funded HE http//www.detya.gov.au/
  reducing .
• 620,000 FTE (including 63,000 HD)
• Library expenditure A390m (US 201m)
• A136m on information resources (US 70m)
• library staff average 108
• Exchange rate
• October 1996 - AUD 1.0 USD 0.8055
• April 3, 2001 - AUD 1.0 USD 0.4833
• May 9 - AUD 1.0 USD 0.5198

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CAUL Organisation

• President - Helen Hayes (elected 1998)
• Executive Committee (elected)
• CEIRC Committee (election/nomination)
• Office staff 2 FTE (5/95, 6/98, 4/01)
• Secretariat, Committee Support, Cooperative
  Activities (Statistics, NBS, Performance
  Indicators, CISC), Liaison/Representation,
  Current awareness, Web site, CEIRC program

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CEIRC (CAUL Electronic Information Resources
Committee)

• NPRF funds 2m 1993-1996 for datasets
• Trials of ISI Current Contents, Academic Press
  IDEAL, IAC Expanded Academic ASAP, etc
• Evolved into consortial purchasing
• Committee recommends policy to CAUL
• CAUL Office handles day-to-day
• Now includes CSIRO, CONZUL (14 total)
• CEIRC Levy

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CEIRC (2)

• Guidelines for external participants
• Guidelines for licences - no strict model
• Checklist for negotiationsbut
• No preferred pricing model
• No minimum participation
• No schedule of negotiations

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CAUL Office

• Instigation via member, publisher or office
• Distribution of information re product, licence,
  price trial via email list
• Negotiation/liaison re price conditions
• Maintenance of details on web site
  http//www.caul.edu.au/datasets/
• Participation list, IP addresses, contacts
• Invoicing payments

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Decision-Making

• Self-selected consortium vs National Site Licence
• Buying club
• Changing environment --gt Changing
  decision-making processes
• Each product assessed independently
• Licence conditions
• Overlap between products
• Choice of interfaces

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Decision-Making (2)

• Datasets Coordinator - coordinates communication
  decision by given date!
• Acquisitions?
• Discipline-based liaison personnel?
• Electronic information coordinator?
• Chief librarian?

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Cost-Sharing

• Determined by Publisher passed on to group eg
• Subscription history (current spend)
• Carnegie Classification
• Percentage discount by volume
• Institutions
• Databases
• Titles
• EFTSU / FTE - all or discipline-specific

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Cost-Sharing (2)

• Determined within Consortium eg
• Equal share
• FTE-based
• Usage-based
• Resources budget, or
• a combination of the above eg 50 equal share
  (entry level) 50 FTE-based
• or what it is worth to the institution eg NAAL
  (Alabama)

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Cost-Sharing (3)

• Gaining consensus
• Current Contents - 50 fixed 4 tiers based on
  FTE ( choice of interface)
• MathSciNet - Costs of current subscribers
  reducing with added subscribers
• ProQuest5000 - Minimum entry cost per institution
  Minimum total cost

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CAUL Agreements 1996-

• 32 agreements, 18 full-text, 4 factual databases,
  the rest bibliographic
• Half commenced in 2000 or later
• burgeoning of available electronic products
• increasing willingness of publishers to deal with
  consortia
• Billing handled centrally (15)
• local office or agent
• Average number of participants 20
• Highest number 40 (ProQuest5000)

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Issues

• Publishers
• Site definition (16 Oz single-campus univ)
• Bundling print with online
• Maintaining bottom line
• Premium for electronic and/or enhanced product eg
  WoS
• Access to purchased data archiving

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Issues (2)

• Members
• Variation in size / wealth / research emphasis /
  discipline base
• Cost-sharing parameters
• Competition
• Subsidy of less well-resourced institutions
• Relative gain, rather than the NAAL ideal
• Agreement on priorities

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Issues (3)

• Subscription Agents
• Publishers dealing directly
• Overlap with consortia
• Invoicing members
• Paying publisher
• Finding new roles
• Agent for consortia
• Collections management and support

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Some Approaches

• Tender for journal collection eg California State
  University
• Mega-consortium eg Solinet
• Managing Agent eg NESLI / Swets / Manchester
  Computing
• ICOLC
• Consortia Advisory Board (BHIL)
• VADL - usage-based multi-institution licence

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Pause ....

• Very similar deals being done by a wide variety
  of consortia
• National Site Licence - an ideal which requires
  either
• top-sliced or additional funding
• or
• internal agreement about what is wanted and how
  much the individual institutions are prepared to
  pay for it

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and progress

• Cheaper than list prices
• Access to more titles
• Shift in licence conditions eg ILL, course packs,
  etc
• Unbundling of print from electronic
• More trust --gt Simpler licences

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Cooperative Opportunities

• Shared ILMS eg Unilinc
• Joint and/or bulk purchasing/processing eg WAGUL
• e-TOC (MEADS)
• Reciprocal borrowing/auto document delivery
  (QULOC)
• Shared development eg JEDDS (Ariel), LIDDAS, ADT,
  AEVL, AgriGate, MetaWeb, ALEG

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International Opportunities

• ICOLC 4, 1998
• SoliNetplus
• New Zealand
• Fiji.