Current Issues in Motor-Fuel

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Current Issues in Motor-Fuel

• Barna Juhasz
• Director, Office of Highway Policy Information
• February 19, 2003

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Why are we here?

• Ensure that each State receives its share of
  Highway Trust Fund consistent with Title 23
  U.S.C.
• Ensure that each State is providing reliable,
  accurate motor-fuel data
• Recognize efforts to date to ensure quality
  motor-fuel data
• Get your input as to how we continue to make
  process improvements

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Getting Acquainted
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Getting Acquainted

• How many State representatives?
• State DOTs?
• Other State agencies?
• How many FHWA representatives?
• How many Division Office attendees?
• How many Resource Center attendees?
• Anyone else?

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Getting Acquainted

• How many work as planners?
• How many auditors?
• How many financial managers?
• How many analysts?
• How many managers?
• Anyone else?

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Motor Fuel Related Statistics

• 47
• 27
• 5
• 1
• 0

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Motor Fuel Related Statistics

• 47 States Using Smart Tool
• 27 Motor Fuel Reviews Initiated
• 5 States with Gasohol Issues
• 1 Error
• 0 Still the Expectation

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• Key Areas
• Discuss data quality concepts
• TEA-21 Effects
• Overview of the process as it existed in 1999
  as it exists today
• Recognize FHWA Motor-Fuel Reassessment
• GAO review of the motor-fuel attribution process
  and their recommendations

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Plain English on Data Quality Seven Deadly
Misconceptions

• Properties of Quality Information
• .quality in all characteristics .
  completeness, accuracy, timeliness, clarity of
  presentation
• . must consistently meet knowledge worker and
  end-customer expectations.

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Plain English on Data Quality Seven Deadly
Misconceptions

• .process of information quality improvement is
  one of continuous improvement of any and all
  processes to eliminate the causes of all
  defective data

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Office of Highway Policy Information (OHPI)
Interpretation

• Quality Information Requires Quality in Each Step
  of the Information Process
• From definition of data to be collected
• Through collection, reporting, processing
• Through assessment and analysis
• Through presentation and dissemination

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TEA-21
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Motor Fuel System Flow Chart(pre-2002)
Revenue Departments
State DOT
Reviews 551M/556
Hard Copy 551M/556
FHWA HQ
Apportionment Factors
Revisions Including Model Data
Apportionment Funds
Highway Statistics
Table Generation
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FHWA Motor-Fuel Reassessment

• Purpose
• Identify any changes needed to assure fair
  equitable treatment of all States
• Established outside working group
• State DOTs, DORs, FHWA DOs
• Identified weaknesses
• Methodology
• Processing

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FHWA Reassessment Findings
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Motor Fuel Smart System Flow Chart
Reviews 551M/556
State DOT
Revisions
Revenue Departments
Submit 551M/556
FHWA HQ
Apportionment Factors
Highway Statistics
Table Generation
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OHIP Quality Initiatives

• Involve State as partners
• Use State data to the maximum extent possible
• 100 electronic data submission
• Develop smart system including smart data
  submittal tool

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GAO Review
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GAO 1 Ensure independent verification of State
data
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GAO 2 Fully document attribution methodology

• Multi-level documentation strategy
• August 1998 TEA-21 and Estimates of Highway
  Trust Fund Receipts Attributable to States
• December 2000 Your States Share Attributing
  Federal Highway Revenues to Each State
• Spring 2001 Draft Abbreviated System
  Documentation
• September 2001 FHWA Form 551-M Input Tool
  Users Guide
• July 2002 Attribution and Apportionment of
  Federal Highway Tax Revenues

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OHIP Quality Initiatives

• Have adopted this concept for all our data
  series
• Moving forward in all data series
• Addressing each in turn as resources permit

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Workshop Charge

• Need your input to improve existing process
• Need to learn from you
• Jointly improve the process