You

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Youve Got (new) Mail !

• Microsoft 2003 Exchange E-mail for VUSD Teachers

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From the VUSD home page, click on For Staff, then
Web-Based (remote) e-mail system
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Select the New 2003 Mail System when the
security alert appears, click yes to proceed
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Log On with vusd\username and then password (same
as previously this has not changed) (Do
remember the vusd\ part) Use the defaults for the
other options
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The pane on the left displays all of the folders
in your mailbox account the folder contents can
be collapsed or expanded
Collapse or expand
Collapse or expand
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Symbols
Mail that has been opened Un-opened mail
Mail of high importance
Mail with an attachment
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eMail Toolbars
Compose new messages, contact lists,
appointments, etc.
Reply to a single sender, reply to all
recipients, forward to another recipient
Position reading pane, or turn it off
Check for new mail
Find Names in the Global Address Book
Organize your messages into folders
Delete messages
Search for a particular message by sender,
subject, etc
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Compose New Mail
Click on the New button for recipients who
are members of VUSD, name can be typed in the
To, Cc, or Bcc fields as - first
initial last name (ateacher) or - First
Name Last Name (Another Teacher) or - Last
Name, First Name (Teacher, Another)
For multiple recipients, separate names with
semi-colon and space ateacher gteacher For
recipients who are not members of VUSD, full
e-mail address must be usedgteacher_at_csuf.edu
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Compose New Mail, cont
When you are not sure of the recipients name or
alias, click on the To button
In the Find Names Dialogue box, type the first or
last name of the desired recipient and click the
Find button select the correct name from the
list that appears and click the To, Cc, or Bcc
button Find additional names, or Close and click
Send
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Compose New Mail, final
Indicate Subject of e-mail, compose body of
message, Format as desired, Send
Formatting Options
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Sort Mail
Double-click on the Heading to sort mail
byImportance Sender Subject
Date Recd File Size Flagged

or, click on the down-arrow next to the
Messages
button
Flag a message for follow-up action (i.e. a task
to complete) right-click on the flag icon to the
right of the message left-click to choose color
for flagging
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Search for Mail
Click on the search icon choose
search parameters in the dialogue box click Find
Now
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Add Attachments
Compose a new mail then click on either the
Attachment button or the Attachment icon
(paperclip) in the tool bar
Use the Browse button to navigate to the file(s)
you want to attach then click the Attach button
and Close
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Calendar Toolbars
Find names in Global address book
Search for appointment
Compose New Appointments, etc.
Delete
Check for new messages check for reminders
Print
Daily, Weekly, Monthly View
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Compose New Appointment
Click New button on Calendar Toolbar Complete
fields in the appointment dialogue box
Click Save and Close
Click on Recurrence button for regularly-recurring
appointments
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Contacts (single entry)
Create a new contact Complete information Save
and Close
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Create a new Distribution List (multiple names)
Name the List then type email addresses, or
select names from Global list using the Find
Names tool
Add each name to distribution list, then Save and
Close
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Delete e-mail

• Highlight e-mail, click
• or, highlight e-mail, press delete on keyboard
• or, highlight e-mail, click and drag to deleted
  items folder
• or, highlight e-mail, click organize icon,
  choose move to deleted items
• Choose multiple e-mails to delete depress Ctrl
  Key while selecting with mouse click
• Permanently Delete Right-click on Deleted Items
  folder, left-click on Empty Deleted Items

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Create Folders
Name new folder and OK
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Organize Mail
Select (highlight) the e-mail you want to
move/copy
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Add Signature, Choose Font for e-Mail
Select Options icon in bar on left under
messaging options, check automatically include
my signature and edit signature Save and
Close
Choose Font size and style for outgoing e-mail
messages
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Rules

• Select Rules icon in bar on left select New
  RuleComplete the information in the dialogue
  box
• Name the rule

• Set parameters (usually a word in the subject
  field, as in SPAM
• Determine action (as in Delete it)
• Save and Close

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Questions?
. . . or Contact your Tech Coach