Getting Started

1
Getting Started

• What Can Help To Make It Easier

2
Center Team

• Identify center accommodations team members
• Develop and identify each team members specific
  role to take advantage of their expertise
• Learn to delegate

3
Minimum Team Members

• Educational manager
• Vocational manager
• Counseling manager
• Health and wellness center manager
• Center mental health consultant

• Others as needed
• Career preparation period (CPP)
  counselors/instructors
• Vocational rehabilitation staff
• Facilities manager
• Food services manager
• Trainee employee assistance program (TEAP)
  specialist
• Center director

4
Folder Review Organizationand Preparation
5
Pre Entry

• Review folder for supporting documentation of
  accommodation request
• Request more documentation if needed
• Review documentation, it often has information on
  previous accommodation plans that will assist
  with planning accommodations needed in Job Corps

6
Types of Accommodations

• Determine type of accommodation being requested
  by applicant
• Physical
• Psychological
• Medical
• Educational

7
Pre Entry

• Develop packets for each applicant needing
  accommodation
• Keep a log of all contacts with applicant,
  admissions counselor, agencies, Job Accommodation
  Network (JAN), regional office and center staff
• Set up face-to-face meeting (phone call if
  applicant is not local) with applicant and your
  accommodation team
• Fill out reasonable accommodation request form
  during or after assessment
• Have applicant sign form (if minor,
  parent/guardian also signs) or, if it was a phone
  assessment send to applicant in self-addressed
  stamped envelope for easy return

8
Develop Standards

• Use expertise of center team members to develop
  common standards especially with learning
  disabilities cases
• One-to-one instruction
• Use of computer-based programs
• Calculators
• Decreased number of assignment/test questions
• Extended testing time, including TABE
• Use of headphones for attention deficit
  hyperactive disorder to reduce distractions
• Apply for accommodations early for GED or other
  competency-based testing

9
After Arrival on Center

• Ensure that accommodations are in place upon
  arrival. Involve team members to accomplish this
  (career preparation counselors/instructors/manager
  s).
• Distribute accommodations notification memo and
  reasonable accommodation request form to all
  staff involved with student during career
  preparation period. This may be food services,
  residential living, or any other department
  required to provide accommodations.

10
After Arrival on Center (continued)

• Copy all accommodation forms and the individual
  program plan (IPP), send to the educational and
  vocational managers and assigned counselor
• Distribute 45-day tracking form to the managers
  of each department responsible for accommodations

11
Compliance and Follow Up

• Use manager of each department to monitor staff
  compliance with plan
• Review accommodation status of students at
  monthly review meeting
• Evaluate accommodations for change if it does
  not work, change it
• Ask for help from agencies, regional office, etc.
• Place all accommodation records into students
  permanent record before separation
• Develop an audit system to check for compliance

12
Team Philosophy

• Remember no center directors disability designee
  can do this alone
• Form a cohesiveness among the team members and
  work as a team each center director needs to
  take a proactive role and assist the team,
  especially in difficult cases
• Avoid becoming overwhelmed or discouraged if it
  does not work at first
• Keep trying
• Seek other avenues and all resources
• Learn to delegate
• Ask for help