BVD Basics

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BVD Basics

• Instructions for Completing the Monthly Budget
  Verification Document

Revised 04/24/2009
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Budget Verification Document

• Better Known as the
• BVD
• What is it?
• Why is it used?

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M11111 999999999 Ali Muhammad Y
129 0 9101 Heavyweight Champ
021 100.00
3,466.68 3,466.68 01 C
010 9101 E 0901 0831 A
01 215070 0010
1510 100.00
21 .00
3,466.68 M22222 999999999 Labonte Bobby
Y 258 0 9074 Taxi Driver
021
100.00 6,300.00
6,300.00 01 C 010 9074 A
0901 0831 A 01 215070
0010
1510 100.00 21
00 6,300.00 M33333 999999999
Potter Harry N 229 0
9073 Wizard
021 100.00 21
15,054.50 15,054.51 01 C 010
9073 E 0901 0831 A 01
271150 5012
1110 80.00
21 .00 12,043.60
01 C 020 7100 E 0901 0831 A
02 132009
0170 1410
20.00 21 .00
3,010.91
The Budget Verification Document (BVD) is used to
authorize salary payments for Monthly paid
employees.
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BVDs are sorted and distributed by Pay Sequence

• The pay sequence is a three digit code used to
  group Adlocs (administrative locations) to a
  common departmental administrator.

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• Changes and Corrections

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M11111 999999999 Ali Muhammad Y
129 0 9101 Heavyweight Champ
021 100.00
3,466.68 3,466.68 01 C 010
9101 E 0901 0831 A 01
215070 0010
1510 100.00 21
.00 3,466.68 M22222
999999999 Labonte Bobby Y 258
0 9074 Taxi Driver
021 100.00
6,300.00 6,300.00 01 C 010
9074 A 0901 0831 A 01
215070 0010
1510 100.00 21
00 6,300.00 M33333
999999999 Potter Harry N
229 0 9073 Wizard
021 100.00 21
15,054.50 15,054.51 01 C 010
9073 E 0901 0831 A 01
271150 5012
1110 80.00 21
.00 12,043.60 01 C
020 7100 E 0901 0831 A
02 132009 0170
1410 20.00 21
.00 3,010.91
Please make changes and corrections in red ink
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WHITE OUT
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Please do not use whiteout on the BVD

• The elimination of whiteout marks helps to
  decrease the possibility of falsified employee
  payments.
• BVDs with visible whiteout marks will be sent
  back to the manager in charge of the account for
  approval.

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Other Changes

• Payments may be decreased by lining through the
  amount and writing in red the correct amount.
• Payments may be deleted by lining through the
  source and gross pay amounts.
• If the EPA has been routed and fully approved,
  payments may be increased by submitting a
  Supplemental Monthly BVD.

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• Approval and Delivery

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M11111 999999999 Ali Muhammad Y
129 0 9101 Heavyweight Champ
021 100.00
3,466.68 3,466.68 01 C 010
9101 E 0901 0831 A 01
215070 0010
1510 100.00 21
.00 3,466.68 M22222
999999999 Labonte Bobby Y 258
0 9074 Taxi Driver
021 100.00
6,300.00 6,300.00 01 C
010 9074 A 0901 0831 A
01 215070 0010
1510 100.00 21
.00 6,300.00 M33333
999999999 Potter Harry N 229
0 9073 Wizard
021 100.00 21
15,054.50 15,054.51 01 C 010
9073 E 0901 0831 A 01
271150 5012
1110 80.00 21
.00 12,043.60 01 C
020 7100 E 0901 0831 A
02 132009
0170 1410 20.00 21
.00 3,010.91
Each BVD must be certified by the Dean, Director,
Department Head or an authorized representative
with signature card authority on the account.
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• Signatures should be authorized and legible
• It is preferred that the authorized signer not be
  an employee on the BVD

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Payroll has established due dates in order to
allow enough time to process data.
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• BVDs are due at NOON on
• the appropriate day
• Due dates and other information are available at
  http//payroll.tamu.edu/calendar.asp

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BVDs can be delivered to the GSC Building, Suite
1201, sent via campus mail to MS 1261, or dropped
in the Payroll Services drop box on Agronomy Rd.
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• For more information, contact
• Payroll Services
• GSC Building, Suite 1201
• MS 1261
• [phone]
• payroll_at_tamu.edu
• Or visit http//payroll.tamu.edu/
• For a Tri-Fold BVD Instruction Brochure
• Click here