Illinois State Board of Education

1
Illinois State Board of Education

• ISBE Student Information System
• Project Update
• Connie Wise, ISBE
• Dennis Powell, ISBE
• Howard Hammel, IBM

2
Session Overview

• The Need for the ISBE SIS
• Phase 0 Phase 1 Accomplishments
• Phase 2 Activities
• ISBE SIS System Overview
• Project Roles Responsibilities
• Questions Answers

3
The Need for the ISBE SIS

• Reduce the Data Collection Burden on Illinois
  Public Schools and Districts
• Standardize Data Coding Structures Across Program
  Areas Using National Data Standards
• Provide High Quality Data to Drive More
  Enlightened Policy Decisions Resulting in
  Enhanced Educational Opportunities for All
  Children
• Respond to the Accountability Reporting
  Requirements of NCLB, IDEA, Carl Perkins, and
  Other Federal State Education Programs

4
Phase 0 Accomplishments

• Developed Project Charter
• Developed System Requirements
• Identified Project Risks
• Developed Mitigation Strategies

5
Phase 1 Accomplishments

• Signed Up Districts to Participate in Pilot
  Project
• Contacted Local Student Management System Vendors
• Enlisted the Help of Learning Technology Center
  Directors
• Developed the ISBE SIS
• Developed User Data Quality Training Programs
  for Districts
• Conducted Training for Pilot Districts
• Conducted Pilot Project to Process Demographic,
  Enrollment Program Participation Indicator Data
  Submitted by Pilot Districts
• Assigned Unique Student Identifiers to Students
  in Pilot Districts (85,000)

6
Phase 2 Activities

• Provide Statewide ISBE SIS Training (July-August
  2005)
• Process Demographic, Enrollment Program
  Participation Indicator Data Submitted by All
  Districts (August-September 2005)
• Assign Unique Student Identifiers to Students in
  Non-Pilot Districts (August-September 2005)
• Process Updated Student Information (October 2005
  May 2006)
• Conduct Pilot Project with Testing Vendors
  Pilot Districts to Exchange Assessment Data (Late
  Fall 2005)
• Exchange Assessment Data with Testing Vendors
  Participating Districts (Spring 2006)
• Process End-of-Year Data Submitted by Districts
  (May 2006)

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ISBE SIS OverviewSchool Administrator Overview
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ISBE SIS OverviewIWAS Login
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ISBE SIS OverviewIWAS Access Levels

• RCDT General User
• Search for Student Identifier On-Line
• Request Student Identifier Update Enrollment
  Records On-Line
• RCDT/ROE Administrator
• Search for Student Identifier On-Line
• Request Student Identifier Update Enrollment
  Records On-Line
• Upload Download Batch Files
• ISBE Administrator
• Search for Student Identifier On-Line
• Create Reports

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ISBE SIS OverviewIWAS System Listing
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ISBE SIS OverviewSIS Home Page
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ISBE SIS OverviewSIS Upload File Page
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ISBE SIS OverviewSIS Download File Page
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ISBE SIS OverviewRequest New Student Identifier
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ISBE SIS OverviewRequest New Student Identifier
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ISBE SIS OverviewRequest New Student Identifier
New Enrollment
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ISBE SIS OverviewRequest New Student Identifier
Additional Student Information
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ISBE SIS OverviewRequest New Student Identifier
Review
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ISBE SIS OverviewMandatory Data Elements for
Creating a Student Identifier

• Demographic Data
• Legal Last Name
• Legal First Name
• Legal Middle Name
• Date of Birth (mm/dd/yyyy)
• Gender Code
• Race/Ethnicity Code
• Enrollment Data
• RCDTS for Home School
• RCDTS for Serving Entity
• Enrollment Date at Serving Entity
• Enrollment Type Code at Serving Entity
• Entry/Grade Level at Serving Entity
• School Year for Serving Entity
• FTE at Serving Entity

• Program Participation Indicators
• Supplemental Education Services
• Homeless
• Limited English Proficient
• IEP
• IEP Accommodation
• 504 Accommodation
• Career/Technical Education
• Migrant
• Free Reduced Lunch/Low Income
• Century21 Indicator

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ISBE SIS OverviewSearch for Existing Student
Record
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ISBE SIS OverviewElements Used in Matching Logic

• Primary Search Elements
• Legal First Name
• Legal Last Name
• Date of Birth (mm/dd/yyyy)
• Gender Code
• Secondary Search Elements
• Legal Middle Name
• Birth Place Name
• Race/Ethnicity Code
• Native Language
• Mothers Maiden Name
• SOUNDEX Techniques Will Be Applied

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ISBE SIS OverviewSearch for Existing Student
Record
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ISBE SIS OverviewSearch for Existing Student
Record Student Demographics
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ISBE SIS OverviewSearch for Existing Student
Record Student Enrollment
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ISBE SIS OverviewSearch for Existing Student
Record Student Enrollment
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ISBE SIS OverviewSearch for Existing Student
Record Additional Information
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Roles ResponsibilitiesISBE

• Formulate Policy
• Provide Project Oversight
• Define Data Elements Coding Structures
• Define Standard Formats for Reporting ISBE SIS
  Data
• Test the ISBE SIS
• Conduct Pilot Projects
• Process ISBE SIS Data Submitted by Districts
• Assign Unique Student Identifiers
• Process Student Assessment Data Submitted by
  Testing Vendors
• Provide Tier 1 Help Desk Support

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Roles ResponsibilitiesIBM Team

• Provide Project Oversight
• Design, Develop, Test Implement the ISBE SIS
• Develop Standard Formats for Reporting ISBE SIS
  Data
• Conduct Pilot Projects
• Provide User Data Quality Training
• Provide Tier 2 Technical Help Desk Support

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Roles ResponsibilitiesDistricts

• Collect ISBE SIS Data from Schools
• Ensure the Quality of ISBE SIS Data Student
  Submitted to ISBE
• Submit ISBE SIS Data in Standard Formats in a
  Timely Manner
• If Feasible, Participate in the ISBE SIS
  Assessment Pilot Project

30
Roles ResponsibilitiesLocal Student
Administrative Package System Vendors

• Modify Local Student Administrative Packages to
  Store State-Assigned Student Identifiers
• Develop Programs to Extract ISBE SIS Data in
  Standard Reporting Formats Defined by ISBE
• Submit ISBE SIS Data in Standard Formats in a
  Timely Manner

31
General Questions Answers
32
Contact Information

• Connie Wise
• 217.782.3950
• cwise_at_isbe.net
• Dennis Powell
• 217.558.3652
• dpowell_at_isbe.net
• Howard Hammel
• 217.782.3950
• hhammel_at_isbe.net

• Terry Chamberlain
• 217.558.3636
• tchamber_at_isbe.net
• John Shake
• 217.558.3658
• jshakel_at_isbe.net
• Help Desk
• 217.558.3600
• helpdesk_at_isbe.net