ABIINFORM Academic Research Library

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Digital Commons
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Agenda

• Definition What is an Institutional Repository?
• Background Benefits to the researcher
• ProQuests Institutional Repository Offering
  Digital Commons
• Digital Commons features / How Digital Commons
  works
• Digital Commons demonstration
• Implementing Digital Commons on campus
• Growing Digital Commons
• Digital Common subscription options
• Digital Commons and D-Space

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Institutional Repository Overview
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Institutional Repositories

• Institutional Repositories (IR) Digital
  collections that preserve and provide access to
  the intellectual output of an institution.
• Raym Crow The case for institutional
  repositories a SPARC position paper. 2002.
• IRs might contain
• Pre-prints (pre-refereed papers)
• Post-prints (post-refereed papers)
• Non-static resources (e.g., sound and video
  files)
• Conference papers
• Book chapters
• Reports
• Journals
• Presentations
• Etc.

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Purpose of IRs

• Institutional Repositories serve three
  constituencies
• The university
• The university researcher
• The research community

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The University

• Facilitates information liberation - an ability
  to offer rich content that has historically been
  hard to share
• Can manage and showcase institutional information
  assets (articles, working papers, etc.) under one
  site
• Facilitates world wide readership leading to an
  increase in the profile and prestige of the
  institution
• Can stake or further a leadership claim in a
  specific subject area
• Demonstrates to funding bodies (e.g. institutes
  and centres) the breadth and depth of output from
  a university
• Institution viewed as forward thinking and
  contributing toward publishing paradigm shift

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The University Researcher

• Enjoys wide dissemination of content
• Papers are more visible
• Paper are cited more
• Facilitates rapid dissemination of content
• Creates ease of access for peer group
• Produces a community of faculty actively engaged
  with a worldwide audience of fellow researchers

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The Research Community

• Frees up the communication process through the
  ability to view material that was previously
  unavailable or difficult to find.
• Improves access to content for individuals who
  may not have had access
• Is able to speed innovation due to free
  information sharing

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The Digital Commons Resource Overview
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Digital Commons _at_ (Name of Institution)

• Digital Commons is ProQuests Institutional
  Repository offering, powered by bepress
• Digital Commons conveys a central meeting place
  at a University
• It is broadly defined to allow an institution to
  customize its IR offering

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Universities and Digital Commons

• With Digital Commons, institutions have
• A ready made, customizable set of tools that
  allows a university to publish its own material
  for a world-wide audience
• Immediately available avoids potential of
  costly internal development
• Can be used by any / all departments
• Specific content to be placed in repository will
  be determined by each institution
• Priced to fit universitys budget

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Digital Commons Feature Set (1)

• Acceptance of a wide variety of publication types
  (e.g., articles, preprints, monographs, reports)
• Automatic conversion of documents to PDF
• Ability to publish previously digitized content
• ProQuest does not manufacture content, but will
  assist with identifying preferred vendors
• Ability to publish non-static resources such as
  sound and video files, data sets, and executables
• Peer-review module
• Full-text searching

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Digital Commons Feature Set (2)

• Personalized email notification of newly
  published content
• Saved Searches
• Browsing by date or author
• Access/subscription control
• Customized controlled-vocabulary picklists for
  data entry
• Branded publication sites for participating
  research units
• Customized document cover pages and headers /
  footers
• Generate bibliographies via export to EndNote
• Flexible document hierarchy

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Digital Commons Feature Set (3)

• Automated email interface between author and
  publication administrator
• Usage statistics at the publication and paper
  level
• Monthly readership statistics emailed to authors
• Push email capabilities
• OAI compliant documents can be immediately
  found in Google and other web search engines
• Data exporting as XML
• Data transfer to third party indexing services
• Ability to publish HTML
• Ongoing development and support based on customer
  feedback

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Digital Commons Benefits

• Increased visibility of research
• OAI and the Google-ing of research
• Increased profile for department
• Usage statistics
• Software that is easy to use and saves time and
  resources
• No need to rely on local IT or technology
• Institution can focus on outreach to departments
  and faculty, rather than on technology /
  development

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Digital Commons How It Works

• Paper is uploaded by author or administrator (all
  hosting is done by ProQuest/bepress)
• Paper is converted to PDF, if necessary
• Paper is approved by administrator, or sent back
  for edits
• One-click publishing upon approval
• Associated files (sound, video, data sets,
  executables) may be published and archived with
  the paper

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Digital Commons How It Works (2)

• Repository and research unit pages are
  immediately updated
• Paper may be discovered immediately through
  unique paths (e.g., centers publication site and
  repository search page)
• Interested parties received tailored notification

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Digital Commons and Dissertations

• Dissertations can be integrated into Digital
  Commons site
• Citations and 24 page previews will be
  permanently available in Digital Commons
• Full Text will be free on campus, purchase
  outside of campus (i.e. Current Research _at_ model)
• ProQuest has a new service to archive and present
  retrospective theses and dissertations Digital
  Archiving and Access Program

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Implementing Digital Commons

• Initial implementation of Digital Commons is
  straightforward
• Account set up can be completed in a few hours
  (logos and names of departments need to be
  provided, etc.)
• University will identify 2 contacts who will be
  liaison with ProQuest
• Universities need to identify material that will
  initially populate Digital Commons Site
• What departments / units will be the first to be
  on board?
• What content will initially be included?

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Growing Digital Commons

• ProQuest will provide the University with the
  tools to expand your Digital Commons site
  quickly
• Full technical support
• Training session included with subscription.
  Session will be a train the administrator so
  that others on campus can be brought on board
• ProQuest / bepress will share adoption / roll out
  experiences from other accounts

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Digital Commons A Demonstration Site
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Digital Commons

• The Berkeley Electronic Press technology has been
  implemented at a number of sites including
• California Digital Library (http//repositories.cd
  lib.org/escholarship/)
• Florida State University
• (http//dscholarship.lib.fsu.edu/)
• New England Law Library Repository, including
  University of Connecticut, Cornell and Yale
  (http//lsr.nellco.org/)

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Digital Commons Subscription Options
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Subscription Options

• Option 1 Flat Fee
• An annual license for access to the system that
  allows unlimited posting / uploads
• Dissertations/theses publishing would continue to
  be paid for by author under traditional model.
• Annual subscription
• Campuses with a doctoral program and a FTE
  greater than 7,500 are 34,500
• Campuses with a graduate program and a FTE
  greater than 5,000 are 25,875
• Undergraduate only campuses or a FTE less than
  2,500 are 19,900

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Subscription Options

• Option 2 Variable Fee
• Institution pays an annual subscription fee for
  access to the system, plus a fee per series and
  a fee for each paper that is deposited.
• Series Fee 750 (Annual Charge)
• Paper Fee 10 (One Time Charge)
• Annual Subscription
• Campuses with a doctoral program and a FTE
  greater than 7,500 are 23,000
• Campuses with a graduate program and a FTE
  greater than 5,000 are 17,250
• Undergraduate only campuses or a FTE less than
  2,500 are 13,800

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Subscription Options

• Option 3 Pilot Project
• For institutions that are interested in
  experimenting with an IR at their institution
• Up to 250 papers can be loaded
• Fee
• Campuses with a doctoral program and a FTE
  greater than 7,500 are 12,500
• Campuses with a graduate program and a FTE
  greater than 5,000 are 9,375
• Undergraduate only campuses or a FTE less than
  2,500 are 7,500

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Digital Commons and D-Space
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Digital Commons and D-Space

• Many universities have asked how the features of
  Digital Commons compares to D-Space
• The following slides give a comparison..

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D-Space Vs. Digital Commons (1)
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D-Space Vs. Digital Commons (2)
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D-Space Vs. Digital Commons (3)
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D-Space Vs. Digital Commons (4)

• Costs
• MIT with one campus and 9,500 faculty and staff
  spends more to implement its IR than the entire
  University of California system spends with
  bepress, with 9 campuses and over 160,000 faculty
  and staff
• Staff
• D-Space recommends the hire or reallocation of
  two staff to manage and run the system. These
  staff are
• D-Space User Support Manager
• D-Space System Manager
• Costs for additional/reallocated staff are 95K -
  150K in addition to costs for hardware and
  software

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Digital Commons Overview

• Digital Commons provides
• A customizable, OAI compliant set of tools that
  allows a university to make accessible material
  for a world-wide audience
• Immediately available avoids potential of
  costly internal development
• Can be used by any / all departments
• Specific content to be placed in repository will
  be determined by each institution
• Priced to fit universitys budget