Advance Software Use

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Advance Software Use
Idaho State Department of Education
Attendance and EnrollmentTraining
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How to Get More Out of the Software

• Simplify the data entry
• Analyze your attendance data
• Calculate units
• Look at other reports

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Installing Software at Each Building

• You can put the software on as many computers as
  you wish

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Importing a Buildings Data

• Every buildings files will be named the same
• Warning! Ethnicity/Gender report will not import
  into the system, you must manually enter it.

5
Installing on a Network

• Keep paths and folder names short and simple

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Changing printers

• Set Default Printer before opening the software
• Print drivers for some network printers will not
  work with Foxpro applications.

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Re-indexing the Tables

• Re-indexing the tables will clear up record
  problems.

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Running the Unit Calculations

• It will be only a preliminary number
• Must put in a 1 for first period to be correct

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Entering in Pre-School FTE

• Pre-school is based on the Special Education
  December 1 Child Count

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Protected Units

• An estimate of what the next years protected
  units
• Will not have any calculation for summer
  alternative school

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What If

• Create a second copy of the program
• Open second copy from the folder

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Best 28 Week Report

• Shows district wide what where the best 28 weeks
  of attendance for the year

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Best 28 Weeks

• Show district totals by grade groupings

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Comparing ADA to Enrollment

• Can be run at any time
• If output is to DBF file you must select a folder
  to send it to

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Full Term ADA Report

• Can print and be send to a DBF file
• Can be lined up with the enrollment DBF file

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Importing Data Files into Access

• The files are a dBASE5 format

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Looking at the files in Access

• Each record is a single line
• Are arranged by grade groupings and periods

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Try It!

• Play with a second copy
• Explore the possibilities
• If you have questions
• Contact us by email at GDBerg_at_sde.idaho.gov
• Or call 208-332-6840