Banner Accounts

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Banner Accounts

• not such a mystery after all.

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Types of Accounts

• State (fund codes start with 1)
• ICR (fund codes start with 2)
• Self-supporting (fund codes start with 3)
• Grants (fund codes start with 4 or 5)
• Gift (fund codes start with 6)

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C-FOP What the heck does this mean?

• C Chart (what campus?)
• F Fund (type of account)
• O Organization (what department?)
• P Program (purpose/title)

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(No Transcript)
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Types of Account Statements

• Summary Operating Ledger Statement
• Detail Operating Ledger Statement
• Operating Ledger Transaction Statement

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Other Account Statements (more discussion later)

• Detail General Ledger Statement (for
  self-supporting accounts only)
• Detail Operating Ledger Statement -Inception to
  Date (grant accounts only)

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Summary Operating Ledger Transaction Statement

• Down and dirty balance information for budgets
  and expenditures

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Notice the descriptions are very general
Monthly total notice this total matches the
total on the transaction statement
Total Budget
Account balance
Salary obligation
Total spent since July 1st
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Detail Operating Ledger Statement

• Provides the same information as the summary, but
  includes more detail

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Notice there is more detail on expenses but the
totals information is the same.
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Operating Ledger Transaction Statement

• Provides details on monthly expenditures
• Provides details on additions and subtractions to
  budget

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Payroll transaction
P-card transactions
Reimbursement Voucher
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You can help the Business Office help you

• Provide the C-FOP information or bring your
  account statement with you when you have
  questions.
• If questioning a particular expense, provide the
  document number from the transaction statement.

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Questions?

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Self-supporting Accounts

• Incoming revenue/outgoing expenses
• Conference registration
• Specific programs (i.e. journals, services)

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Detail General Ledger Statement

• Gives total on all activity from inception rather
  than just fiscal year activity
• Monthly total
• Cash balance

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Previous month ending balance
Current month change (total expenses)
Current month ending balance
Previous year ending balance
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Grants

• Support from sponsor who gets something specific
  in return (i.e. research project, teaching
  outside UIUC)
• Beginning and end dates
• Expenses should be spent as original budget was
  set up or a request to rebudget will be necessary
  before spending

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Detail Operating Ledger Statement Inception to
Date

• Budget information from inception to current
  month
• Expenses recorded from inception to current month
• Totals are from the beginning date of the grant
  rather than fiscal year activity

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Beginning and end dates
Project title
Expenses since beginning of project
Current working budget
Balance as of end of month
Expenses since July 1st
Current month expenses
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Questions?