DATAD AND INSTITUTIONAL REPOSITORY AT UDSM

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DATAD AND INSTITUTIONAL REPOSITORY AT UDSM

• A paper to be presented at DATAD International
  Advocacy Seminar on Institutional Repositories
• 16th -18th March 2009, Accra, Ghana
• By Collin Kimaryo

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DATAD Highlight on progress

• Integration of DATAD activities
• DATAD activities have been integrated into the
  UDSM library routines.
• Three staff are directly carrying out the DATAD
  activities as part of their day-to-day duties in
  the library.
• Two staff are dealing with scanning and data
  entry activities and one is responsible for
  quality control and co-ordination.
• Technical support is obtained from library ICT
  section.

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DATAD Highlight on progress

• Training
• One staff, Ms Hetty Gideon, attended technical
  training (DATAD- ToT) workshop on May 14-15, 2008
  in Addis Ababa, Ethiopia.
• Focus of the training was on how to use and
  manage EndNote program.
• EndNote cd and user manual were given to member
  institution during the training

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DATAD Highlight on progress

• EndNote software
• EndNote software was installed on May 2008 to
  replace Procite.
• So far we have managed to submit 229 abstracts to
  DATAD using EndNote.
• Policy issue
• UDSM Intellectual Property Policy (1st edition)
  is in place. (Launched in Jan 7, 2009)

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INSTITUTIONAL REPOSITORIES AT UDSM

• Three main initiatives
• University Research Repository (URERE)
• UDSM Library Institutional Repository
• Digitization of the East Africana Rare and
  Archival collection

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University Research Repository (URERE)

• Launched in January 7, 2009.
• Designed, hosted and managed by University
  Computing Center (UCC) for UDSM Directorate of
  Research and Publication.
• Use EasyDoc software, which is a web-based
  document management program, written in PHP and
  use MySQL.
• It features file expiration, departmental access
  control, file moderation, fine grained user
  access control, email notification and search
  functions.

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University Research Repository (URERE)

• Individuals can directly upload/ submit their
  articles to URERE.
• The basic question here is moderation, i.e. there
  is no clear moderation mechanism.
• User can access URERE via UDSM website.
• To access it one need to register online by
  creating user name and password.

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University Research Repository (URERE)

• URERE provide full-text access to
• Administrative documents i.e. UDSM plans,
  policies, reports, speeches etc.
• Research reports and articles

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UDSM Library IR

• This IR is in its initial stage of
  implementation.
• Collaboration effort UDSM Library and INASP
• Received small grant from INASP ( 10,000/-) to
  cover needs assessment, stakeholders workshop
  and technical support activities.
• Now preparing needs assessment report

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UDSM Library IR

• It will use DSpace software (Configuration
  activities on going)
• It will be hosted at UDSM Library server
• It will be integrated into the library website
  (on going)
• Materials to be included and approach in terms of
  submission, moderation, access and use will be
  determined through needs assessment and
  stakeholders workshop.

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The digitization of the East Africana Rare and
Archival Research Collection

• This is a sub-component of a larger on-going
  project known as The Revitalization of the UDSM
  Library to Support Research, Teaching and
  Learning Processes.
• It is a two years project (2008-2010) with a
  total sum of 350,000/- funded by NORAD.

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EAF Digitization

• Funding
• EAF digitization component funding will be about
  65,000/-
• Goal
• The EAF digitization is intended to enhance
  access and improve preservation.
• Implementation
• The implementation of this component is scheduled
  to begin in June 2009.

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EAF Digitization activities

• Selection of texts and possibly audio materials
  from the existing archives for the digitization
  project
• Acquisition of digitization equipment
• Setting up a Digital Scanning Unit
• Training UDSM Library staff in digital text
  scanning and archiving (on-site)
• Scanning and digitization of documents

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EAF Digitization expected output

• Trained UDSM library staff with skills in digital
  text scanning and archiving who will ensure the
  sustainability of digitization work in the
  Library
• A searchable electronic/digital archive of
  primary and secondary resources on Tanzania and
  East Africa in place
• A fully fledged website with an archive of files
  on the Internet on the Server of the UDSM
  Library.

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EAF Materials to be digitized

• Local newspapers (dating back from 1914-)
• Hans Corry papers (about 450 items)
• Colonial records
• Maps (including old Germany colonial maps)
• Research reports
• Thesis and dissertations

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EAF Materials

• Out of print books and pamphlets
• Selections from the Fosbroke Archive
• Swahili /Arabic manuscripts, including selections
  from the private papers of Shaaban Robert and
  other renowned Tanzanian poets and writers
• Out-of-print books, pamphlets and other ephemera,
  newspapers, Swahili writings in Arabic script
  from the 19th century or earlier, etc.

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The end

• Thank you for listening!