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EFCA European Federation of Engineering Consultancy Associations

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EFCA Secretary General. The World Bank, Washington D.C. ... Establishment of a central help desk in Brussels. Improve training in Delegation. 13 ... – PowerPoint PPT presentation

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Title: EFCA European Federation of Engineering Consultancy Associations


1
EFCAEuropean Federation of Engineering
Consultancy Associations
  • BIMILACI 2005
  • Jan Van der Putten
  • EFCA Secretary General
  • The World Bank, Washington D.C.
  • Room I 1-200 (I Building), 1850 I Street, N.W.
  • 7 April 2005

2
EFCA on Quality Outcomes in the EU
  • Former and present European Commission policies
  • Elements of a quality debate

3
Former and Present European Commission policies
  • Reform of EC external assistance
    managementessential element deconcentration
  • Commission 1999 2004 putting rules in place
    and horizontal approach
  • Commission 2004 2009 focus on output and
    quality

4
Elements of a quality debate
  • Dissemination of information to tenderers
  • Evaluation criteria too much CV-based
  • Adequate project budgets
  • Same rules for all?
  • Validity of references
  • Definition of conflict of interest

5
Dissemination of information to tenderers (1)
  • Problem description
  • EC prohibits contacts between tenderers and
    contracting authorities and Delegations.
  • Consequently
  • Consultants locally present are favoured
  • Quality of proposals decline

6
Dissemination of information to tenderers (2)
  • EFCA recommendation
  • (Optional) Site visits and clarification meetings
    (should be the rule for short-listed firms)
  • All documents available should be at the disposal
    at such clarification meetings
  • Minutes of clarification meetings should be sent
    to all tenderers

7
Evaluation criteria too much CV-based (1)
  • Problem description
  • EC requires a minimum of 5 years experience
  • Consequently
  • Unbalanced age and experience structure in
    consulting firms
  • In the long run shortage of knowledge and skills

8
Evaluation criteria too much CV-based (2)
  • EFCA recommendation
  • Additional budgets for young professionals to
    cover costs on specific projects

9
Adequate project budgets (1)
  • Problem description
  • Project budgets are sometimes too tight
  • Consequently
  • Firms cannot commit a majority of permanent
    staff, including junior staff
  • Therefore, company development and experience is
    hampered

10
Adequate project budgets (2)
  • EFCA recommendation
  • Project budgets should be drawn up to allow
    deployment of a majority of permanent staff

11
Same rules for all? (1)
  • Problem description
  • Following deconcentration, differences in
    interpretation of rules by Delegations
  • Consequently
  • 120 interpretation centres instead of
    implementation centres
  • Documents in various languages are not identical
  • At their discretion Delegations add specific
    administrative requirements to tender/award
    process

12
Same rules for all? (2)
  • EFCA recommendations
  • Establishment of clear and simple rules and
    guidelines
  • Establishment of a central help desk in Brussels
  • Improve training in Delegation

13
Validity of references (1)
  • Problem description
  • In most cases selection criteria specify that
    firms must have references in the last 3 years
  • Consequently
  • Many SMEs are excluded from tendering
  • Therefore, the potential of capable/qualified
    companies is limited

14
Validity of references (2)
  • EFCA recommendation
  • Validity of references should be extended to 5
    years for engineering consultancy firms

15
Definition of conflict of interest (1)
  • Problem description
  • Firms excluded from subsequent project phases
    based on involvement in earlier stages (except
    for ToR)
  • Consequently
  • Disruptive for project itself
  • Multiple selection procedures are expensive and
    time-consuming for both contracting authority and
    consultants

16
Definition of conflict of interest (2)
  • EFCA recommendation
  • Make all preliminary investigation documents
    available to all participants
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