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OCLC FirstSearch service Usage Statistics

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OCLC FirstSearch service. Usage Statistics. Sonya Oliver, OCLC. PALINET'S OCLC USERS CONFERENCE ... Databases searched/number of searches per database. Number ... – PowerPoint PPT presentation

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Title: OCLC FirstSearch service Usage Statistics


1
OCLC FirstSearch serviceUsage Statistics
  • Sonya Oliver, OCLC
  • PALINETS OCLC USERS CONFERENCE
  • 2001 May 7-8

2
  • THANK YOU to Shaaron Warne
  • for her help with preparations for this session.

3
Todays Agenda
  • Content and organization of OCLC FirstSearch
    Usage Statistics
  • What is included
  • How is data organized
  • Recent enhancements
  • Uses for statistics
  • Your questions

4
OCLC FirstSearch Usage Statistics
  • Use reports to find
  • Total searches
  • Databases searched/number of searches per
    database
  • Number of online full text documents retrieved
  • Including Electronic Collections Online
    journal-level use
  • Total number of sessions
  • Total number of authorizations used
  • Simultaneous user information
  • Session turnaways

5
OCLC FirstSearch Usage Statistics
  • Use reports to help make decisions about
  • Block (per search) vs. subscription purchases
  • Full text access
  • Electronic Collections Online journal
    subscriptions
  • Bibliographic instruction
  • Marketing FirstSearch to users
  • Appropriate simultaneous user levels

6
OCLC FirstSearch Usage Statistics
  • Statistics reflect status of institution,
    subgroup and consortium authorizations
  • Updated monthly
  • Usage data also in OCLC FirstSearch service
    administrative module (http//firstsearch.oclc.org
    /admin)
  • Number of per-search searches remaining in an
    account
  • Expiration dates of accounts

7
Statistics Logon Screen
8
Statistics Logon
  • URL http//www.stats.oclc.org
  • Logon with FirstSearch authorization number and
    administrative password

9
Select Authorization/Reporting Period
10
Select Reporting Period
11
Reporting Period
  • Usage statistics site includes most recent 25
    months of activity
  • Data reported following the end of each month
  • Electronic Collections Online journal-level
    detail generally online by third day of month
  • FirstSearch data generally online by tenth day of
    month

12
Authorization Selection
Consortium Code
Account type
13
Authorization Selection
Linked authorizations
14
Select Type of Report
Subgroup, Institution, Authorization
15
Select Type of Report
  • Reports reflect account setup (consortium,
    individual institution, subgroup)
  • Subgroup report Displays if library belongs to a
    subgroup
  • Institution level report Data about an
    institutions activity
  • If multiple authorizations, separate institution
    level report for
  • Subscription or hybrid accounts that are
    individual accounts
  • Block accounts that are individual accounts
  • Subscription or hybrid accounts that are part of
    a consortium
  • Authorization report(s) Activity for a single
    authorization
  • Display only when more than one authorization in
    use

16
Institution Report Selection
17
Institution Overview Institution Block (per
search) Account
18
Institution Overview for block (per search)
account
  • Authorizations How many were used
  • Sessions Number of sessions begun
  • Searches Total searches executed
  • Documents Ordered Number of full-text documents
    (each costs 5 searches)

19
Institution Overview for block (per search)
account
  • Average simultaneous users
  • Number of users of FirstSearch at one time
  • Maximum simultaneous users
  • The highest number of FirstSearch users at one
    time

20
Searches Used Institution Block (per search)
Account
Search count and
21
Searches Used Block (Per Search) Account
  • Database All databases searched during a
    reporting period
  • Databases with no activity are not included in
    display
  • Searches Percentage of total monthly searches
    that activity in this database represents
  • Search History Current month plus previous 6
    months

22
Institution Overview Subscription Account
Actual Capacity
Port Level
23
Institution Simultaneous Usage (Subscription)
Report
24
Institution Simultaneous Usage (Subscription)
Report
  • Includes data for reporting period (month)
  • Logons Number of times database was accessed
  • Searches Total searches in database for month
  • Searches of total monthly searches
  • User limit Simultaneous user limit for database

25
Institution Simultaneous Usage (Subscription)
Report
  • Avg Ports Average number of ports in use
  • Max Ports Maximum port level at one time during
    month
  • Turnaways Number of times users attempted a
    database logon and could not obtain access
  • Turnaways of total turnaways

26
Institution OverviewSubscription/Hybrid Account
27
Institution OverviewSubscription/Hybrid Account
  • Authorizations Number of authorizations used
  • Sessions Number of sessions begun
  • Session Turnaways Number of times users could
    not log on because all ports were full
  • Session Turnaways of total session logon
    attempts that resulted in turnaways
  • Searches Number of total searches
  • Documents Ordered Total number of full-text
    documents ordered

28
Institution OverviewSubscription/Hybrid Account
  • Port Limit Number of available ports for the
    account
  • Hybrid (subscription block) will be unlimited
  • Avg Ports Average number of ports in use
  • Max Ports Highest number of ports in use at a
    single time
  • Port Capacity (1 25, etc.) of total port
    capacity in use
  • Will always be 0 25 for unlimited accounts

29
Institution Searches Used Subscription/Hybrid
Activity
30
Institution Searches UsedSubscription/Hybrid
Activity
  • Alphabetical list by database name
  • Indicates Billing Method (Block or
    Subscription)
  • Indicates of total monthly searching activity
    that each databases searching represents
  • Includes data for reporting month plus the
    previous 6 months

31
Full Text Report Subscription/Hybrid Account
6531 documents used
32
Full Text Report
  • Reporting period one month of activity
  • Full Text Database Source of full text
    article(s)
  • Documents Ordered Number of documents viewed
  • On a per-search account, multiply number by 5 to
    determine number of searches used
  • Linked full text statistics display next to
    source database (ABI/INFORM, Periodical
    Abstracts, Wilson Select/Plus)

33
Electronic Collections Online Overview Report
34
Electronic Collections Online Overview Report
  • Subscription Journals Number of journal
    subscriptions
  • Total Full Text Displays
  • Total Abstract Displays
  • Subscription Full Text Displays Number of
    displays from subscription journals
  • Per Article Purchase Full Text Displays Number
    of displays from non-subscription journals

35
Electronic Collections Online Overview Report
  • Full Text Displays from ECO DB
  • Number of articles displayed from the Electronic
    Collections Online bibliographic database
  • Full Text Displays from Other DBs
  • Number of articles displayed through links to
    citations in other databases
  • Full Text Displays From Other Services
  • Number of articles displayed through links to
    citations in other services such as Cambridge
    Scientific Abstracts

36
Electronic Collections Online Journal-Level
Details
37
Electronic Collections Online Journal-Level
Details
  • ISSN and Journal title
  • Total Full Text Displays
  • Total Abstract Displays
  • Full Text by Purchase Method
  • Subscription
  • Per Article
  • Full Text Displays from
  • ECO DB
  • Other DBs
  • Other Services

38
  • Other Report Types
  • Authorization
  • Consortium

39
Authorization-Level Reports
Authorization Report
40
Authorization-Level Reports
  • For libraries with two or more authorizations
    that have activity during reporting period in
    following categories
  • Subscription or hybrid accounts that are
    individual accounts
  • Block accounts that are individual accounts
  • Subscription or hybrid accounts that are part of
    a consortium account
  • Block accounts that are part of a consortium
    account
  • If only one authorization used during reporting
    period, then only institution-level report
    provided

41
Authorization Report Individual Block Account
Activity on Single Authorization
42
Consortium Reports
Consortium Totals Individual Institution Reports
43
Consortium Report Types
44
Consortium Reports
  • Total consortium activity
  • Searches Used
  • Simultaneous Usage
  • Full Text
  • Reports by library type (academic, academic
    research, theological, etc.)
  • Electronic Collections Online
  • Access to individual consortium member activity

45
Consortium Overview
46
Consortium Overview Searches Used
47
More Consortium Report Types
48
Consortium Overview of Electronic Collections
Online Use
49
Consortium-Level Journal Details
50
Access to Individual Consortium Member Reports
51
Authorization-Level Access to Consortium Member
Data
Individual and Authorization-Level Reports
52
Authorization-Level Overview Consortium Member
53
Authorization-Level Searches Used Consortium
Member
54
Consortium Member Electronic Journal Detail
Authorization-level Report of Consortium Member
55
Online Help and Comments
56
Questions? sonya_oliver_at_oclc.org
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