Title: OCLC FirstSearch service Usage Statistics
1OCLC FirstSearch serviceUsage Statistics
- Sonya Oliver, OCLC
- PALINETS OCLC USERS CONFERENCE
- 2001 May 7-8
2- THANK YOU to Shaaron Warne
- for her help with preparations for this session.
3Todays Agenda
- Content and organization of OCLC FirstSearch
Usage Statistics - What is included
- How is data organized
- Recent enhancements
- Uses for statistics
- Your questions
4OCLC FirstSearch Usage Statistics
- Use reports to find
- Total searches
- Databases searched/number of searches per
database - Number of online full text documents retrieved
- Including Electronic Collections Online
journal-level use - Total number of sessions
- Total number of authorizations used
- Simultaneous user information
- Session turnaways
5OCLC FirstSearch Usage Statistics
- Use reports to help make decisions about
- Block (per search) vs. subscription purchases
- Full text access
- Electronic Collections Online journal
subscriptions - Bibliographic instruction
- Marketing FirstSearch to users
- Appropriate simultaneous user levels
6OCLC FirstSearch Usage Statistics
- Statistics reflect status of institution,
subgroup and consortium authorizations - Updated monthly
- Usage data also in OCLC FirstSearch service
administrative module (http//firstsearch.oclc.org
/admin) - Number of per-search searches remaining in an
account - Expiration dates of accounts
7Statistics Logon Screen
8Statistics Logon
- URL http//www.stats.oclc.org
- Logon with FirstSearch authorization number and
administrative password
9Select Authorization/Reporting Period
10Select Reporting Period
11Reporting Period
- Usage statistics site includes most recent 25
months of activity - Data reported following the end of each month
- Electronic Collections Online journal-level
detail generally online by third day of month - FirstSearch data generally online by tenth day of
month
12Authorization Selection
Consortium Code
Account type
13Authorization Selection
Linked authorizations
14Select Type of Report
Subgroup, Institution, Authorization
15Select Type of Report
- Reports reflect account setup (consortium,
individual institution, subgroup) - Subgroup report Displays if library belongs to a
subgroup - Institution level report Data about an
institutions activity - If multiple authorizations, separate institution
level report for - Subscription or hybrid accounts that are
individual accounts - Block accounts that are individual accounts
- Subscription or hybrid accounts that are part of
a consortium - Authorization report(s) Activity for a single
authorization - Display only when more than one authorization in
use
16Institution Report Selection
17Institution Overview Institution Block (per
search) Account
18Institution Overview for block (per search)
account
- Authorizations How many were used
- Sessions Number of sessions begun
- Searches Total searches executed
- Documents Ordered Number of full-text documents
(each costs 5 searches)
19Institution Overview for block (per search)
account
- Average simultaneous users
- Number of users of FirstSearch at one time
- Maximum simultaneous users
- The highest number of FirstSearch users at one
time
20Searches Used Institution Block (per search)
Account
Search count and
21Searches Used Block (Per Search) Account
- Database All databases searched during a
reporting period - Databases with no activity are not included in
display - Searches Percentage of total monthly searches
that activity in this database represents - Search History Current month plus previous 6
months
22Institution Overview Subscription Account
Actual Capacity
Port Level
23Institution Simultaneous Usage (Subscription)
Report
24Institution Simultaneous Usage (Subscription)
Report
- Includes data for reporting period (month)
- Logons Number of times database was accessed
- Searches Total searches in database for month
- Searches of total monthly searches
- User limit Simultaneous user limit for database
25Institution Simultaneous Usage (Subscription)
Report
- Avg Ports Average number of ports in use
- Max Ports Maximum port level at one time during
month - Turnaways Number of times users attempted a
database logon and could not obtain access - Turnaways of total turnaways
26Institution OverviewSubscription/Hybrid Account
27Institution OverviewSubscription/Hybrid Account
- Authorizations Number of authorizations used
- Sessions Number of sessions begun
- Session Turnaways Number of times users could
not log on because all ports were full - Session Turnaways of total session logon
attempts that resulted in turnaways - Searches Number of total searches
- Documents Ordered Total number of full-text
documents ordered
28Institution OverviewSubscription/Hybrid Account
- Port Limit Number of available ports for the
account - Hybrid (subscription block) will be unlimited
- Avg Ports Average number of ports in use
- Max Ports Highest number of ports in use at a
single time - Port Capacity (1 25, etc.) of total port
capacity in use - Will always be 0 25 for unlimited accounts
29Institution Searches Used Subscription/Hybrid
Activity
30Institution Searches UsedSubscription/Hybrid
Activity
- Alphabetical list by database name
- Indicates Billing Method (Block or
Subscription) - Indicates of total monthly searching activity
that each databases searching represents - Includes data for reporting month plus the
previous 6 months
31Full Text Report Subscription/Hybrid Account
6531 documents used
32Full Text Report
- Reporting period one month of activity
- Full Text Database Source of full text
article(s) - Documents Ordered Number of documents viewed
- On a per-search account, multiply number by 5 to
determine number of searches used - Linked full text statistics display next to
source database (ABI/INFORM, Periodical
Abstracts, Wilson Select/Plus)
33Electronic Collections Online Overview Report
34Electronic Collections Online Overview Report
- Subscription Journals Number of journal
subscriptions - Total Full Text Displays
- Total Abstract Displays
- Subscription Full Text Displays Number of
displays from subscription journals - Per Article Purchase Full Text Displays Number
of displays from non-subscription journals
35Electronic Collections Online Overview Report
- Full Text Displays from ECO DB
- Number of articles displayed from the Electronic
Collections Online bibliographic database - Full Text Displays from Other DBs
- Number of articles displayed through links to
citations in other databases - Full Text Displays From Other Services
- Number of articles displayed through links to
citations in other services such as Cambridge
Scientific Abstracts
36Electronic Collections Online Journal-Level
Details
37Electronic Collections Online Journal-Level
Details
- ISSN and Journal title
- Total Full Text Displays
- Total Abstract Displays
- Full Text by Purchase Method
- Subscription
- Per Article
- Full Text Displays from
- ECO DB
- Other DBs
- Other Services
38- Other Report Types
- Authorization
- Consortium
39Authorization-Level Reports
Authorization Report
40Authorization-Level Reports
- For libraries with two or more authorizations
that have activity during reporting period in
following categories - Subscription or hybrid accounts that are
individual accounts - Block accounts that are individual accounts
- Subscription or hybrid accounts that are part of
a consortium account - Block accounts that are part of a consortium
account - If only one authorization used during reporting
period, then only institution-level report
provided
41Authorization Report Individual Block Account
Activity on Single Authorization
42Consortium Reports
Consortium Totals Individual Institution Reports
43Consortium Report Types
44Consortium Reports
- Total consortium activity
- Searches Used
- Simultaneous Usage
- Full Text
- Reports by library type (academic, academic
research, theological, etc.) - Electronic Collections Online
- Access to individual consortium member activity
45Consortium Overview
46Consortium Overview Searches Used
47More Consortium Report Types
48Consortium Overview of Electronic Collections
Online Use
49Consortium-Level Journal Details
50Access to Individual Consortium Member Reports
51Authorization-Level Access to Consortium Member
Data
Individual and Authorization-Level Reports
52Authorization-Level Overview Consortium Member
53Authorization-Level Searches Used Consortium
Member
54Consortium Member Electronic Journal Detail
Authorization-level Report of Consortium Member
55Online Help and Comments
56Questions? sonya_oliver_at_oclc.org