Academic Program Planning Workshop

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Academic Program Planning Workshop

• University of Wisconsin System
• Office of Academic and Student Services (ACSS)
• August 21, 2002

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Schedule 12-215 pm

• Academic Program Planning Overview
• Ron Singer, Fran Garb, UWSA ACSS
• Technology
• Carole Turner, UW-MSN, Glenda Morgan, UWSA OLIT
• Collaboration
• Quintin Sullivan, UW-OSH Judy Martin, UW-GB
• Market Research
• Colleen Howes, UWSA Market Research
• Questions Discussion
• BREAK

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Schedule 230-400 pm

• Campus based processes,
• Dorothy Zeisler-Vralsted, UW-LaCrosse
• Budget development
• Melissa Kepner, UWSA Budget Planning
• Pricing Issues
• Andy Richards, UWSA Budget Planning
• Wrap-up, Questions Discussion
• Ronald M. Singer, UWSA ACSS

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Workshop Outcomes

• ACIS 1.0 is the guiding document for program
  planning, approval and review
• Academic program planning is more than just
  adding new programs
• New academic program planning, approval, and
  review is a collaborative system process

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Workshop Outcomes

• UW System staff serve as resources during the
  program planning process
• The institutional liaison is the point person on
  academic program planning
• UW System has a leadership role in overseeing
  systemwide program array

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Academic Program Planning

• Today our focus is on the collaborative process
  for new academic programs
• Not all actions require BOR approval see
  reporting overview
• Annual report to BOR in December
• Information on the web at www.uwsa.edu/acadaff/pl
  anning

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Key Issues In Planning

• Institutional mission and program array
• Student demand and market need
• Collaboration
• Technology
• Resources

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Steps For Academic Program Review

• Request for Entitlement to Plan
• Authorization to Implement
• Implementation
• Joint Review

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1. Entitlement

• Memo from Provost to Associate VP includes
• Need and market demand
• Relation to institutional mission
• Relation to other UW System programs/submajors
• Resources needed and projected source
• Preliminary review by Associate VP

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1. Entitlement (cont)

• Circulated to all provosts and comments returned
  to Associate VP at acss_at_uwsa.edu
• Sometimes may not proceed further
• Associate VP approves or denies entitlement
• When entitled, institutionhas 5 years to
  receiveauthorization

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2. Authorization

• 3 person Program Review Committee appointed
• Program proposal developed by institution
• 2 outside reviews of proposed program
• Proposal approved by campus governance
• Committee reviews documents to finalize proposal
  draft executive summary

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2. Authorization (cont)

• Provost submits final documents to Associate VP
• Senior VP places on BOR agenda
• Presentation to Education Committee
• At next meeting, Education Committee makes
  recommendation and forwards to full board for
  action

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3. Implementation

• Upon approval by BOR, institution has 5 years to
  implement program
• Provost notifies Associate VP in writing of date
  programis implemented

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4. Joint Review

• 5 years following implementation, collaborative
  process by
• 3 person Joint Review Committee
• 1 Provost representative
• 1 other institution person
• 1 representative from ACSS
• Program faculty/staff produce self-study

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4. Joint Review (cont)

• Institution solicits 2 outside reviews
• Committee drafts brief summary of findings and
  makes recommendation to Provost
• Provost requests Associate VP to continue,
  modify or discontinue program
• Associate VP reviews request and notifies
  institution of decision

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What about Distance Education?

• Definition of a distance education program
• When 50 or more of courses in a degree or
  certificate program are offered through distance
  education, the program needs approval from the
  standing Committee on Distance Education.

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Distance Education

• NEW Academic Program
• Proceeds through new program approval process as
  usual, and addresses additional points specific
  to meeting Standards for Academic and Student
  Support Services in Distance Education.

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Distance Education

• To convert an existing program
• Institutions submit a proposal to the Associate
  VP, ACSS, requesting that an existing program be
  offered through distance technology
• Proposal will be referred tothe standing
  Committee on Distance Education

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Distance Education

• Converting an existing program (cont)
• Proposal must address
• How program will adhere to Standards
• Market data to justify offering program via
  distance
• Collaborations with UW institutions or other
  organizations
• Costing methodologies to determine distance
  education fees or tuition adjustments.

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Electronic Transmission

• Institutions are encouraged to submit entitlement
  requests and authorization documents
  electronically to acss_at_uwsa.edu

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Let ACSS Be Of Help

• Program planning is a
• collaborative process
• Involve the ACSS planner assigned to the program
  early in the process
• Work with the campus program planning liaison in
  the Provosts office
• Remember the manual and web resources to provide
  model documents