Basic Training on Project Proposal

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Basic Training onProject Proposal

• Summary Project Outline (SPROUT)
• a standard format for a project proposal

ACTRAV-Turin
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Developinga Project Proposal

• Concept of Training System
• SPROUT model project proposal
• Example of a project
• Individual activity
• Presentation of workplan

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Concept of Training System

1. Training System Chart
2. Analysis of Training Policies
3. Definition of Training Needs
4. Definition of Initial Situation
5. Definition of Exit Profile
6. Definition of
7. Selection of Methods, Media, Activities, etc.

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Training System Chart
Analysis of Trade Union Training Policies
Definition of TrainingNeeds
Analysis of Initial Situation (target group)
Analysis of Exit Profile(roles/functions)
Specification of Training Objectives
Design, elaboration and implementation of
Evaluation
Selection, design and elaboration of training
means and methods
Organization of Resources
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Analysis of Training Policies

• Values, Principles and Justifications
• Priorities
• Training Strategies
• Resources

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Definition of Training Needs

• Qualitative definition
• the nature of training needs
• Quantitative
• number persons to be trained
• duration of training required

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Definition of Initial Situation

• Target group
• Entry conditions
• Resources available
• Constraints
• Past experiences

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Definition of Exit Profile

• Definition of the expected performance
• Observable knowledge, skills, attitudes,
  behaviors and/or abilities
• Performance criteria and indicators

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Definition of Objectives

• Performance
• Condition
• Criteria
• Definition of pre-requisites

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Selection of Methods and Media

• Design pedagogic progression of content
• Condition
• Criteria
• Definition of pre-requisites

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Training Objectives
Activities
Object
Product
Target Group
Target Output
How? What do you need to do?
Who are they?What are they doing?Where are
they?How old?Etc
What are the values, capabilities and knowledge
necessary for the position/ responsibility/assignm
ent/ task?
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SPROUT

1. About SPROUTsummary project outline
2. Background and justification
3. Development objectives and immediate objectives
4. Output and input

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SPROUTSummary project Outline

• Tool for the development of a project proposal
• Means to make a proposal for a financing agency
• Background and justification
• Development and immediate objectives
• Indicators of achievements
• Main outputs
• Major inputs
• Monitoring, evaluation and reporting
• A primary budget estimate

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SPROUTBackground/Justification

• What are the problems you are going to address?
• What are the causes and effect of the problems?
• What are your strategies to solve the problems?
• Socio-economic situation/context
• Problems to be addressed by the project
• Past experiences, training/campaigns/activities
• Problem analysis cause and effect of problems
• Monitoring, evaluation and reporting
• A primary budget estimate

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SPROUTDevelopment and Immediate Objectives

• Development Objectives
• Overall aims of the project
• Broader behavioral/institutional changes to which
  the project will contribute
• Immediate Objectives
• Specific achievements (situations and/or
  conditions) or direct results that the project
  will attain by the end of the project
• Be as specific as possible and avoid using verbs
  expressing activities (e.g. to study, to raise
  awareness, or to assist).

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SPROUTIndicators of Achievement and Outputs

• Indicators of Achievement
• A brief description of the desired or expected
  situation at the end of the project, with clear
  emphasis on the changes that the project will
  help to bring about.
• Outputs
• Products that the project will produce
• Be precise in defining the outputs

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SPROUTMain activities

• List of main activities
• How the inputs of the project will be transformed
  into outputs
• List all the activities, in a logical (or
  chronological) order, that are important to the
  production of the outputs
• Be strategic!

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SPROUTInputs and monitoring/evaluation/report

• List of Inputs
• List all the inputs needed for carrying out the
  planned activities
• Consider financial implications for each input
  (Is it available for free, or do you have to
  create it?)
• Monitoring/evaluation/reporting
• Consider appropriate monitoring, evaluation and
  reporting mechanisms/procedures, so that you can
  ensure the project will be proceeded as planned
  while producing expected results.

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Example of a Project

1. A workplan prepared by Catherine in A3-2912 (July
   2004) on Social Protection

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Individual Activity

• Decide the main issue/agenda for your workplan
• (by Friday, 30 Jan.)
• Prepare an outline based on the model workplan
  sheet
• (by Wed, 4 Feb.)
• Complete the workplan and get ready for
  presentation
• (by 0830, Friday, 6 Feb.)

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Presentation of Work Plan

1. Each participant has 5 10 minutes to present
   his/her work plan
2. While your colleague is making presentation,
   carefully take note of its major arguments,
   focusing on some strong points, weak points,
   and/or points for clarification
3. Each presentation will be followed by a QA
   session through which participants help each
   other to further improve/strengthen the workplans.

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End of the Activity
Good luck!