Calcutta Chapter http:www'ewh'ieee'orgr10calcuttacomsoc

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Calcutta Chapter http//www.ewh.ieee.org/r10/calc
utta/comsoc/

• Dr. Debashis Saha, Chairman
• Professor, MIS Computer Science Group
• Indian Institute of Management (IIM), Calcutta,
  India
• Joka, D. H. Road, Calcutta 700 104, India
• ds_at_iimcal.ac.in

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Formation

• Chapter formation is on 13 October 2003
• Geographical code R00137
• Rec ID 2045
• Received Approval of Fund from HQ on Dec 2003
• Previously supported by Section
• Not many activities
• First AGM in January 2004
• Executive Body constituted
• Office JU and IIMC

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Activity Summary (2004-08)

• Six One-Day Workshops
• MNGN2004, WNMC2005, MNGN2005, MNGN2006 ,
  WNMC2007, CASCOM2007 (80-100) participants in
  each event
• Several Half-Day Workshops
• more than 80 participants in each
• More than thirty Technical Lecture Meetings
• more than 30 participants in each
• Active Participation in the IEEE Calcutta Section
  Events
• CalCon2005, SMIT2006, CalCon2008 more than
  100 participants
• Website Development Competition in 2006
• about 37 participating teams
• Local chapter support to IWDC2004, CODEC2006,
  WoMS2008
• Intl Conferences in Calcutta more than 100
  participants
• Four DLTs

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• CHAPTER
• OF
• THE
• YEAR
• 2008

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• Outstanding Asia/Pacific Chapter 2005
• CHAPTER ACHIEVEMENT AWARD 2008

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ComSoc is a brand

• Members are our valued customers (or, service
  consumers)
• They should be proud of their brand ComSoc
• Chapter is the interface between ComSoc and
  members
• and sometimes between IEEE and members
• It provides local services on top of the global
  services provided by ComSoc
• If they find value in the services, they will
  remain with us and bring their friends in

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Its a Team Effort

• To run the chapter smoothly, we need a good team
  in the first place
• A Captain is good as long as his TEAM is
  efficient and it delivers
• Team building
• Picking right person
• Right mix of Industry Academia in ExeCom
• Mobilizing the team
• Appreciate the team members publicly
• Typically in the Section

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Executive 2008

• Chairman- Dr. Debashis Saha, IIM Calcutta
• Vice-chairman- Dr. Amitava Mukherjee, IBM Global
  Services, Kolkata
• Secretary- Dr. Swarup Mandal, Wipro Kolkata
  Development Centre, Kolkata
• Treasurer- Mr. P. Venkatesh, Jadavpur University,
  Kolkata
• Membership Development Chair- Mr. Debabrata
  Dutta, Wipro Kolkata Development Centre, Kolkata
• Members-
• Dr. Chayanika Bose, Jadavpur University, Kolkata
• Mr. Debabrata Sengupta, Rebecca Consultant,
  Kolkata
• Dr. Iti Saha Mishra, Jadavpur University, Kolkata
• Dr. Madhubanti Maitra, Jadavpur University,
  Kolkata

From industry
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Liaison with Section

• Its very important
• Not only with Section but with other Chapters too
• Identify ExeCom members who will do it on a
  regular basis
• Ideally Chair and Treasurer
• If your chapter has no separate account
• May be Chair and Secretary
• Chapter should be visible within the Section
• First step towards your brand building

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Understanding Demands

• What your members want?
• Look at the member demography
• Calcutta chapter has about 130 members
• Students, faculty, industry professionals,
  entrepreneurs
• Establish a channel with them
• Use e-mails to pass on sections information and
  to ask for their comments/views
• Talk to them in various meetings
• Similar to Requirements Analysis
• If this is done correctly, your job is half-done

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What we can provide?

• Chapter offerings typically include-
• DLTs
• Technical meetings,
• Professional meetings,
• Social events,
• Newsletters
• Mementos such as T-shirts, coffee mugs
• Etc.

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Case Calcutta Chapter

• Industry members want half/full day tutorials
• On cutting edge technologies in depth
• Senior faculty members want short overviews
• On recent trends
• Junior faculties and graduate students want
  lengthy research talks
• On typical research issues
• Undergrad students want tutorials on difficult
  subjects/concepts

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Fulfilling Demands

• Will vary from Chapter to Chapter, in general-
• Classify events
• Identify speakers
• Time and venue should be convenient
• Some may be annual events
• Members will know that it happens around this
  time
• Food should be good
• Do not put too many lectures in a single day

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Case Calcutta Chapter

• DLT ( social events) for Industry members
• Venue is also some industry auditorium
• They usually sponsor the food and hall
• Professional meetings/technical talks for Senior
  faculty members
• In universities/institutes
• Faculty development programmes for Junior
  faculties and doctoral students
• At their colleges
• Chapter provides technical collaboration
• One-day workshops (with Half-day tutorial) and
  Competitions for PG and UG students
• In big halls at convenient locations

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Summary of Activities 2007

• One-Day Workshops
• Two more than 100 participants in each
• WNMC2007
• CASCOM2007
• Jointly with CAS chapter of Calcutta Section
• Distinguished Lecture Tours (DLTs)
• Three
• One over the Internet in IIT-KGP ext centre more
  than 50 participants
• One in Wipro Kolkata Development Centre more
  than 60 participants
• One in TCS, Kolkata more than 100 participants
• Faculty Development Programme- Technical
  collaboration
• One
• Narula Instt. of Tech 30 participants
• Technical Lecture Meetings
• Three more than 40 participants in each

Plus usual administrative meetings
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DLT of Prof. A. Ephremides
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DLT of Dr. B. Khasnabish
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Summary of Activities 2008

• Technically sponsoring a Two-Day International
  Workshop
• Workshop on Mobile Systems (WoMS2008) 100
  participants
• http//www.woms.in/index.html
• Arranging a tutorial in a Three-Day National
  Conference
• Recent Trends in Information Systems (ReTIS-08)
  50 participants
• http//www.computerjagat.org/tutorial.php
• Technically collaborating Faculty Development
  Programme _at_ National Instt. of Tech (NIT)
  Durgapur
• One technical lecture was arranged
• Technical Lecture Meetings
• Three 50 participants in each
• Professional/Social Meetings
• Two 25 participants in each

Plus usual administrative meetings
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Retaining members

• Along with New Year greetings, remind them to
  renew (if not done)
• Send them the renewal link and the new benefits
  offered that year (if any)
• Multi-year membership will do away with these
  steps
• Have your AGM with the Section
• To ensure bigger participation
• Distribute a token memento there to differentiate
  from other chapters

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Non-returning members

• Let someone talk to him/her to understand the
  problem/grievance
• Most of the time it is solved because he/she
  forgets or does not find the exact link, etc.
• If there is a genuine grievance, discuss it in
  the committee, and get back to him/her
• Most of the time it is non-delivery of magazines
• Sort it out with IEEE/HQ

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Attracting new members

• Allow non-members to take part in Chapter
  programmes with an entry fee
• Let them have a feel some of them will be
  interested
• In the beginning, Chair should discuss the
  procedure to become a member
• During pre-registration collect their e-mail
  addresses
• Distribute membership info leaflets in various
  Section programmes
• Passing the free benefits (which comes from
  ComSoc often) to potential members

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Thank You !!!