Meeting Facilitation

1
Meeting Facilitation

• Experiences of Facilitation
• Meeting Roles
• What facilitation can / cant do
• How to facilitate
• Facilitation Skills
• Rules of Facilitation

2
What is Facilitation?

• Not just being touchy feely
• Supporting a group discussion
• Focused on achieving results

3
Facilitation Experiences

• What are your experiences of facilitation?
• Is it used effectively in your organisation?
• Are your project meetings 100 effective?
• Why dont meetings run to plan?

4
Meeting Dynamics

• Leader
• Adversary
• Harmoniser
• Joker
• Outlier

5
What Facilitation Can Do

• Help achieve the aims of the meeting
• Asks the right questions to get people thinking
• Gets people involved in discussion

6
What Facilitation Cant Do

• Change peoples ideas or dictate behaviour
• Lecture or present

7
How to Facilitate

• Clear purpose
• Preparation
• Design workshop / meeting
• Running the workshop / meeting
• Questioning and listening
• Manage the discussion
• Capturing data
• Managing conflict
• Follow up

8
Tools and Techniques

• Introductions
• Brainstorming
• SWOT
• Brown Papering
• Splitting into groups
• Whittling down the ideas

9
Facilitation Skills

• A facilitator should be able to
• Create a relaxed participative atmosphere
• Deal with awkward people
• Encourage ideas
• Set clear expectations
• Question people about their views
• Keep focus
• Keep to time constraints
• Keep a record of the workshop
• Extract actions and decisions
• Listen
• Be enthusiastic

10
Rules of Facilitation

• The workshop must have a clear purpose
• Participants attend because they have something
  to contribute
• The workshop must run according to a
  pre-circulated agenda
• The workshop must aim for specific outcomes
• Everyone must be included in the discussion
• Openness must be encouraged
• Participants must be encouraged to listen to each
  other
• The facilitator must be well informed but
  unbiased
• There must be a follow up to the workshop to
  communicate the outcome.

11
(No Transcript)