Pay and Leave

1
Pay and Leave

• WebTA Overview

2
Who We Are

• TED NYKIEL PAY LEAVE PROGRAM MANAGER
• TEL [phone] Email
  ted.nykiel_at_ars.usda.gov
• TERRI PONTE HR SPECIALIST, COMPENSATION
• TEL [phone] Email
  terri.ponte_at_ars.usda.gov
• MICHELYN BOYD HR SPECIALIST, COMPENSATION
• TEL
  301-504-1466 Email michelyn.boyd_at_ars.usda.
  gov
• LAURA OHARE HR ASSISTANT, LTP
  COORDINATOR
• TEL [phone] Email
  laura.ohare_at_ars.usda.gov

3

• Training
• WebTA training and user guides for Employees,
  Timekeepers, Supervisors and HR Administrators
  are now available via AgLearn. To access, login
  to AgLearn and select the Catalog tab. In the
  "Subject Area Menu", scroll to the end and you
  will find webTA Training (4).

4
WebTA FAQs

• What is webTA?
• Web-based, paperless, employee entry, e-leave
  slips and premium pay requests, project cost
  accounting
• How will we access webTA?
• E-Authentication. Passwords reset by
• User timed out after 10 minutes
• Will submission timeline for TAs remain the
  same?
• Yes.
• How does webTA work?
• Role based, Timekeeper, Supervisor, Master
  Timekeeper, Master Supervisor, HR Administrator

5
WebTA FAQs

• What is the workflow?
• Employee ? Timekeeper ? Supervisor ? NFC
• Validate ? Validate ? (De)Certify ?
  Built
• What is the supervisors role?
• Certify all TAs, approve or deny premium pay
  and leave requests through webTA.
• What reports/summaries are available in webTA for
  supervisors?
• Leave audits, default schedules, certified TAs,
  leave and premium pay requests.

6
WebTA FAQs

• Can a supervisor create or edit an employees
  TA?
• No. Supervisors requesting changes will need to
  direct employee or timekeeper to make required
  changes.
• Can a record be changed after it is certified?
• If theTA record has not been sent to NFC
  supervisor can Decertify for timekeeper/employee
  to make changes. (Or corrected TA can be
  done---subsequent TAs updated)
• Can past certified TAs be viewed and printed?
• Employee, Timekeeper, Supervisor can print
  individual TAs. Right click or Ctrl P to
  print.

7
WebTA FAQs

• Can a TA record be deleted?
• No, a regular TA cannot be deleted. Edits can
  be made to current record prior to the Certified
  record being (Built) sent to NFC. Supervisor can
  Decertify. Uncertified corrected TAs can be
  deleted.
• How will we know a TA has been received by NFC?
• View summary of certified TAs. System
  indicates a record has been Built with a time
  and date stamp.

8
WebTA FAQs

• What if my timekeeper or supervisor is out of the
  office when TAs are due? Will I still be paid?
• Every timekeeper and supervisor should have at
  least one delegate at all times.
• No limit.
• Master Timekeepers and Master Supervisors can
  delegate.
• Timekeepers cannot be delegates for
  supervisors---cannot certify TAs.
• All delegates will receive all system-generated
  emails (to e-auth email).

9
WebTA FAQs

• How does webTA know how many hours of annual
  leave to accrue each pay period?
• SCD is placed in TA profile screen or timekeeper
  can override leave category.
• Who will do the initial input of accounting
  codes?
• NFC, based on whats currently in the database.
• Will it be possible to link employees to specific
  accounting codes?
• Timekeepers will access the webTA Account Table
  to enter accounting codes available to their
  employees. Local, manual, stored accounting.

10
WebTA FAQs

• What are the salary cap fields in the employee
  profile?
• Those fields will not be used in webTA. There are
  rare exceptions. HR will notify. i.e. employee
  stationed overseas receiving danger pay.
• What is the on hold field used for in the
  employees TA Profile?
• Employees on extended LWOP.
• Where is an employees TA marked final?
• In the TA Profile. See Status Change Misc.

11
WebTA FAQs

• Will there still be a master schedule and TA
  file for employees?
• Yes. File should be used for master schedules,
  doctors notes, jury duty notices, etc.
• Can employees have a default schedule in webTA?
• Yes. Employees TA Profile must have retained
  data field completed in addition to default
  schedule. Enter time 15, 30, 45.
• Will REE use Positive Entry or Exception based
  entry in webTA?
• Positive entry (TCs Accounts in Retain Data
  field) is recommended (Common codes set up by
  Timekeeper, employee fills in of hrs)

12
WebTA FAQs

• What is the Task List?
• System generated and user request messages. i.e.
  leave requests, delegation changes.
• How would a reassignment be handled in webTA?
• The receiving timekeeper will do a Take Over of
  the TA. (Individual or Group)
• Timekeepers should do a Search before adding a
  new employee.

13
WebTA FAQs

• Will leave slips be required for ALL leave used,
  regardless of amount?
• No, webTA will generate warning message.
• Are leave donations automated?
• Yes. Go to Leave/Premium Requests
• Does webTA generate leave audits?
• Yes. Employee, timekeeper, Supervisor.