Banner HRPayroll Work Team Update

1
Banner HR/Payroll Work Team Update

• March 27, 2007

2
Agenda

• Work Team Assignments and Objectives
• Updates by Team Leads
• Spot Light on Time Entry Work Team
• Mock Testing Update
• Questions and Answers

3
Team Assignments and Objectives

• Work Team Objectives and members to be
• posted to the LINK Website

• Following Teams have begun meeting
• Benefits Work Team
• EDC Work Team
• OIR/OEO Reporting
• Time Entry
• Supervised by/Hiring Org
• Faculty Admin/Load
• Self Service Feedback Groups

4
Team Assignments and Objectives

• Following Teams are Ready to begin

• Alternative pay or Special Comp
• Labor Distribution Changes via EPAF
• Position Maintenance
• Comp Time
• End User Reporting
• Self Service Feedback Groups

5
Team Assignments and Objectives
Following Teams will not begin for a few weeks

• Salary Redistribution
• Workers Comp
• Records Maintenance

6
Team Lead Updates

• Labor Distribution Changes
• via EPAF..Joyce McCarthy
• Benefits Work Team.LaVern Rodriguez
• Faculty Admin/Faculty LoadLisa Prather
• Special Comp Work Team .Antoinette Willis

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Team Lead Updates

• Spot Light on Time Entry
• Shannon Garbiso
  
• 
  Colleen Ingram

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Work Team Template

• Work Team Objective Test and complete operating
  procedures and processes for entering time worked
  and exception time into
• Banner.
• Deliverable Due Date May 30, 2007
• Estimated Time Commitment for each participant
  Estimated time commitment for Time Entry staff
  will be an average of 6 hours a week. Anticipated
  participation will be higher during scheduled
  mock tests.
• Proposed Meeting Format Tuesdays and
  Wednesdays from 2-5pm starting March 19 May 30
• Overview of Team Tasks
• Continue to meet on a weekly basis for updates by
  Team Leads,
• Attend scheduled mock tests to set up employees
  time in Banner
• Assist with documenting the processes for Time
  Entry - Test and Edit SOPs
• Get feedback from other stakeholders about
  proposed process
• Run test scenarios of time entry as defined by
  business processes
• Assist with writing FAQs for input into FastInfo
• Review core office reports needed for time entry

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Introduction to Departmental Time Entry

• Through departmental time entry, the department
  timekeeper can submit time transactions to
  approvers and once these time transactions are
  approved, then they can be submitted for normal
  payroll processing. This functionality results in
  efficient administration of the time entry
  process, the electronic approvals function, and
  overall payroll processing procedures.

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PHATIME Form in Banner

• Through departmental time entry, the department
  timekeeper can submit time transactions to
  approvers and once these time transactions are
  approved, then they can be submitted for normal
  payroll processing. This functionality results in
  efficient administration of the time entry
  process, the electronic approvals function, and
  overall payroll processing procedures.

11
MOCK TEST Update
Mock 1, March 12 16, Process Highlights

• Successfully entered approved time for over 100
  test cases
• Successfully entered new hires
• Developed various process options for non-credit
  instructors
• Completed 6 payroll runs including monthly
  bi-weekly
• Successfully printed checks
• Ran salary encumbrances for all employees

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• Questions and Answers
• Next Update April 24, 2007
• 1000 1100 AM
• SUB - Lobo Room