Obj 5'02

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Obj 5.02

• Methods of Proofreading

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Proofreading Terms

• Errors when items do not line-up (columns,
  indents, etc.)
• Alignment Errors
• Reading slowly word by word from an original copy
  and a keyed copy
• Comparison Proofreading

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• Errors made in the way the document looks -
  setting margins, spacing, tabbing
• Formatting Errors
• Words that sound the same but are spelled
  differently (to, too, two)
• Homonyms
• Spacing between words punctuation marks
• Horizontal Spacing

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• The copy you are typing
• Keyed Copy
• Leaving something out
• Omissions
• The copy you are typing FROM (usually the book)
• Original Copy

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• A program used to find and correct spelling
  errors ONLY
• Spell Check
• Flipping letters, words, etc.
• Transposition
• Spacing between lines single, double, etc
• Vertical Spacing

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Step 1 Use Spell Check

• A tool within a word processing program used to
  check the spelling of words in its dictionary
• Not all errors are found (detected)
• Homonyms (I want two go buy too tickets to.
  Instead of I want to go buy two tickets too.

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• Numbers (45 instead of 54)
• Repeated words (I went went to the store)
• Omitted words (I to the store)
• Punctuation errors (I like. it very much,)
• Capitalization errors (Mrs brown said I Could
  go.)

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• Spacing errors (Dont you want this? No, I
  dont.)
• Formatting errors (paragraphs indentions, line
  spacing, etc.)

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Step 2 Proofread Copy On The Screen (comparison
proofread)

• Read the keyed document slower than usual
• Check all numbers and spellings of questionable
  words with the original copy
• Pay close attention to the first last few
  lines. Errors are overlooked there

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Step 3 Proofread Printed Copy

• Read the printed copy again to see of it makes
  sense
• Look for formatting and alignment errors

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Step 4 Proofread With A Partner

• Difficult words and a lot of numbers should be
  read with a partner

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Helpful Hints

• Read every word for making sense
• When in doubt, check the original copy
• Always proofread before printing

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Types of Errors

• Vertical Spacing ?? (DS, SS, QS)
• Horizontal Spacing ? to ? side-to-side spacing
• Transposition flipping words, letters, or
  numbers
• Word Usage grammar
• Spelling misspelled words

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• Paragraphs spacing within and between paragraphs
• Omissions leaving something out
• Alignment text lines up
• Punctuation punctuation marks
• Capitalization use of capitals/lowercase
• Numbers wrong numbers

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Typical Keyboarding Errors Found by Proofreading

• The kat has the ball
• spelling
• Independence Day is July 5
• numbers

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• Mr. Lopez asked mea question
• horizontal spacing
• Thank you for the the order
• word usage - Repeated words
• Please let me from you soon
• omissions

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• is Miss williams your teacher
• capitalization
• Mete me on the day next which is October 41
• Letter word number transposition

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• EDITING

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Editing Vocabulary

• deletes items to left of cursor
• Backspace
• stores cut or copied data
• Clipboard (Alt?Edit?Office Clipboard)
• places data in more than one place in the
  document
• Copy (Ctrl C)

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• moves data from one location in document to
  another location
• Cut (Ctrl X)
• removes data from a document
• Delete
• locates data in a document
• Find (Alt E F)
• copies selected formatting of text
• Format painter (paint brush on formatting bar)

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• moves to selected area of document
• Go to (Ctrl G) or click and drag selected text
• marks possible grammar errors and offers
  suggestions for correction
• Grammar check (ALT T S)
• places data in select areas of document
• Insert
• copies stored data to select location in document
  
• Paste (Ctrl V)

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• copies stored data to select location in document
  in designated format
• Paste special (Alt E S)
• removes data and puts in other data
• Replace (Ctrl H)
• repeats last action
• Repeat typing (Ctrl Y)
• highlights specified text
• Select text (shift arrow keys)

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• expands or condenses area between characters
• Space bar
• corrects spelling errors
• Spell checker
• finds synonyms, antonyms, or related words
• Thesaurus
• allows one to undo a previous action
• Undo typing (Ctrl Z)