Southwark Childrens Services Management Information and Analysis

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Southwark Childrens ServicesManagement
Information and Analysis

• Daniel Finnie Data Manager

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This presentation is all about
Trainspotting!
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Trainspotting and census

• Census is like a train network, that has a
  timetable which relies on everything happening in
  sequence.
• Like the train network, computers break down and
  need upgrades.
• Like trains, its best to test the census before
  you try to run it for real.
• Both need more than just a driver within your
  school, you are the driver, but there are track
  maintenance (SEN coordinator), engineers (IT
  support), station staff (teachers) and
  controllers (headteachers).

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Where does this train go?
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(No Transcript)
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Budget timetable
Version 123rd February
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Budget timetable
Version 223rd March
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The Census One or two uses

• In order to track children who are potentially
  missing from education
• In order to track the location of vulnerable
  children such as Looked After Children
• In order to produce school budgets
• In order to produce school profiles
• In order to work with colleagues in health and
  other services to provide services to children
  such as vaccinations
• In order to ensure that sufficient school places
  are available across the LA
• Ensure the success of the coordinated admissions
  process

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The Census One or two uses

• In order to monitor exclusions across the LA
• In order to work out attendance for the LA during
  the term and monitor children known to our
  Education Welfare and Attendance Service
• In order to verify that Unique Pupil Numbers are
  being maintained across childrens schooling
• In order to verify schools free school meals
  information
• In order to calculate the Governments
  performance indicators for local authorities,
  which require all pupils data to be included

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Keeping your census on track
Census
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What well send you

• Free school meals lists
• Lists of joiners and leavers based on information
  from pupil tracking (with their UPN numbers)
• List of children looked after by Southwark, or
  known to be looked after by other Local
  Authority.
• List of staff who have been listed as eligible
  for Upper Pay Scale payments from your Autumn
  staffing data return
• List of pupils with Statement of Special
  Education Needs
• Reminders that you should be running trial
  version of census in advance - dont leave it to
  the day!!

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New data items January 2009

• Introduction, collection and validation of a
  pupils Unique Learner Number (ULN) secondary
  schools
• Introduction, collection and validation of Funded
  Hours accessed by three-and four-year olds
  nursery classes
• Introduction, collection and validation of
  Parent/Carer contact details all schools
• Ethnicity, Ethnicity Source and Language for
  pupils no longer on roll all schools
• Boarder status for pupils no longer on roll all
  schools

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New data items January 2009

• Introduction, collection and validation of a
  pupils Unique Learner Number (ULN)
• Schools delivering 14-19 diplomas will have to
  hold the ULN in their systems to enable
  constituent qualification results to be brought
  together and aggregated to produce a Diploma
  award and grade.
• Obtain these numbers through
• Key to Success website
• MIAP (Managing Information About Partners)
  Release 1a functions
• MIAP (Managing Information About Partners)
  Release 1b functions

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New data items January 2009

• Introduction, collection and validation of Funded
  Hours accessed by three-and four-year olds
  nursery classes
• Census will collect the number of government
  funded hours accessed by pupils aged 3 and 4 year
  old as at the 31 August 2008 regardless of their
  NC Year group in the census week to the nearest
  half-hour.
• All pupils aged 3/4 as at the 31 August 2008 are
  entitled to 12.5 hrs
• For dually registered pupils only record the
  funded hours attending each school

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New data items January 2009

• Introduction, collection and validation of
  Parent/Carer contact details all schools
• Ethnicity, Ethnicity Source and Language for
  pupils no longer on roll all schools
• Boarder status for pupils no longer on roll all
  schools
• This data will come from your system
  automatically.
• Please just make sure you dont have personal
  information in parent carer fields such as
  GRANDMOTHER HARD OF HEARING

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Reminder School Workforce Training

• Wauton Samuel Schools which have not completed
  the trial survey
• 8th December 2008 9.30AM session or 1.30PM
  session
• Wauton Samuel Schools which have completed the
  trial survey10th December 2008 - 9.30AM
• Schools not using Wauton Samuel Software
• (e.g. SIMS/Integris/Phoenix/Facility/Other)10th
  December 2008 - 1.30PM
• (All at Cator Street, Peckham)

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Next stops

• David Cross Schools Finance
• Matthew Abbott Management Information and
  Analysis
• Monika Ciurej Management Information and Analysis