CADRMSJMS REPLACEMENT PROJECT

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CAD/RMS/JMS REPLACEMENT PROJECT
PRE-PROPOSAL CONFERENCE

• Harvey Lewis, ITD Director

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CAD/RMS Replacement Project
Replacing the Sheriffs CORE computer
systems. Will impact the way the Agency does
business for the next 10-15 years.
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CAD/RMS Replacement Project Touches Everyone
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Objectives

• Streamlining of electronic data collection and
  document review
• Reduction of multiple systems and databases
• Tighter integration of key systems
• Improved crime analysis using integrated
  databases, modern data mining tools and mapping
  functions

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Objectives

• Modernization of the existing systems
  architecture to minimize support and development
  costs
• Customization of the new systems through a high
  degree of system configuration
• A high level of system availability and rapid
  recovery from a critical event

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CAD/RMS Replacement ProjectCORE APPLICATIONS

• Computer Aided Dispatch (CAD)
• Records Management System (RMS)
• Case Management
• Pawn
• Mobile Computing (MOB)
• Field Based Reporting (AFR)
• Jail Management (JMS)
• Grievances
• Warrants

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CAD/RMS Replacement ProjectCORE APPLICATIONS

• Motorola Printrak CAD
• WinGS (RMS)
• Case Management (In house)
• Motorola PMDC
• DORS/DORS Supervisor (In house)
• WinGS (JMS)
• JGIM (In house)
• WinGS (Warrants)

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CAD/RMS Replacement ProjectOPTIONAL APPLICATIONS

• Civil
• Gangs
• Career Criminal
• Youth Tracking System
• Crime Scene
• Property Evidence
• Traffic Citations
• Crash Reports

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CAD/RMS Replacement ProjectAPPLICATIONS not
included

• ProQA
• Emergin
• Power 911
• Maestro
• AirMobile
• Crime Intel
• IA Pro
• Mug Shot
• AFIS
• Laserfiche

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CAD/RMS/JMS Replacement Project

• REQUEST FOR PROPOSALS (RFP)
• Narrative
• Proposal Response Forms
• Functional Specifications
• Price Proposal
• Additional Contract Terms

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CAD/RMS/JMS Replacement Project

• REQUEST FOR PROPOSALS (RFP)
• Narrative Proposal Response Forms
• 1. Introduction Contractor Information
• 2. Background and Functional Requirements
• 3. Hardware and Network Requirements
• 4. Service and Maintenance Requirements
• 5. Performance Requirements
• 6. Implementation Requirements
• 7. Contract Requirements
• 8. Price Requirements

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CAD/RMS/JMS Replacement Project

• REQUEST FOR PROPOSALS (RFP)
• Narrative
• 1. Introduction Contractor Information
• 1.1 Collier County Background
• 1.2 Project Intent
• 1.3 RFP Outline
• 1.4 Proposal Process Instructions
• 1.5 Definitive List of Proposal Contents
• 1.6 Evaluation Award Process
• 1.7 Initial Evaluation Criteria
• 1.8 Final Evaluation Criteria

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CAD/RMS/JMS Replacement Project

• REQUEST FOR PROPOSALS (RFP)
• Narrative
• 2. Background and Functional Requirements
• 2.1 Introduction
• 2.2 Agency Background and Sizing
• 2.3 Systems Background
• Major Facilities Networks
• 2.4 Future Direction
• 2.5 Functional Requirements

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CAD/RMS/JMS Replacement Project

• REQUEST FOR PROPOSALS (RFP)
• Narrative
• 3. Hardware and Network Requirements
• 3.1 Introduction
• 3.2 Architecture
• 3.3 Server Hardware
• Operating System and Related Software
• Fault-Tolerant Requirement
• Capacity
• Upgrades and Expansion
• Concurrent Operation
• Server Functionality
• System Backup
• Power and A/C Requirements
• Environmental

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CAD/RMS/JMS Replacement Project

• REQUEST FOR PROPOSALS (RFP)
• Narrative
• 4. Service and Maintenance Requirements
• General Maintenance Provisions
• System Warranty

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CAD/RMS/JMS Replacement Project

• REQUEST FOR PROPOSALS (RFP)
• Narrative
• 5. Performance Requirements
• System Acceptance
• Acceptance Testing
• Reliability Testing
• Ongoing System Performance
• System Response Times
• Computer System Availability

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CAD/RMS/JMS Replacement Project

• REQUEST FOR PROPOSALS (RFP)
• Narrative
• 6. Implementation Requirements
• General Implementation Requirements
• Project Management
• Site Planning
• Phase-In Requirements
• CAD/MOB
• RMS/AFR
• JMS
• Training
• Implementation Plan
• Business Process Analysis and Re-engineering

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CAD/RMS/JMS Replacement Project

• REQUEST FOR PROPOSALS (RFP)
• Narrative
• Proposal Response Forms
• Functional Specifications
• Price Proposal
• Additional Contract Terms

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CAD/RMS/JMS Replacement Project

• REQUEST FOR PROPOSALS (RFP)
• Narrative Proposal Response Forms
• 1. Introduction Contractor Information
• 2. Background and Functional Requirements
• 3. Hardware and Network Requirements
• 4. Service and Maintenance Requirements
• 5. Performance Requirements
• 6. Implementation Requirements
• 7. Contract Requirements
• 8. Price Requirements

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Use the table below to acknowledge your review
and acceptance of the sections of the RFP. If an
explanation is required, it can be entered in
Additional Requirements and Information in this
section.
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CAD/RMS/JMS Replacement Project

• REQUEST FOR PROPOSALS (RFP)
• Narrative
• Proposal Response Forms
• Functional Specifications
• Price Proposal
• Additional Contract Terms

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CAD/RMS/JMS Replacement Project

• REQUEST FOR PROPOSALS (RFP)
• Functional Specifications
• 1. Overall System
• 2. Computer Aided Dispatch (CAD)
• 3. Mobile Automated Field Reporting
  (MOB/AFR)
• 4. Records Management System (RMS)
• 5. Jail Management System (JMS)
• 6. Civil and Warrants
• 7. Interfaces

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CAD/RMS/JMS Replacement Project

• RFP SUBMISSIONS EVALUATION
• Proposal Response Forms
• Functional Specifications
• Price Proposal

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CAD/RMS/JMS Replacement Project

• RFP EVALUATION -- Initial Scoring
• Proposal Response Forms
• 1. Background Experience 5
• 2. Functional Requirements 42
• 3. Hardware and Network Requirements 4
• 4. Service and Maintenance Requirements 4
• 5. Performance Requirements 3
• 6. Implementation Requirements 4
• 7. Contract Requirements 3
• 8. Price Requirements 10 (20)
• TOTAL 75 (85)

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CAD/RMS/JMS Replacement Project

• RFP EVALUATION -- Final Scoring
• Vendor Demonstration 10
• References 5
• Price 10 (0)
• TOTAL 25 (15)

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CAD/RMS/JMS Replacement Timeline

• Vendor Selection/Contract Award
• RFP Issued May 8, 2008
• Vendors Submit Questions May 30
• Pre-Proposal Conference June 6
• RFPs Due June 27
• RFP Evaluations June 30 August 8

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• Vendor Selection/Contract Award (contd)
• Vendor Presentations September 2 October 10
• Best-and-Final Offers October 17
• BAFO Evaluations October 20 October 31
• Award Announcement November 7
• Contract Negotiation November 17 December 5

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CAD/RMS Replacement Timeline

• Implementation
• January 2009 January 2011

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CAD/RMS REPLACEMENT PROJECT
Questions?

• Harvey Lewis, ITD Director

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CAD/RMS/JMS Replacement Project

• RFP EVALUATION
• Evaluation Committee Capt./Dir./Cmdr.
• Communications
• Records
• Corrections
• Patrol
• CID
• ITD