USU Policy 405:

1
USU Policy 405

• Process of tenure
• Process for promotion
• Criteria for Extension faculty ranks
• Steps of annual and tenure review, including dates

2
USU Policy 407

• Non-renewal of appointment
• Termination of appointment
• Grievance process

3
Three Reviews of Faculty

• Promotion and tenure
• (USU Policy 405.1 405.11)
• Annual performance review
• (USU Policy 405.12.1)
• Quinquennial (post tenure) review
• (USU Policy 405.12.2 405.12.4)

4
Role Statement

• Extension Assistant Professor
• Extension Associate Professor
• Extension County Director
• Administration is not part of PT evaluation

5
Approval Chain for PT

• Recommendations by external reviewers, PT
  committee, Regional Director, Vice President,
  Central PT Committee, Provost, President
• Decision by USU Board of Trustees
• Review of PT documentation and previous
  recommendations
• Excellence in major emphasis, effective in all
  other assignments

6
Promotion and Tenure Portfolio

• Recommendation letters from committee, Regional
  Director and Vice President
• External letters (only final year)
• All past PT evaluation letters
• All past role statements
• Self assessment letter
• Current CV

7
Promotion and Tenure Portfolio

• Extension documentation
• Impacts and outcomes (major programs)
• Evaluation and assessment
• Scholarship and creative accomplishments
• Research documentation (if assigned)
• Teaching documentation (if assigned)
• Service documentation

8
Extension Documentation

• Major Programs
• Activities and participants by year
• Specific activities
• Volunteers and Paraprofessionals
• Activities and participants by year
• Specific activities
• Program Adoption

9
Provost Feedback

• Internal letters
• Evaluative and persuasive
• Elephant in the room
• External letters
• Arms distance from candidate
• Invitation template
• Rationale for each reviewer

10
Provost Feedback

• Portfolio
• Organized, reader friendly
• Selective
• Include all role statements, letters
• Self assessment letter
• Reflective, informative
• Adjustments

11
Internal Letter

• Excellence in the major assignment, effectiveness
  in all other assignments
• Satisfactory performance of role
• Appropriate progress towards tenure
• Recommendation on renewal of appointment or
  tenure and promotion (final year)
• Recommendations for improvements

12
Dates for Tenure Advisory Committee

• February 15 first meeting promotion to full
• September 15 external reviewer solicitation
• October 26 3rd year review
• November 30 - 1st, 2nd, 4th, 5th, final year
  review
• PT meeting each year
• Tenure advisory committee letter each year

13
Nonrenewal or Termination

• 1st, 2nd, 3rd year termination at end of
  current year appointment (6 ½ months)
• 4th, 5th and final year termination at end of
  current year appointment plus a terminal year
  contract (18 ½ months)

14
Grievance Process

• Arbitrary (i.e. lacking a rational basis) or
  capricious (i.e. determined by chance, whim, or
  impulse unreasonable unsupported) conduct
• Violations of legal, constitutional, or
  statutory rights
• Violations of code, policies and procedures