Reappointment, Tenure

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Reappointment, Tenure Promotion Procedures

• Faculty Relations
• UBC Vancouver
• October 2008

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Our Objective

• To give you the tools to conduct smooth, fair and
  equitable reappointment, tenure and promotion
  processes for our faculty members

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Reappointment, Tenure Promotion

• Tenure Streams
• Criteria
• Tenure Tenure Clocks
• Promotion Reviews
• Schedules
• Procedures
• For Assistance

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The Tenure Streams
The Professor Stream Assistant Professor
Associate Professor
Professor Instructor II
The Instructor Stream Instructor I
Senior Instructor
(See the Tenure Stream Faculty Ranks at a Glance
handout)
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The Criteria
(See the Professor and Instructor Path Criteria
handouts)
The Professor Stream
The Instructor Stream
Service
Service
Teaching
Teaching
Research
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Tenure

• Tenured appointments are full-time appointments
  (unless agreed to be part-time) that cannot be
  terminated before normal retirement age except
  for cause, financial exigency or redundancy.
• Grant tenured appointments are tenured
  appointments that are subject to non-University
  funding availability.
• The criteria are the same!

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The Tenure Clock

• The tenure clock for faculty always begins on
  July 1 of the calendar year in which they were
  hired
• Extensions are granted for maternity parental
  leaves (automatic) and sick leaves (on a case by
  case basis)
• There is only one shot at tenure in that stream
• An Assistant Professor is the only rank that
  cannot be reviewed early for tenure unless linked
  to a promotion review

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The Tenure Clock
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Promotion Reviews
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Periodic Review for Promotion
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Senior Instructors Promotion

• A Senior Instructor can request a periodic review
  for promotion to the professoriate in the 5th
  year and then every 3 years.
• If promoted to Assistant Professor, the
  appointment is tenure track, with tenure retained
  as Senior Instructor

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The ARPT Schedules

• (See the Sample RPT Schedule for a tenure track
  Assistant Professor hired in 2008 handout)

• We have templates on our website to help you
  identify the review dates for
• Assistant Professor (tenure track)
• Instructor II (tenure track)
• Instructor I (tenure track)
• Associate Professor (tenure track)

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The Procedures

• The reappointment, tenure promotion
• procedures are set out in Articles 5 9 of
• the Agreement on Conditions of
• Appointment for Faculty, and are
• supplemented by the Guide to Reappointment,
  Tenure and Promotion Procedures at UBC

(See the Summary of the Tenure and Promotion
Process and the Tenure and Promotion Checklist
for Heads/Directors handouts)
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Reappointment Reviews

• The process for reappointment reviews is exactly
  like the process for tenure promotion reviews
  EXCEPT
• External letters are only required where the Head
  or Department are considering a negative
  recommendation
• The President doesnt consult with SAC
• (See the Reappointment Checklist for
  Heads/Directors handout)

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Heads Meeting

• The Head must meet with all tenure track faculty
  at least annually.
• For tenured faculty, we encourage annual meetings
  or, at minimum, at least in the 2 years prior to
  a promotion review.

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Heads Meeting

• Its an opportunity to clearly note the strengths
  and opportunities for improvement.
• It is also important to provide advice re the CV
  other relevant material required for the next
  RPT review.
• The Head candidate must agree in writing on
  matters discussed.

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Eligibility to be Consulted
The Head must consult with eligible members of
the departmental standing committee on all
reappointment, tenure and promotion cases.
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Departmental Consultation Procedures
Each Academic Unit is required to have documented
procedures regarding consultation with the
departmental standing committee for all
reappointment, tenure and promotion cases. Please
ensure that this includes information about joint
appointments, whether as the home or non-home
department. (See the 2 Sample ARPT Department
Procedures handout)
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Letters of Reference
The Head must consult with the departmental
standing committee on choosing referees.
See the Sample Letter of Request for Reference in
the Guide
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Letters of Reference
All tenure and promotion cases require 4 arms
length letters of reference Note that Senior
Instructor cases do not require arms length
letters but still need 4 letters.
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Tenure Promotion Reviews
Serious concerns?
No
We can help!
Yes
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Tenure Promotion Reviews
See the Suggested Format for the Heads
Letter In the Guide
Negative?
Yes
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Tenure Promotion Reviews
See the SAC Checklist in the Guide
Negative?
Yes
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Supplementing the File
The University and the candidate have the right
to supplement the file with new, unsolicited info
or a response to particular concerns that emerge,
up to the stage of the Presidents decision
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For Assistance

• The Collective Agreement, in particular Articles
  2-5 9 of the Agreement on Conditions of
  Appointment for Faculty
• Guide to Reappointment, Tenure and Promotion
  Procedures at UBC for 2008/09 (coming very, very
  soonpromise!!)
• Our website www.hr.ubc.ca/faculty_relations/tenur
  e/
• Call us!