Accommodation Banner Training

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AccommodationBanner Training
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Programme for the Day

• Changing your password
• Searching for students/IDs
• Address look-up, entry, amendment
• Emergency address and e-mail entry
• Telephone number entry and the link to SPAIDEN
• Applicant data
• Holds and how they work
• Student records programme, mode, registered etc
• Accommodation process
• Finance
• Coming soon

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Changing your password

• You should change your Banner Client password
  regularly for security purposes.
• Remember that key transactions are date and time
  stamped with your user ID.
• It is your responsibility, therefore, to maintain
  password confidentiality and ensure it is not
  used by other Banner users.

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• After logging into Banner, go to the form GUAPSWD
  (Oracle Password Change Form) and do the
  following

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Searching for Students

• The search facility is available from most forms
  via the search button next to the ID field
• Click on the search button to begin the search

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Searching via Date of Birth !

• Please note that this search form is only
  available via SPAIDEN.
• When clicking on the search button in the key
  block you will be given three options.

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Addresses

• Permanent, Mailing, Term Time and Financial
  Addresses are stored in SPAIDEN.
• Emergency contact information and addresses are
  stored in SPAEMRG.
• All UK addresses must be entered using a valid
  Postcode.

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Emergency Contacts

• SPAEMRG allows the recording of information
  submitted on the students Next of Kin form
  during registration. This form allows the
  addition of names and addresses of people to be
  contacted in an emergency. These addresses can
  be in addition to the persons own list of
  addresses in the Identification Form (SPAIDEN).

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E-mail Addresses

• GOAEMAL is used for storing students e-mail
  addresses.
• The student e-mail address (UNST) is generated
  after the student record has been created.
• Students can also add one personal e-mail address
  (PERS) via BannerWeb.
• The University e-mail address (UNST) will always
  be the preferred address.

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Telephone Numbers

• Extra telephone numbers can be recorded in
  SPATELE without the need to be attached to an
  address (such as a mobile phone or temporary
  number). Any phone numbers already input in the
  Identification Form (SPAIDEN) will automatically
  feed into this form.
• Students are able to add and update their
  telephone numbers from BannerWeb.

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Applicant Data

• Students can apply via UCAS or Direct to the
  University
• All UK Undergraduate applicants should apply via
  UCAS
• All International and Postgraduate applicants
  should apply direct to the University.
• Any UK UG applicants who havent previously
  applied through UCAS and decide that they want to
  apply will apply direct through clearing.

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Main Application Details Form

• An Applicants record can be viewed using the UCAS
  Main Applicant Details Form (SKAUMAD). The
  record can be found by entering the Applicant ID
  or by entering a Banner Student ID.
• The Applicant ID for a UCAS applicant is their
  UCAS number and the Applicant number for a direct
  Applicant is a system generated number starting
  with a D.

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Main Application Details Form

• All UCAS applicants are downloaded directly into
  Banner.
• UCAS applicants will show will a source of U
  UCAS, G Graduate Teacher Training or N
  Nursing and Midwifery
• Admissions generate all Direct entry applicants.
• Direct applicants will show with a source of D

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Main Application Details Form

• If the student is a UCAS/GTTR/SWAS applicant they
  may have a number of records on this screen. The
  only ones that relate to applications at
  Greenwich have an institution code of G70 and the
  field is shaded in black.
• The Mode of a student can be obtained from the
  Supplemental Applicant Information Form (SKASAIN)
  (2nd block).

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Main Application Details FormStatuses Explained !
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School Decision

• This is the decision the school makes as to
  whether they will accept the applicant or not.
  Valid options are
• U Unconditional
• R Rejected
• W Withdrawn (applicant has withdrawn
  application)
• C Conditional (conditions have been made)
• I Interview (been invited for an interview)

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Applicant Decision

• This is the decision of the applicant after they
  have been given the schools decision. Valid
  options are
• F Firm (accepted place)
• I Insurance (accepted place as insurance)
• D Declined
• Applicants can only have one Firm and one
  Insurance place.

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Confirmation Decision

• This is entered once the A' level results have
  been received. Valid options are
• A Accepted
• R Rejected

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Final Response

• Once the A' level results are out UCAS send a
  letter to the applicant to inform them that they
  have met the conditions. The applicant then
  returns a signed slip either accepting or
  declining the place. Valid options are
• A Accept
• D Decline

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STUDENT RECORD

• Once an applicant has been accepted (UFAA in
  SKAUMAD) a general student record (SGASTDN) is
  created for them.
• A General Student Record in this form does not
  mean that the student has completed registration
  for the term specified.
• A student can be registered for two programmes of
  study at any one time. These are known as the
  Primary and Secondary Curriculum.

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HOLDS

• Holds are added to a students record via SOAHOLD.
• These are put in place to ensure a student has
  completed various tasks for registration and also
  to stop the student using facilities when they
  have a debt etc.
• All new students will have a check-in (CN), fees
  (FE), identification (ID), qualifications (QF)
  and student union (SU) hold on their record.

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HOLDS

• If a hold is still active it will have a To Date
  greater than todays date. Most will show with a
  date of 31-DEC-2099.
• Holds are removed by members of staff who have
  seen the correct paperwork or information.
• Holds are removed by overtyping the To Date as
  todays date.
• Some holds i.e. debt holds, can only be removed
  by the user that added the hold. These are holds
  where the Rel indicator is ticked.

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Student Course Registration

• Once a general student record (SGASTDN) record
  has been created for a student a Student Course
  Registration record needs to be created
  (SFAREGS).
• This form is used to define what courses the
  student is studying.
• This form also shows whether a student has
  Withdrawn or Interrupted their study.

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SFAREGS

• The status field will tell you whether they are a
  current student. Valid codes are

EL Eligible to Register (current student) I
Interrupt Study (should return in the
future) W Withdrawn X Did not arrive Z
Excluded
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Is a student registered?

• A student is classed a fully registered when
• A student record has been created
• AND
• All holds have been removed

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SWASMRY

• This form can be used to check a students
  registration. Some of the information it
  displays are

• Any holds still in force
• Registration status (SFAREGS)
• Programme of study (SGASTDN)
• Mode (SGASTDN)
• Library and Computing Access

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Student Progression - SHADEGR

• This form stores the progression records for
  students. It is also the form where courses can
  be applied to academic stages and where the
  overall stage average can be calculated.
• Each student can have a number of progress
  decisions. Each progress decision is stored in a
  degree seeking record.
• There should be at least one degree seeking
  record for each of the academic stages they have
  undertaken.

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Student Progression

• A new record is automatically generated each
  session when the students first grade is rolled
  to academic history. The current record will
  have a status of SO, sought.
• Each degree seeking record can be viewed in this
  form. Courses are applied to degree seeking
  records so that an overall grade (GPA) can be
  calculated. This overall GPA is then used at a
  Progress and Award Board (PAB) to decide the
  progress decision a student should be given.

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Accommodation - The Process
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The Process cont..
Student Arrival Logged
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Forms to Be Used

• SLARMAP - Dorm Room and Meal Application Form
• SLARASG - Room Assignment Form
• SLARUSE - Dorm Room Query Form

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Dorm Room and Meal Application Form (SLARMAP)

• Use SLARMAP
• to record an application has been made
• to qualify a person for room allocation
• to reject an application
• to send an offer of a place
• to record an acceptance

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Room Assignment Form (SLARASG)

• Use SLARASG
• to allocate a room
• to send an arrivals letter
• to print a license agreement
• to make a student resident in a room
• to move a student to another room/hall

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Dorm Room Query Form (SLARUSE)

• Use SLARUSE
• to find out who is or was in a room

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S L A R M A P
Review the Process
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S L A R A S G
Review the Process cont..
Student Arrival Logged Status RE
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Finance

• TSAAREV Account Detail Review Form
• TSADETL Student Account Detail Form
• TSAMASS Billing Mass Data Entry Form
• TSAISTL Instalment Plan Form
• TZALOAN Student Contract Cheque and Loans Form

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Addresses on Statements Receipts

• The address that shows on the Statement and
  Receipt has a hierarchy as follows
• It looks for an active MA address first, if one
  doesnt exist it looks for an active TT address
  and if that doesnt exist it looks for an active
  PR address.

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The Perfect Student
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Coming Soon

• Banner Version 7
• Will be implemented over Easter Weekend 2007
• Completely new look and feel
• Internet Native, accessed through Browser
• Fundamentally different to current version due to
  concurrent curricula logic
• BannerWeb will look different too
• Significant upgrade process required

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Questions???