Suzanne Chisholm Head of Policy Inclusion

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PRESENTATION TO ADEW DATA PRACTITIONERS
GROUP 15TH October 2008

Kara Richards Department for Children, Education,
Lifelong Learning Skills
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What will be covered in the presentation?

• Educated Otherwise Than At School (EOTAS) pupil
  level data collection
• Local authority duty to identify children missing
  education
• Whats on the horizon?

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EOTAS Data Collection

• The collection will focus on those educated
  otherwise than at school as defined in Section
  19(1) of the Education Act 1996 i.e. those
  children of compulsory school age who, by reason
  of illness, exclusion or otherwise may not for
  any period receive suitable education.
• Local authorities will be required to provide the
  Welsh Assembly with pupil level data for all
  pupils for whom the LA is financially responsible
  for the provision of education whether that be in
  PRUs or in other forms of alternative
  provision.
• The EOTAS collection will replace the current
  paper based STATS1 collection from PRUs.
  However, this does not mean that PRUs should not
  be encouraged to maintain their own pupil data
  where possible and LAs may wish to consider how
  data maintained by PRUs could be supplied to them
  electronically to help form part of the return.
• The first collection will take place in January
  2010.

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EOTAS Data Collection - Aims

• To plug the gap in pupil data in respect to those
  pupils not in school and provide additional data
  on those pupils previously in school, but no
  longer on a school roll as well as data on those
  who may never have been on a school roll.
• To inform evidence based policy on a group that
  historically we have had little data on. It is
  expected that the data which is used to complete
  the return will be regularly maintained and
  monitored by the local authority providing them
  with ongoing data about this vulnerable group of
  children.

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EOTAS Data Collection Use of data

• Can be linked with other assessment and
  attainment data and will allow schools and LAs
  to quickly and accurately carry out previously
  complex statistical analyses.
• ensuring a greater accuracy of pupil level data
  to help schools and LAs to adhere to the
  principles of the Data Protection Act (DPA).
• This collection will support LAs in the new duty
  to identify children missing education in their
  area.

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What data will we require?

• The majority of data items should already exist
  in local authority MIS.
• Wherever possible we have tried to align the
  basic structure of the XML output to that of
  existing data collection returns from schools.
• There are three items in the collection which are
  new to CBDS and are specific to this data
  collection.
• Category of Provision pupil level data item to
  identify the category of provision for each pupil
  based on the provision scheduled for the census
  week. The pupil will either be placed in a PRU
  or another form of EOTAS provision (FE College,
  work related education etc). This will be a
  repeatable field.
• Hours of Provision - to identify the number of
  hours of provision made for each pupil in the
  week of the EOTAS collection. The hours of
  provision for each category during the week of
  the census should be included.

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• Elective Home Education - Currently, there is no
  legal basis under which authorities can collect
  personal data about pupils educated at home by
  parents i.e. not paid for by the authority.
• Authorities are expected to be aware of such
  pupils, especially where a parent has given
  notice to a school that a parent is withdrawing
  the pupil from school to educate the pupil at
  home.
• This is an establishment level data item rather
  than a pupil level item. The item will be a
  headcount of pupils by reference to gender and
  age. Age will be determined as age at the
  preceding 31 August.

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Children Missing Education

• The Welsh Assembly Government intends to commence
  Section 436A of the Education Inspections Act
  2006 which requires that local authorities must
  make arrangements to enable them to establish the
  identities of children residing in their area who
  are not receiving a suitable education.
• The duty applies in relation to children of
  compulsory school age who are not on a school
  roll, and who are not receiving a suitable
  education otherwise than being at school.
• The purpose of the duty is to make sure that
  children missing from education are identified
  quickly and effective monitoring systems are put
  in place to ensure that action is taken to
  provide them with suitable education.
• Local authorities will be responsible for meeting
  the requirements of the duty. They will need to
  put in place arrangements for joint working and
  appropriate information sharing with other local
  education authorities.
• We plan to commence the new duty on 1st April
  2009

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Scoping Study

• Scoping study on Data Management and Information
  Sharing Solutions under The Children Act 2004.
• The aim of the study is to identify the range and
  scope of work that is already taking place within
  the Assembly Government, elsewhere in Wales and
  across the UK to establish, operate and manage
  systems that record and identify specific
  individualised child and young person data
  including, accessing that data within and across
  agencies.
• In the light of that work, and in the context of
  Sections 25 to 29 of the Children Act 2004 and
  recommendation 17 of the Laming Report, to
  suggest options for improving data management and
  information sharing by building on existing
  models or creating new ones for Wales.

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Whats on the horizon? - Flying Start Data
Collection

• Currently scoping out the requirements for a
  pupil level data collection on children
  participating in the Flying Start programme.
• This return would apply to local authorities.
• This will involve the collection of data on
  children aged between 0-3 years engaged in Flying
  Start funded programmes.
• Initial thinking is that local authorities will
  need to generate a UPN for all Flying Start
  children which will follow the child through into
  maintained sector education.
• Data could include pupils accessing free full and
  part-time childcare places and language and play
  courses available through the programme.
• We are exploring the possibility of introducing
  this collection in 2011.

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Whats on the horizon? - Early Years Data
Collection

• Currently scoping out the requirements for the
  development of a pupil level data collection of
  3-4 year olds in non-maintained settings funded
  as part of the Foundation Phase.
• This return would apply to local authorities.
  3-4 year olds receiving provision in maintained
  settings will be picked up through the PLASC.
• As with Flying Start the local authority would be
  responsible for generating the UPN for those
  children entering the system in a non maintained
  setting. This UPN would then follow them though
  into maintained sector education.
• We are exploring the possibility of introducing
  this collection in 2011.

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• Any Questions?