Portfolio, Programme and Project Offices New Guidance from OGC P3O

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Portfolio, Programme and Project Offices New
Guidance from OGC (P3O)

• Sue Vowler
• Lead Author - Project Angels

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OGC / TSO / APMG P3O Initiative

• No single point of guidance or advice on setting
  up or running effective delivery support /
  enabling offices in alignment with OGC Best
  Practice
• P3O guidance
• Enhance and pull together in one publication
  existing OGC P3O guidance (PRINCE2, MSP, M_O_R,
  ITIL, Gateway, Portfolio Mgt and Centres of
  Excellence)
• Provide the basis for training and qualifications
  at a number of levels

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OGCs P3RM Products
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Proposed publications

• Portfolio, Programme and Project Offices
• Portfolio, Programme and Project Offices Pocket
  Book
• For Successful Portfolio, Programme and Project
  Offices Think P3O

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Time line

• 12/10/2006 - agreed need / market for guidance
• June 2007 Best Practice Showcase launch
• October 2007 Review Group launch
• Authoring November 2007 to February 2008
• Review and redraft March to August 2008
• Pilots May to August 2008
• Official OGC Launch October 28th 2008

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Organisation Portfolio Office Model
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Hub and Spoke Model
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Some influences on P3O development?

• PRINCE2 and MSP
• OGC Centres of Excellence initiative in UK
  government (2003)
• KPMG surveys (2002 and 2005)
• PMI White Paper The Multi-Project PMO (2007)
• P3M3 maturity models
• Future - OGC P3O initiative (2008)

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Trends

• Emergence of Portfolio Management
• Supporting senior managers decision making
• Providing a challenge and scrutiny function
• Experienced trained (senior) staff with
  credibility
• P3O seen as career path not a stepping stone
• Critical Friend role
• Strategic and Sponsor / SRO support functions
• Standard models, services and language
• Centralisation of services to leverage more
  output and support alignment across initiatives -
  Flexible resource models
• P3O model provides support to integrated
  governance and escalation
• Virtual offices working to consistent standards

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P30 Guidance - Audiences

• Why?
• Corporate
• Senior Management
• Departmental Heads
• What?
• SROs
• Programme Manager
• Portfolio or Programme Office Manager
• How?
• Staff within a P3O

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Publication Content

• Introduction
• Development path linked to maturity
• Why have a P3O?
• Business Case
• Funding set up and ongoing
• Performance Measures
• What is P3O?
• Strategic Context where does it / they report
  etc.
• Models and sizing
• Roles / responsibilities
• High level functions and services
• How to set one up? - Lifecycle of P3O
• Setting it (them) up
• Re-energising an existing office
• Sustainability / continuous improvement
• Closing down

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Appendices

• Roles / Responsibilities
• Business Case
• Case Studies
• Good Practice examples - link to online
  repository
• P3M3 overview
• Functions / Services
• Further Information
• Glossary

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What next?

• APM Group Qualifications development
• Chief Examiner appointed
• Pilot Courses held
• Foundation at launch
• Practitioner / Advanced to follow
• You can contribute to the online repository
• Good examples sizing models, reporting formats,
  prioritisation models etc.
• Case Studies
• Send to sue_at_project-angels.co.uk

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• www.best-management-practice.com