ESEC Workshop, 28/29 October 2004

1
ESEC Workshop,28/29 October 2004

• Timesheets
• and how to survive them
• Margaret Birch
• Institute for Employment Research

2
Rationale for Timesheets

• Full Economic Costing of Research
• Multiplicity and complexity of research contracts
  and grants
• CEC FP6 Audit Rules

3
IER Model Key Features

• Project day basis
• Quarterly forward plan for each member of staff
• Monthly completion of timesheets by all staff
• A tool for the allocation of salary costs to
  projects
• Transparency

4
Additional Features for CEC FP6 Purposes

• Because of audit requirements -
• Project Manager signs every timesheet
• Match timesheet to salary cost
• Fit of timesheet with person monthscosted and
  charged to the project
• Ensure your timesheet system is in place from now
  
• Monitor your time against the ESEC workplan and
  timetable (see p.29 of Description of Work)
• Apply your timesheet system consistently
• Each claim submitted must be externally
  audited. The CEC may also carry out a full audit
  of the project.