Test Monitor Training

1
Test Monitor Training

• Administering Minnesota Assessments

2
Purpose

• To provide an overview of test security and
  administration procedures required by MDE.
• To reduce the number of security and
  administration problems during testing.

3
Test Security

• Important Points,
• Problems Causes

4
Test Security Why Is It Needed?

• Maintain the integrity of the
• Tests
• Test results
• Support fair comparisons among districts
• Protect the states financial investment
• Test items are expensive

5
Test Security Important Points

• Anyone involved with the packaging, security, or
  administration of statewide tests must complete a
  Non-Disclosure Agreement.
• Test Monitors must have a document that lists
  which test was assigned to which student (for
  determining if all tests and answer books were
  returned).

6
Test Security Issues

• Only students or translators are allowed to see
  test items
• Reproducing any part of a test
• Failure to follow the Test Monitor Directions
  script, including translations (e.g., providing
  assistance to students).
• Failure to follow test manual and district
  guidelines for taking restroom or water breaks
  during the testing session.
• Cheating by a staff person or student.
• Inappropriate materials posted on walls.
• Unused secure materials not returned to PEM.
• A test book removed from the testing session by
  staff or a student.
• Failure to sign the Non-Disclosure Agreement
  prior to the testing session.

7
Test Monitor Responsibilities

• Before, During, and After
• Testing Sessions

8
Test Monitor Before Testing Day

• Read, understand, ask questions to clarify, then
  sign the Non-Disclosure Agreement.
• Review in detail your Test Monitor Directions.
  Understand every step of administering the
  specific exam including your proctor script.
• Know how to contact your School Assessment
  Coordinator during testing.
• Know what gets documented and how to report
• Know where to pick up testing materials on the
  day of the test.

9
Test Monitor Before Testing Day

• Know your building/district procedures for
  managing
• Restroom breaks during testing (individual
  student and whole room).
• Disruption due to inclement weather and other
  special circumstances.
• Student illness.
• Student discovers a printing error in a test
  book. Do not make corrections on answer
  documents! Let your SAC know what is incorrect
  and we will make the changes electronically.
• Starting and stopping testing for each segment of
  test.

10
Test Monitor Before Testing Day

• If students are taking an MCA on multiple days,
  know your buildings plan for keeping documents
  secure between testing sessions.
• Remove or cover any prohibited materials in your
  room visual aids that directly relate to test
  content.

11
Test Monitor Testing Day Before Students
Arrive

• Sign out your secure materials from your School
  Assessment Coordinator.
• Keep your testing materials secure until the
  testing session.
• Check materials to verify that all the tests
  listed on the top of your Test Monitor Test
  Materials Security Checklist are in the test book
  bundles.

12
Test Monitor Testing Day Before Students
Arrive

• Make sure you have enough tests and answer books
  for the students taking the test.
• Use your Test Monitor Test Materials Security
  Checklist to assign numbered test books and
  answer books to individual students.
• Record extra test materials on your Test Monitor
  Test Materials Security Checklist.

13
Test Monitor Testing Day During the Test

• Monitor your students during all testing
  sessions.
• Follow the Test Monitor Directions script
  carefully.
• Answer questions about sealing or the format of
  the test (e.g., Where does segment 1 end?)

14
Test Monitor Testing Day During the Test

• Resist the temptation to review the test items
  over students shoulders.
• Notify your SAC of any testing irregularities as
  soon as possible.

15
Activities Prohibited During Testing

• Posting visual aids that directly relate to test
  content.
• Revealing test items (from sections of the test
  not yet taken).
• Reading test items to students.
• Copying test items.
• Helping a student answer test items.
• Changing a students answers.
• Defining terms used in test items.

16
Testing Irregularity Notification Form

• When a breach of test security occurs -
• Notify School Assessment Coordinator/District
  Assessment Coordinator
• Fill out Test Irregularity Notification form
• DAC faxes form to MDE (651-582-8874)
• If further information is required MDE will
  contact DAC
• Testing Irregularity Notification form is kept in
  district files

17
Test Monitor Testing Day After the Test

• Use Test Monitor Test Materials Security
  Checklist to verify receipt of all test books and
  answer books from the assigned students (check
  off for each test).
• Follow the Test Monitor Directions carefully.
• Keep your testing materials secure after the
  testing session.
• Sign in your secure test materials with your
  School Assessment Coordinator.

18
Test Security Violations

• Possible Consequences

19
Test Security Violations Possible Consequences

• MDE may require district to
• Develop or amend its test administration/security
  plan.
• Clarify roles and responsibilities of staff
  establish better tracking mechanisms.
• Order training of staff or send memo to staff.
• Refer the matter to the Board of Teaching for
  possible teacher licensure sanctions.

20
Test Security Violations Possible Consequences

• MDE may
• Send a copy of its decision to the Minnesota
  Department of Administration Data Privacy
  Violations.
• Invalidate a test score student, class, school,
  or district.
• Withhold state educational aids.

21
MCA-II Information on the Web

• Extra Proctor Administration Directions and this
  powerpoint are available at
• http//www.stillwater.k12.mn.us/MCA_II_2008_Info.h
  tml
• You can also link directly off the Teaching and
  Learning district web page.

22
MDE Monitoring

• This spring, MDE will begin visiting schools to
  monitor test administration. These site visits
  are part of an overall strategy to improve the
  administration of Minnesotas assessments. What
  MDE learns from these visits will help districts
  construct uniform testing conditions across the
  state.
• An MDE staff person will arrive unannounced at
  the school office around 700 a.m. and request to
  see the School Assessment Coordinator. They will
  stay on site until testing is over for the day
  and all test materials have been collected from
  the test monitors. The MDE staff person is there
  only to observe, not to participate in the
  administration of the test.

23
Testing Dates

• April 14 15  Reading - All students in grades
  3-8, 10 Math - Grade 11
• April 14  GRAD Written Composition - All
  students in grade 9
• April 21 22  Math -  All Students in grades
  3-8
• April 22 - available for make up MCA-II tests.
• April 22  Make up date for GRAD Written
  Composition Assessment - grade 9
• April 27 to May 22 - Science - All students in
  grades 5, 8, and 10 (exact date will vary by
  school)

24
Assessment Page
25
Test Monitor Directions