The Mobile Manager: Increasing Your Personal Productivity

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The Mobile Manager Increasing Your Personal
Productivity
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Program
1.00 Introduction Warren Westcott State
Director ACHSE What is Mobile
Computing? Clinical Professional
Applications of Handheld Computing 3.30 Afternoon
Tea What Mobile Computing means for the work
/ life balance Future developments in mobile
computing 5.00 Conclusion of workshop
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What Sort of Uses for the PDA?

• The Usual
• Contacts
• Appointments
• To Dos
• Email
• Memos

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What Sort of Uses for the PDA?

• But also you can
• read books on your PDA (if you really want to!)
• use it with spreadsheets
• and databases
• Airline check in desks
• Post codes
• Clothing size conversion
• Morse code and more
• and checklists

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What Sort of Uses for the PDA?

• Health specific
• Pharmacopoeia
• Articles to read
• Specific databases for clinical areas
• Specific application for tasks and/or departments

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What Sort of Uses for the PDA?
It can be really useful when you are traveling

• As many international times as you want
• An alarm clock
• A currency converter
• A specialised itinerary tracker

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What Sort of Uses for the PDA?

• And there are also
• Games of course!
• Your personal training record
• Expense tracker
• Phone call log
• ...... and just about anything else you can think
  of

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Web Sites

• http//www.palm.com/
• http//www.handango.com
• http//www.palmpilot.com/
• http//www.palmgear.com/
• http//www.pilotzone.com/
• http//www.palmblvd.com/
• http//www.eurocool.com/
• http//www.isaac.cs.berkeley.edu/pilot/

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Digital Cameras
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Digital Cameras

• Uses
• Sending images
• Storing images

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Email
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How well do you manage your email?

• Do you

• Often fail to read all your new messages on the
  day?
• Have trouble identifying the important messages?
• Dread returning to a full inbox?
• Dont have time to sort and file your email?
• Often store messages to deal with later?
• Frequently need to find email messages but cant?

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Managing your Email - 1
To help you manage your email

• Set up folders for subject areas or recipients
  and direct your emails to them
• Flag emails you need to respond to
• File attachments where you can find them
• Link your mail to appointments to-dos

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Managing Your Email - 2

• Here are more things you can do to manage your
  emails

• Set up rules to highlight important emails
• Set up rules to forward automatic replies

• Organise your emails by date or by sender
• Filter emails
• Add or remove fields

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HTML or not to HTML?

• HTML is a special format in which your mail can
  be sent. You can send in fancy formats, include
  photos, art work, colours, special fonts etc.
• BUT Remember

Some people can only receive plain text and
will not be able to read your email
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Attachments
Its easy to attach just about anything to an email

• Receiving
• Do you know the sender?
• Are you expecting the email attachment?
• What if I cant open it?
• Sending
• Are the recipients likely to be able to open it?
• What is the size of the attachment?

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What do I do if the file I receive is Zipped?

• Zip files are "archives" used for distributing
  and storing files. Zip files contain one or more
  files. Usually the files "archived" in a Zip are
  compressed to save space.

http//www.winzip.com/
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Viruses

• Yes, you can pick up a virus just about anywhere
• You NEED anti-virus software
• At home as well as work

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Review How to Manage Mail
5 Principles of good email management Manage
your mail dont let it manage you

• Email is only one method of communication
  sometimes other ways are more appropriate
• Set aside time each day to answer your mail
  rather than looking at it over the day
• Use follow-ups to ensure you dont miss items
• Use folders and categories to organise your mail
• Link your mail with appointments, contacts and
  to-do lists

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