Nexinfo _ Payroll Webinar

1
Lower Costs Improve Payroll by January
2021with Oracle HCM Payroll

• Date 07-09-2020

Prepared By
Mohan Cavale
2
Who Is NexInfo?

• SUMMARY
• NexInfo Solutions Inc. (NexInfo) is a leading
  consulting company, a premier Oracle partner,
  founded in 1999 with 20 years of extensive
  experience in helping clients, utilizing our
  consulting expertise to small, medium and large
  enterprises. Whether you are a fortune 1000
  company or a small business or a start up,
  NexInfo can help you achieve Operational
  Excellence using a blend of Business Process and
  Software Consulting Services.
• Deep domain expertise, including Enterprise
  Resource Planning (ERP), Product Lifecycle
  Management (PLM), Integrated Business Planning
  (IBP/SOP), Customer Relationship Management
  (CRM), Enterprise Performance Management (EPM),
  Human Capital Management (HCM), Oracles Cloud
  Based Industry Solution for Higher Education
  (Student Cloud), Predictive Data Analytics,
  Security, Business Transformations.
• We use our proven NexGen Methodology for
  traditional models and NCAM (NexInfo Cloud
  Adoption Model) for fast track Cloud migration
  projects. Both methodologies bring a Best
  Practices based approach to help you achieve
  operational goals and accelerate operational
  excellence.
• Recognized in the industry, including features in
  Gartner Reports, The Silicon Review (50 Smartest
  Companies of the Year 2016 and 10 Fastest Growing
  Oracle Solution Providers 2017), and CIO Review
  (100 Most Promising Oracle Solution Providers
  2015 and 10 Most Promising ERP Consulting/Services
  Companies 2019)
• PARTNERS
• CORPORATE INFO
• HQ in Orange County, CA with offices in Redmond,
  WA, Chicago, IL, Bridgewater, NJ, Dublin,
  Ireland, Chennai Bangalore, India
• Operations across the United States, Europe
  (Ireland, UK, Switzerland, Belgium) India

3
Industry Experience
Public Sector
Healthcare
4
Presenter Information

• Name Mohan CavaleTitle Principal and Solution
  Architect, NexInfo
• Experience Expertise
• Technology leader with extensive experience
  across technologies and deep insight into
  business process design impacts from technology.
  His extensive experience in various technologies
  and applications ranging from Microsoft and
  Oracle to latest mobile applications and
  predictive analytics platforms is the backbone of
  NexInfos technological innovation to automate
  business processes. He typically engages with
  clients in Solution Architect / Development,
  Functional Architect and Technology Lead roles.

Mohan Cavale Principal and Solution Architect
5
Agenda
6
About - NWCC

• Largest Community College in Mississippi
• 6 Campuses
• 8000 Students
• Approx. 1000 Staff
• Traditional Program and eLearning
• Technical and non-Technical Programs
• Lean IT Staff
• Running Legacy Systems 10 year old Systems

7
The World of Payroll is Changing
8
The Payroll Challenges
Complex compliance and standards
Total cost of ownership
Fragmented payroll models
Antiquated infrastructure
9
The whole Payroll flow in one place
10
Oracle HCM and Payroll Cloud All in One

• ONE Suite of Productsfor all processes
• ONE User Experiencehuman interactions, any
  device, any browser
• ONE Technologyplatform, data model,
  integrations, extensibility, security, emerging
  technologies

11
NWCC HR Payroll Profile
12
Complexities
13
NexInfos Cloud Adoption Model (NCAM)
14
Principles of NCAM Methodology

• NexInfos Cloud Adoption Model (NCAM)
• The implementation is solution driven based on
  best practices and not requirements driven
• Focus on creating value to the customer from Day
  1
• Early visualization of the solution and
  incorporate rapid feedback
• Easy change management

Understand the Change
Vision, objectives, benefits, sponsorship, change
readiness
Assess Adoption
Assess the Impact
Monitor performance, reward compliance, identify
and recommend interventions
Business impact assessment, stakeholder analysis
Prepare the Organization and define approach
Enable the Change
Cloud Adoption Strategy communication, training
and user support strategy
Stakeholder management, communications, training
delivery, transition management
15
Methodology Followed at Client Site
Methodology Applicable for All Higher Education
Institutions
16
Parallel Payroll Test Run Improvements
17
Some Issues
Area Description
Create pay codes Create Additional pay codes based on hiring of New Employees
Direct deposit bank file upload The Nacha file generated from Oracle payroll would not import to local Bank
Ceridian file Test file needs to be sent to Ceridian to verify successful integration
Employee updates from last payroll For better matching in Dec parallel payroll, any employee changes must also be input into Fusion Dev1
Check print Alignment of check print needs to be adjusted for a static table so that check amount aligns
18
Timeline
Period 2020 - 2021 22nd Aug Sep Oct Nov Dec 6th Jan
Project Launch Project Launch
Design Sessions Design Sessions
1st end to end Testing cycle 1st end to end Testing cycle
1st Parallel Payroll run 1st Parallel Payroll run
2nd End to end testing cycle 2nd End to end testing cycle
2nd Parallel payroll run 2nd Parallel payroll run
3rd Parallel Payroll run 3rd Parallel Payroll run
Go-Live Go-Live
Launch
Design Sessions
2nd payroll run
E2E
Launch
19
Customer Benefits
Time Clocking with Oracle Time and Labor allows
client to move away from Manual keying of the
timecard hours (OTL Implementation Planned)
4 Months to Go-Live (Highly Accelerated go-live
for Oracle Payroll)
Moved away from maintaining Tax Tables manually
Improved Accuracy and Lower Total Cost of
Ownership
Mobile Device Access
20
Contact Us
Dublin, Ireland
Bellevue, WA
Bridgewater, NJ
Orange, CA Santa Ana, CA
New Delhi, India
Chicago, IL
Bangalore, India
Chennai, India