Import-Export Documentation & procedures

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• Import-Export Documentation Procedures

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Documents for Import-Export
Importing and exporting goods involves a series
of procedures and requires various documents to
comply with international trade regulations. Here
is an overview of the documents and procedures
involved in import-export activities
A commercial invoice is a bill for goods issued
by the seller to the buyer. It includes details
such as the description of goods, quantity,
price, and terms of sale.   Bill of Lading (B/L)
A document issued by the carrier to the shipper,
acknowledging receipt of goods and detailing the
terms of the transport.   Packing List An
itemized list of goods in the shipment, including
weights, dimensions, and packaging details.  
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Insurance Certificate Proof of insurance
coverage for the shipment, ensuring protection
against loss or damage during transit.   Import/Ex
port License A permit required by some countries
for the import or export of certain
goods.   Proforma Invoice An initial bill of
sale sent to the buyer in advance of a shipment
or delivery of goods.   Customs Declaration A
form submitted to the customs authority,
detailing the nature, quantity, and value of the
goods being imported or exported.
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Inspection Certificate A document certifying
that the goods were inspected and meet the
required standards.   Letter of Credit (L/C) A
financial document issued by a bank guaranteeing
payment to the exporter upon fulfillment of
specified conditions.   Export Packing List A
document detailing the contents, packaging
method, and gross/net weight of each
package.   Shippers Export Declaration (SED) A
document required by the government to monitor
and control the export of goods.
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Import-Export Procedures
Import Procedures
Obtain Import License If required, the importer
must obtain an import license from the relevant
government authority.   Place Order The importer
places an order with the exporter, usually
starting with a proforma invoice.   Arrange
Financing The importer arranges for payment
through methods like a letter of credit.  
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Receive Shipping Documents The exporter sends
the necessary shipping documents to the importer
or the importer's bank.   Customs Clearance The
importer submits the required documents to
customs authorities for clearance.   Pay Duties
and Taxes The importer pays any applicable
duties, taxes, and fees. Take Delivery The
importer takes delivery of the goods from the
carrier.
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Obtain Export License If required, the exporter
must obtain an export license.   Receive Order
The exporter receives a purchase order from the
importer.   Prepare Goods for Shipment The
exporter prepares the goods and arranges for
their transport. Arrange Financing The exporter
may require an advance payment or letter of
credit.
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Prepare Shipping Documents The exporter prepares
and sends the necessary shipping documents to the
importer.   Customs Clearance The exporter
submits the required documents to customs
authorities for clearance.   Ship the Goods The
goods are shipped to the importer.   Receive
Payment The exporter receives payment as per the
agreed terms. Steps to Ensure Compliance
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