Are online document management systems secure?

1
Are online document management systems secure?
2
InTrO

• Going from paper to digital form can save you
  money and time on paper and searching for
  documents in the store.
• Every document management system has its own
  security measure but there are few measures you
  have to take on your own.

3
License Management

• One of the best things about this feature is that
  it creates a unique identity of every user.
• This unique identity helps in getting a hold of
  access.
• Some users will be allowed to modify, few will be
  allowed to edit and probably fewer will be
  allowed to delete the document.
• You can set passwords which also allow
  distribution of different duties.

4
Provision of Security Tag

• There might be hundreds of confidential documents
  provided by the employees.
• For such complications, a unique security tag is
  provided to the user.
• This security tag should not be shared with
  anyone.

5
Security of the Database

• Database management stores information about
  different groups, security, and other users.
• It is leverage for the operating system since it
  can give the security encryption which can
  prevent irrelevant users to access the database.
• Secure document management can be ensured by
  securing the database.

6
Volume Encryption Security

• Viewing files directly should be limited and a
  good document management system enables this
  limitation.
• If you encrypt the volume, you will make it
  inaccessible for Laserfiche and Windows too.
• You can also verify if the content of the
  document has been modified outside the DMS.

7
An In-depth Examination

• A good DMS will keep a track of each and every
  activity.
• It includes modification and editing of any
  document.
• Even the viewing of the document is tracked.
  Moreover, if there are any kind of security
  modifications, they are also recorded.

8
Conclusion

• The security of the documents is very important.
  Many organizations do not realize the importance
  of this security. This process of securing the
  documents is complex but a good DMS can help in
  securing the documents. However, understanding
  the document management system is an important
  job.