How to make Office Secure In a simple way

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How to make Office Secure In a simple way Today,
businesses need to tackle and prepare for
security threats that are bigger and more
diverse than ever. With all the technological
advances that enable innovative and effective
business strategies, a security threat is just as
creative and efficient. Any assessment of an
office security system should begin with the
specific security requirements and the impact
they have on your entire business. You may need
a facility that is secure enough to obtain UL
2050 certification, or you need to protect your
employees before and after business hours.
However, here are ten fundamental ways to
improve your office's security system.
Light, Camera, Design Consider the "black spots"
both inside and outside your office. Provide
adequate parking and outdoor lighting to ensure
staff safety, eliminate blind areas on stairs,
and organize corridors and offices to reduce
places where people can hide or steal items. In
the absence of CCTV, as described below, it may
be useful to have surveillance cameras in
critical areas such as cargo bays and access
points such as security cameras. B. access to
install. After normal hours. Reception The
most comprehensive solutions include one or more
full-time receptionists. From the security
system, this person allows a thorough
verification of the identification and
identification information and forwards the
security information to a single point. If it is
not practical for someone to greet and register
each visitor, think of a particular phone line in
your lobby or at the door of your house that is
only going to a specific recipient. This method
combined with a session initiation station can be
a cost-effective strategy for many offices.
Access control system One of the difficulties
with fixed keys is reacting in case of loss or
theft. With an access control system, companies
can issue employee access cards while retaining
full control over what each card will open. Also,
access control
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systems minimize the risk by providing only
sufficient access for carrying out work. As a
result, employees, contractors or visitors may be
restricted depending on the zone or time of day.
In access control systems, two things are
essential. First, allow "full access" to a few
people as possible. This makes it clear who can
be in the right place, and therefore employees
can identify and report violations. Second,
monitor the use of each card. As you examine the
activity of the map, you can determine who has
access where, when, and how to optimize the
routines and define access. Effective
communication The most important thing is to
communicate information to employees and one
another. Many companies use email alerts to warn
employees of potential hackers. In the same way,
ensure that employees are up-to-date on
procedures and potential visitors. By knowing
what and what to expect, employees are better
able to identify suspicious activity or people.
To avoid complacency, try using a single source
of information that is part of an employee's
routine. This can be a daily transfer to the
server or an information e-mail. Whatever the
cause, it should be short and convenient, with
both positive messages and warnings. Key
Control Assign responsibility for locking or
unlocking the office for a few people as
possible. The elimination of the
first-in-last-out method ensures that all access
points are regularly insured. Create a procedure
for those responsible for opening or closing
your office, including checking bathrooms,
closets, or other places where someone can hide.
Hard keys must be numbered and assigned to
specific people. Employees appointed keys should
be regularly asked to submit their card
verification codes. Site Wide Policies Something
as simple as a "clean office" policy that trains
all staff to clean and protect their desks or
valuable information before they go off,
dramatically reducing the possible flight.
Forcing employees to have and display identity
cards or access cards at all times increases the
visibility of unauthorized persons. Do not add
job titles to a public directory, as many
criminals use a title and name to identify their
presence in restricted areas. Finally, be sure to
maintain a chain of custody. Deliveries must be
delivered to one person and must not be left in
an unattended corridor or office. Small
investments All computers, especially laptops,
must be secured with cable or plate locks to
avoid "walking." Docking stations are relatively
inexpensive means of protecting
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electronic equipment when not in use. Pay special
attention to high-risk targets such as high-tech
equipment, post office counters, check-pens and
company checks. Improve the doors with peepholes
and keyboards. Use two enclosed doors that
surround a small lobby or lobby. This type of
"lock" system eliminates the abuse of pigs, a
method used by criminals to enter the locked
door when an employee leaves.
Closed Circuit Television For the needs of
higher security systems, video surveillance is
one of the most effective protection methods.
With limited transmission, each camera can be
monitored through a single interface. Depending
on the system, the device may be controlled by
an employee or digitally recorded. Strategically
position the cameras to achieve maximum coverage
for a single unit. Similarly, the appropriate
cameras or panels that are visible to customers
and employees can be effective deterrents and
create a safe environment. Therefore, it is vital
to keep in mind that although it must be as
useful as video surveillance, it must be used
efficiently and in conjunction with other
measures. For example, installing a unit in an
entrance with an "airlock" door system provides
excellent images of a person entering or leaving
the grounds.
Sufficient Training First, make sure that each
of your employees is trained in the use of safety
equipment and procedures. Investment and
planning into the best security system will have
little impact if people do not take care and
intervention. This can be so easy by ensuring
that employees keep doors and windows safe or
protect their personal belongings. However, this
often requires specialized training to identify
and respond to suspicious elements, people or
events. Antivirus Although it is incredibly
unusual for a company not to have anti-virus
software at the moment, it is impossible to
exaggerate its importance. High-end protection
against viruses, spyware, malware, Trojans, and
worms is one of the smartest investments an
office can make. This includes firewall
protection for your primary system, the security
of your wireless Internet routers, and the
safety of backup copies of all data, preferably
off-site, for recovery in the event of cyber
attacks.
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Wrap up We all know how important the security
everywhere. Basically, In the office, we do have
saved a lot of confidential and valuable data,
and we have to ensure the best protection for
it. Above tips are probably required to apply in
your workplace. Hope you enjoy the
content. Have a happy and safe life.