Step-By-Step-Guide-For-Planning-An-Event-In-Dubai

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Step-By-Step Guide For Planning An Event In Dubai
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• Dubai is the destination for many, not just for
  holidays but also for many other events. Planning
  an event in Dubai can be most beneficial decision
  one can ever make as Dubai event planners  have
  the capability to organise super quality
  seminars/concerts that attract delegates. From a
  small trading port to a flourishing business
  city, the metamorphosis of Dubai has been
  spectacularly unbelievable. A place that has the
  best of everything. This metropolis offers one of
  the most striking architectures in the world,
  sand-dunes and a beach life to complete the
  experience of Middle East.

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Determine your Budget

• As we know Dubai is all about experiencing
  extravaganza and luxury, so firstly you need to
  analyze how much can you invest in launching an
  event in city like Dubai. Dont just estimate a
  budget number actually break down your proposed
  budget into categories and determine exactly how
  much your company or group can spend on
  facilities, catering, printouts, and even small
  items like lanyards and name tags.
• You need to get an estimated budget for various
  elements, right from the venue charges to décor,
  from food to stage arrangements and any
  additional requirements, is crucial.
• While planning an event in Dubai, dont forget to
  add a contingency line your event is probably
  going to cost more than you expect, and building
  contingency into your budget ensures you dont
  accidentally overspend.

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 Understand your audience and accordingly get the
blue print design done

• As you begin planning an event in Dubai, ask
  yourself what does your audience expect out of
  this event? Remember, if your guests are local
  people, then you need to take time to research
  about Dubai audience. Understand what your
  audience is looking forward to learn,  when the
  audience leaves the seminar, they would be able
  to incorporate their learning at their workplace.
  While planning an event in Dubai, especially
  networking event, make sure you include plenty of
  time for audience members to interact with one
  another. Basis your agenda and audience, you have
  to guide your Graphic Designer to make the
  blueprint of event.

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Obtain a team

•  While planning an event in Dubai, you need to
  have team effort to handle all of the minute
  details. Consider identifying one key Event
  Manager as well as individual Chairpersons for
  subcommittees, such as
• Venue management
• Speakers
• Entertainment
• Publicity
• Sponsors
• Volunteer management
• Logistics

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• When you plan an event in Dubai, you must also
  hire presenters to do the actual teaching and
  talking. Sometimes there is someone in your own
  office or within your corporate relationship who
  is perfect for the presenting job, otherwise you
  might need to turn to third-party sources to hire
  your presenter. Look for someone who is engaging
  who can speak expertly on the assigned topic in
  an entertaining manner.

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Set the date

• When you plan an event in Dubai, you will find
  that the date might already be pre-set for a
  reoccurring event, but if this is a new event, be
  sure to consider the following before firming up
  your date
• Give yourself enough time! Ideally, you should
  have 4-6 months to plan
• Be aware of statutory  religious holidays in
  Dubai
• Check dates with key participants E.x
  Speakers, Presenters, VIP Guests, etc.

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Select a venue

• Any event management company in Dubai can help
  you out in searching appropriate venue based on
  your goals and objectives, but only the best
  event organizers in Dubai like Promo Events will
  be able to show you true gems of locations.
  The venue plays a pivotal role while planning an
  event in Dubai. The foundation for the event can
  determine future of the event. The event venue
  requirements vary depending upon the event type
  and size. If the event is going to be a
  combination of a gala dinner, a product launch, a
  concert or business conference.

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Hire all required equipments, furniture,
finalise caterers get arrangements for
customised gifts for participants

• Events do not happen on their own, you need to
  hire required equipments furniture to make it
  done. If your venue cant provide everything you
  require for the event, you need bespoke items
  such as branded banners, then you will need to
  search an external supplier to hire additional
  equipments and tools.

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Source your entertainment/Make Travel Arrangements

• Whether you opt for a series of keynote speakers,
  a line-up of Dubai live bands, or you simply want
  to play some music in the background while your
  event takes place or you want to organize Dubai
  Special Arabic/Belly Dance, you will need to plan
  this as early in the process as possible.

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Brand Your Event

• If you want your event to stand out, you need to
  choose a timely and compelling theme that sets
  you apart from your competition. This means that
  while planning an event in Dubai, you need to
  come up with a dynamic overall theme and you need
  to take great care with the name you want to
  choose since it can be a key attention-getter,
  especially in online media.

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• Choose a Brainstorming name for eventThink about
  a unique name different from events happening in
  your sector. Also, think what is the name
  conveying through this event.
• Create a TaglineOnce you decide a name, also try
  to craft a catchy tagline a short crisp
  memorable branding slogan that describes the
  event.
• Design a LogoThe final step will be having a
  logo created to represent your event. A logo can
  be an effective branding tool offering
  immediate recognition of your event in all of
  your publicity and promo items (e.x., T shirts,
  Sippers, Bags, etc.)

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Luxury Events and Entertainment

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