Event-Planning-Skills-You-Need-for-Success

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Event Planning Skills You Need for Success
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• If you are contemplating a career as an event
  planner, whether that be with an event planning
  company, in an event planning position within a
  corporate organization, or starting your own
  event planning business, it is smart to make sure
  that the event planner job is a good fit. In
  addition to learning the ins and outs of event
  planning and what the work requires, it is
  equally as important to be sure you have the
  event planning skills you need for success.
• The most successful event planners have a toolbox
  filled with an impressive skillset. Of those,
  these are the top 5 event planning skills you
  will reach for on a regular basis and the ones
  that can make or break your success.

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Highly Organized

• In event planning, success is in the details. And
  there are many of them! Keeping track of numerous
  tasks, multiple vendors, and constantly changing
  to-do lists all at once while keeping your
  client happy -- can be challenging for some and
  daunting for others. Being highly organized is a
  must for successful event planning. For those who
  make and manage to-lists to keep their personal
  lives running smoothly, being organized may come
  naturally. For others who struggle to remember
  deadlines or to pick up the dry cleaning, being
  organized may require more effort.
• Event planners may manage one event at a time or
  be in the planning stages of multiple events
  simultaneously.

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• ome events, such as annual conferences, take more
  than a year of planning so event planners must
  stay organized over the long haul.
• Organizational tools for event planners abound,
  from software that tracks registration to
  templates for forms and spreadsheets. An event
  planning checklist that is customized for each
  event is one of the most valuable event planning
  tools regardless of your natural organizational
  ability.
• So figure out an organizational system that works
  for you because this is one of the most important
  event planning skills you can have.

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Personable

• What do all events have in common? People! Who do
  you interact with and work with in the process of
  planning events? People! Successful event
  planners are personable, engaging, good
  conversationalists and excellent listeners. Event
  planning is a very social profession in that the
  end result the event itself is or a group of
  people, large or small. Understanding people and
  enjoying talking to them are part of the job.
  This does not mean that, as an event planner, you
  will spend most of your day out at client lunches
  and having cocktails at social events. Not at
  all. Event planning is hard work and much of it
  is spent at a desk with a phone or computer. But
  being personable is a must when tackling one of
  these common event planning tasks

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• Negotiating with hotels
• Discussing menus with catering managers
• Meeting with vendors
• Pitching your event ideas to a prospective client
• Networking anytime and anywhere
• Supervising event staff
• Working your event and interacting with guests
  and workers

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• After all, in day-to-day life, most of us
  remember the pleasant, helpful people we interact
  with and that interaction can make an experience
  that much more enjoyable for both parties.
• Knowing how to relate to different personalities,
  how to connect with someone whom you want to do
  business with and being someone that makes a
  positive impression are keys to success so
  consider this one of those essential event
  planning skills. No one wants to work with or
  assist someone who is difficult to talk to, hard
  to understand or rude and unprofessional in any
  way.

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Excellent Communicator 

• Excellent communication skills are essential in
  many professions. In event planning,
  miscommunication can result in numerous problems
  for both the event planner and the client, and a
  simple misunderstanding can have catastrophic
  results. Being able to effectively communicate
  thoughts and ideas is a very practical skill that
  is used on a day-to-day basis by event planners
  of all experience levels.

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• Here are a few examples of how these event
  planning skills are used when planning events
• Written communication
• writing event proposals for a prospective client
• creating materials to market your firm
• writing contracts with clients and vendors
• drafting thank you notes to guest speakers and
  VIPs      

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• Verbal communication
• ability to explain the scope and purpose of an
  event
• effectively communicating your ideas to a
  supervisor, client or vendor
• understanding and processing information that is
  provided, such as the concerns of a client or
  questions from a caterer
• skillfully negotiating hotel rates, contract
  details, or extras from a vendor

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Creative

• Successful event planners have ideas. Lots of
  them. And with that creativity the ability to
  transform the idea into something tangible. They
  can take a vision and bring it to life. From
  developing a unique theme for a party to coming
  up with an affordable decorating solution that
  meets a small budget, creativity is essential
  when planning an event.
• Creativity also comes into play when facing the
  inevitable problems that arise during even the
  most diligently, professionally planned event. In
  this scenario, creativity takes shape in the form
  of problem-solving. Being able to think
  creatively to develop solutions to problems can
  positively impact the success of your event.

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Multitasker

• At various stages of the event planning process,
  there are numerous tasks being managed. You may
  be negotiating a hotel contract, meeting with the
  client to discuss potential guest speakers,
  booking a caterer, interviewing rental vendors
  and exploring entertainment options. And that is
  just for one event. Add multiple events in the
  planning stages all at once, and the result is a
  juggling act. Successful event planners need to
  know how to effectively multitask and keep many
  aspects of the event moving along simultaneously
  without any of those tasks falling by the
  wayside.
• Success lies in the ability to prioritize and
  focus on each task in that priority order without
  becoming distracted by other things that need
  tending to or becoming overwhelmed by the
  numerous things that need your attention. Staying
  calm, focused and flexible are attributes of the
  successful multitasker.

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