Issue Share Certificates in Mumbai Through professional

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PROCEDUREOF ISSUING SHARECERTIFICATES
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STEPS FOR ISSUE SHARE CERTIFICATES

• A meeting of Board of Directors is conducted to
  form a small committee of Directors to decide the
  allotment of shares and the committee so formed
  is referred to Allotment Committee. The committee
  decides about allotment of shares and submits a
  report to the Board. The Board, if approves the
  report, will pass a resolution to allot the
  shares to concerned applicants.

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DELIVERY OF ALLOTMENT LETTERS

• Once the Board resolution is passed to approve
  the allotment of shares, the allotment letters
  are dispatched to the concerned members. The
  allotment letter contains information as to a
  number of shares allotted to an individual.

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SURRENDER OF LETTERS OF ALLOTMENT

• Rule 5 of the rules, stipulates surrender of
  letters of allotment or fractional coupon of
  requisite value as a condition precedent to
  issuance of share certificate. Thus as per Rule
  5, no share certificate can be issued except (1)
  in pursuance of a Board resolution and (2) on
  surrender to the company of the letter of
  allotment or fractional coupons of requisite
  value.

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PREPARATION OF REGISTER OF MEMBERS

• A list of applicants and allotment sheets forms
  basis of preparation of Register of Members and
  the register contains information about the
  shareholders and the details of shares allotted
  to them.

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FORMAT OF SHARE CERTIFICATES

• Prior to coming into force of present rules,
  there was no format prescribed for share
  certificates. The Rule 5 of the rules has given
  flexibility to the management to issue a share
  certificate in a format as near as possible to
  Form No. SH.1 prescribed by the rules. The form
  SH.1 contained the name and registered address of
  the company, details of shares allotted, machine
  printed certificate number, the name of the
  holder(s), the number of shares held the date of
  issue and duly certified by two Directors and one
  Secretary/any other authorized person of the
  company.

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SIGNATORIES TO THE SHARE CERTIFICATES

• Thus below mentioned signatories are required to
  put their signatures on a share certificate
• Two Directors specifically authorized by the
  Board of Directors of the company for the purpose
  or the Committee of the Board if so authorized by
  the Board.
• The Secretary or any other person authorized by
  the Board.

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INTIMATION TO MEMBERS

• After the share certificates are ready, the
  Company Secretary shall inform all the
  shareholders in this regard and that the
  certificates shall be delivered in exchange for
  the letter of allotment and bankers receipt for
  payment of allotment money. The Company also
  issues a public notice for general information of
  members.

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DELIVERY OF SHARE CERTIFICATES

• As per provisions, the share certificate once
  issued shall be delivered within a period of two
  months from the date of allotment, in the case of
  allotment of shares. The members who had
  surrendered allotment letters, share certificates
  are sent to them by Registered Post. The Company
  may also arrange to deliver share certificate to
  local shareholders, where the registered office
  of the Company is situated, by way of setting up
  a collection center in their office or from the
  office of the agency appointed for the dispatch
  of certificates.

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