Exhibition Organizers

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Top 10 Useful Tipsof

• Exhibition Organizer in Raipur

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What is Exhibition?

• It is an organized presentation and display of a
  selection of items. In practice, exhibitions
  usually occur within museums, galleries
  and exhibition halls, and World's fairs.
  Exhibitions can include many things such as art
  in both major museums and smaller galleries,
  interpretive exhibitions, natural history museums
  and history museums, and also varieties such as
  more commercially focused exhibitions and trade
  fairs.

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10 tips for organizing an Exhibition
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1. Good planning and organisation

• Make a list of everything you have to do. It
  could include design, contracts, loans,
  transport, customs, licensing, insurance or
  indemnity, couriers, copyright, display cases,
  web page, education programmes and marketing.
• Make sure you have enough time for last minute
  changes or unforeseen problems.

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2. Adequate budget

• Money is not the most important thing but you
  must match your exhibition to your budget. Know
  exactly what the budget is and stick to it. You
  can always expand if more money comes in.

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3. Documentation

• Set up good systems for logging objects, loans,
  dates, etc., and keep track of everything. Sign
  and date agreements. Keep records.

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4. Team work

• Every exhibition calls for teamwork. Have one
  team leader and regular team meetings.

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5. Good communication negotiation

• Make sure everyone in the team knows what is
  happening and when. Talk to each other and have
  frequent communication with lenders and
  contractors. Most difficulties can be solved by
  negotiation.

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6. Keep to the schedule

• All exhibitions are time-bound, under pressure
  and with fixed deadlines. Have someone in charge
  of the schedule who makes sure everything is on
  time and who can take action if things start to
  slide.
• Make sure the schedule is written down and
  available for everyone. It should set out all the
  key stages and milestones of the project with
  dates and the named responsible person.
  Activities can be plotted on the chart to make
  sure programme is on time.

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7. Clear areas of responsibility

• Make sure everyones role is clear so that there
  are not too many cooks Who is responsible for
  making decisions and who has the last word?

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8. Emergency response

• Know what to do if things go wrong. Have the team
  do a risk assessment at the outset and draw up a
  response plan. Make sure everyone knows the plan.

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9. Good maintenance

• Make sure the exhibition looks as good on the
  last day as at the opening. As presentation is
  very important in such occasions.

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10. Legacy

• And when the exhibition closes, make sure all the
  hard work leaves something behind. A website,
  catalogue, workshop, app or partnerships can all
  continue to provide benefits long after the items
  have gone home.
•  Any exhibition can be a success with careful
  planning and good organisation.

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Thank you

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