Invoice Processing Problems and Solutions

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Invoice Processing Problems and Solutions
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Erroneous Invoices

• Many businesses keep sending invoices that have
  got small little errors that make a big
  difference to the overall invoicing process.
• Some times the number of hours added to the
  project bill are inaccurate and the whole bill
  amount goes for a toss.
• Having an online invoice software that
  automatically gives you a calculation of the bill
  amount and provides a detailed structure of
  entering all the details, helps in avoiding all
  such problems.

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Unprofessional Invoicing

• Most business owners are too busy in providing
  and improving their core offering and often
  forget to take the invoicing process, too
  seriously. Sending out invoices in a word doc or
  an excel sheet without important details like
  company address, terms and conditions etc. makes
  the invoice look seriously unprofessional.
• Choosing an invoicing solution that provides a
  professional invoice template with an option to
  add your company address and logo is essential.
  Adding an invoice number to this template, every
  time an invoice is being sent out is very
  important too.

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Invoice Management Issues

• You may have a large number of invoices that need
  to be sent and managing these has become a big
  problem. The first thing to do is to get rid of
  any form of paper based invoicing. This not only
  costs more money and resources but also hampers
  the productivity of the system.
• An online invoicing solution helps in providing
  access from anytime anywhere, for tracking all
  the sent invoices with ease. A solution like this
  provides a single dashboard to track the status
  of each and every invoice and take necessary
  action.

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Slow Invoice Processing

• Many invoices fail to reach the client on time
  and so the payments get delayed as well. A
  mechanism should be created for e-mailing
  invoices to each client on time. A suitable
  invoicing solution also provides the feature of
  scheduling the invoices so that they can be sent
  on time.
• Another useful feature that helps in expediting
  payments is to provide online payment option on
  the invoice itself. Once the client receives the
  invoice in his inbox he should get the payment
  option on the invoice so he can make instant
  payment through a payment gateway of his choice.
  This makes it simpler for the client to pay up
  and ensure that the payment is not delayed.

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Delayed Payments

• Another very common problem that businesses face
  is delayed payments. Using features like
  automatic payment reminders and late fee help in
  ensuring that the client pays up on time.
• A late fee helps is a fixed amount or a
  percentage of the bill amount added to the
  invoice once it gets overdue. Penalizing a late
  paying client helps in reducing the occurrences
  of late payment. Similarly automatic payment
  reminders are a useful way to save time that is
  otherwise spent on following up for payments.

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Choose The Right Online Invoice Software

• Invoicera provides bespoke online invoicing
  solutions for small and large enterprises. Large
  businesses looking to make their business
  invoicing process more productive must choose
  Invoicera. Invoicera helps with self hosted
  solutions as well and helps with CRM, ERP and
  other similar large integration projects that
  help in completely automating the invoicing and
  payments process.

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Get In Touch

• Web www.invoicera.com
• Social
• www.facebook.com/Invoicera
• www.twitter.com/invoicera
• https//www.linkedin.com/company/invoicera-invoici
  ng-simplified
• E-Mail marketing_at_invoicera.com